Office, A/R, A/P, H.R., Secretary, Sub-Contractor

Introduction: Need help getting your office organized? (Would be a sub-contractor) Kelly Profile: Very strong work ethic • Diligent, detail-oriented Executive Assistant and Human Resources, very knowledgeable in both functions/departments • Dependable professional with years of experience in providing effective and comprehensive support to senior executives, including President/CEO. Possesses the highest degree of integrity, supported by a flawless record of maintaining confidentiality. • Excels at multi-tasking in a fast-paced environment, completing projects within time and budget constraints. Ambitious, hardworking, self-motivated, fast and accurate, team-spirited, people oriented, outgoing • History of successful interaction with diverse groups, comfortable and effective with professionals at all levels, and adept at peacefully resolving conflicts • Pleasant telephone skills, customer service, and computer skills with proficiency in MS Word, Excel, Outlook, and PowerPoint, GMS, Foundations, DBA, Peachtree, QuickBooks. Key Skill Area Benefits/Payroll Administration, Confidential Record Keeping, HR Policies & Procedures, Policy Development, Travel & Expense Reports, Employee Relations, Appointment Scheduling, Travel Arrangements, Program & Event Management, Meeting Coordination. Private October 2017 – Current (Temp position) moved Westminister, MA. RESPONSIBILITIES: • Office Management o Manage phone calls; assist callers, and/or direct to appropriate department, as needed o Create memos and letters, as requested by management o Office supply orders – exercising cost containment as much as possible o Data entry of payroll hours; gas receipts; purchase orders, etc. o Maintain cleanliness of office and surrounding areas (breezeway, bathrooms, common areas, etc.) o Assist with any tasks or special projects required by the President/Owner, Financial Manager, or any other staff member, as needed. • Accounting o Payroll Management, including payroll reporting to government agencies o A/P – enter and pay bills; assign to accurate expense account within QuickBooks o Assist Financial Manager with processing of invoices; A/R data entry of all invoices into QuickBooks. o Journal Entries as needed  Maintain Accounting schedules: Depreciation, Insurances, Payroll Accruals o Maintain QB health and other financial files o Generate Financial Reporting when necessary (Balance Sheet; Profit/Loss; Quarterly; etc.) o Assist with any tasks or special projects required by the President/Owner, Financial Manager, or any other staff member, as needed. • Human Resources Management o Recruitment Management  Includes identifying potential recruitment opportunities, preparing job descriptions with pay ranges, conducting interviews, assistance with interview process and handling new hire paperwork o Benefits Administration and Management (including upgrades as Company grows) o Monitor and schedule employee trainings / certificate renewals o Develop and manage companywide policies and procedures; update Company Handbook and Rules/Regulations as needed  Includes performance evaluations, bonus structure, etc. o Maintain employee time tracking for payroll o Coordinate and conduct new hire orientations; including new employee set up processes (add to payroll, gas accounts, driver lists, etc.) o Assist management with all personnel issues o Maintain and organize all personnel files o Assist with any tasks or special projects required by the President/Owner, Financial Manager, or any other staff member, as needed. Private June 2017 – September 2017 • Accounting o Payroll Management, including payroll reporting to government agencies o A/P – enter and pay bills; assign to accurate expense account within QuickBooks o Assist Financial Manager with processing of invoices; A/R data entry of all invoices into QuickBooks o Reconciling bank accounts Private March 2017 – June 2017 • Accounting o Payroll Management, including payroll reporting to government agencies o A/P – enter and pay bills; assign to accurate expense account within QuickBooks o Assist Financial Manager with processing of invoices; A/R data entry of all invoices into QuickBooks o Reconciling bank accounts Private August 2014 – December 2016 RESPONSIBILITIES: • Office Management o Manage phone calls; assist callers, and/or direct to appropriate department, as needed o Create memos and letters, as requested by management o Office supply orders – exercising cost containment as much as possible o Data entry of payroll hours; gas receipts; purchase orders, etc. o Maintain cleanliness of office and surrounding areas (breezeway, bathrooms, common areas, etc.) o Assist with any tasks or special projects required by the President/Owner, Financial Manager, or any other staff member, as needed. • Accounting o Payroll Management, including payroll reporting to government agencies o A/P – enter and pay bills; assign to accurate expense account within QuickBooks o Assist Financial Manager with processing of invoices; A/R data entry of all invoices into QuickBooks. o Journal Entries as needed  Maintain Accounting schedules: Depreciation, Insurances, Payroll Accruals o Maintain QB health and other financial files o Generate Financial Reporting when necessary (Balance Sheet; Profit/Loss; Quarterly; etc.) o Assist with any tasks or special projects required by the President/Owner, Financial Manager, or any other staff member, as needed. • Human Resources