Wedding days are stressful enough without setting your train on fire as you try to light the candles at the reception. When it comes to details, don’t try to MacGyver your wedding day with your best friend and mother-in-law. You’ve already spent the money for the dutch chocolate cake – there’s no reason to skimp on the person who will make sure there are plenty of forks. Hiring a day-of wedding coordinator will give you time to taste the cocoa and smell the perfectly matched roses.
“The main reason a couple should hire a day-of coordinator is so they’re not running around like chickens with their heads cut off on their wedding day,” says Pennsylvania-based wedding coordinator Amy Hake. “If there’s an issue that arises, I take care of it. Ninety-nine percent of the time, the bride will have no idea a catastrophe has been avoided.”
Disasters a Day-Of Coordinator Will Manage
You want to wander amongst your guests and look radiant, not hustle over to drunk Uncle Herbert to remind him that he shouldn’t urinate in the potted plants. (Yes, this is a real thing Hake has done.) Nor do you want to scramble when a vendor runs late or hunt down a bridesmaid who goes missing twelve seconds before the wedding march begins to play.
As anyone who’s ever planned or even attended a wedding knows, these tulle- and tulip-infused events require a baffling amount of work and detail orientation – and it doesn’t stop once the day arrives. The chairs for the ceremony need to be aligned, the reception tables set, the center pieces placed, gifts packed, among countless other tasks. “The bride, mother of the bride, or maid of honor shouldn’t be expected to take care of these things,” says Hake. They’ll be trapped by a curling iron or the snapping of a photo lens and will barely have a chance to shove a bacon-wrapped asparagus spear into their mouth as it is. “This day should be enjoyed and savored, not rushed and stressed,” explains Hake.
The job title is a bit of a misnomer – a day-of wedding coordinator is more like a month-of coordinator. Most packages include a few in-person meetings, a venue walk-through, a day-of timeline, vendor confirmations, and rehearsal coordination. They take the planning you’ve already done and execute it as you become consumed by things like enjoying/avoiding your family and being photographed looking pretty.
“I’m a caretaker. I want everybody – the bride, the entire wedding party, family and vendors – to feel comfortable and well cared for,” says Hake.
Why You Should Hire Someone To Keep Guests From Peeing In the Potted Plants
You’ve spent months, maybe even years, and thousands of dollars getting ready for this day. Countless hours of weighing the merits of peonies versus petunias and servers versus buffets. “You should enjoy every second of the day, because it will pass in the blink of an eye,” she says. “You don’t want to be running around frantically trying to pull it all together.”
Hiring the right coordinator is like most other hires – find out what’s included, like how many hours they’ll work for you on your wedding day. Ask about past clients and how they’ve handled sticky situations. Trust your gut – does it feel like a match? Do they listen to you? Do they seem excited?
Best Tip for a Bride on Her Wedding Day?
“Eat!” Hake laughs. Make sure to eat breakfast and stay hydrated. “I often have to remind my couple to sit down at the reception and enjoy the meal they’ve chosen for their guests,” she says. “Eat, drink, and be married!”