Management o Recruitment Management  Includes identifying potential recruitment opportunities, preparing job descriptions with pay ranges, conducting interviews, assistance with interview process and handling new hire paperwork o Benefits Administration and Management (including upgrades as Company grows) o Monitor and schedule employee trainings / certificate renewals o Develop and manage companywide policies and procedures; update Company Handbook and Rules/Regulations as needed  Includes performance evaluations, bonus structure, etc. o Maintain employee time tracking for payroll o Coordinate and conduct new hire orientations; including new employee set up processes (add to payroll, gas accounts, driver lists, etc.) o Assist management with all personnel issues o Maintain and organize all personnel files o Assist with any tasks or special projects required by the President/Owner, Financial Manager, or any other staff member, as needed. Private March 2013 to July 2014 • Developing and implementing recruiting plans and strategies, always striving to bring in the best possible talent. Follow up with Team Leaders and Managers on development of new hires as well as assisting the team leaders in the development of their entire team. • Efficiently and effectively fill open positions. • Develop and execute recruiting plans with the Director of HR • Perform terminations as needed • Network through industry contacts, association memberships, trade groups and employees. • Administrative duties • Work with hiring managers on recruiting planning meetings. • Create job descriptions. • Write and send out offer letters and rejection letters. • Create a recruiting and interviewing plan for each open position. • Conduct regular follow-up with managers and team leaders to determine the effectiveness of recruiting plans and implementation. • Develop a pool of qualified candidates in advance of need. • Post openings in newspaper advertisements, with professional organizations, and in other position appropriate venues including internet sources as well as social and professional networking sites. • Communicate with managers and employees regularly to establish rapport, gauge morale, and source new candidate leads. • Attend career fairs for recruiting and company recognition. • Manage the use of recruiters and headhunters. • Review applicants to evaluate if they meet the position requirements. • Conduct prescreening interviews. • Maintain all pertinent applicant and interview data • Perform reference and background checks for potential employees. • Perform other special projects as assigned. • Follow up with managers and team leaders on the training of new hires. • Follow up with new employees on the training they are receiving. • Follow up with managers and Team Leaders to aid in the development of all employees. • Manage and arrange training with department managers for further development of employees • Conduct employee reviews and assessments tracking cross training with team leaders • Track employee vacation days in the time clock Admedetech LLC –Company Closed Down - December 2011 to February 2013 - Report directly to President/Owner • All Payroll functions (processed and maintained all payrolls- bi-weekly) (for 4 companies) • All functions of Accounts Receivable and Accounts Payable • Reconciling bank accounts • Quickbooks Private June 2005 - September 2011- Report directly to President/Owner Human Resource Manager - Executive Assistant to President/CEO - AIR and AlP • All Payroll functions (processed and maintained all payrolls- bi-weekly) • All Benefit functions (Handled and maintained all Medical, Dental, Life, Disability, 401 K, insurance's) • All Human Resource Functions (Process all new-hire, benefits, leave, termination, ensuring compliance with various laws and regulatory mandates and serving as primary contact person answering management/staff questions, personnel file management, employee screening/orientation, Performance reviews. • Supported 6 sales representatives in-house and across the country (quotes, customer service, hotel and travel arrangements, travel expenses) • Played a key role in billing, reconciliation, collections and month-end closings in both Accounts Receivable and Accounts Payable • Reconciling bank accounts • Reconciling petty cash • Served as an assistant to the President/CEO: screening his calls, reviewed incoming mail, typed correspondence, and handled project requests on an ongoing basis, both professional and his personal. Handled all President/CEO functions that he required. Arranged all his appointments and travel. • Supported managers and employees across the organization by making travel arrangements. • Planned and arranged special events, outings. Which involved company parties, the annual Christmas party and other celebrations. Contained costs by getting estimates for various products and shopping on the internet. Private. August 1990 - May 2005 - Report directly to President • Schedule and dispatch 20 trucks for deliveries • All Payroll Functions • Accounts Receivable/Accounts Payable • Answered phones • All Benefit functions • Payroll Education: Nichols College – Business Administration Many seminars Graduated - Shephard Hill Regional High School Kelly Profile: Very strong work ethic • Diligent, detail-oriented Executive Assistant and Human Resources, very knowledgeable in both functions/departments • Dependable professional with years of experience in providing effective and comprehensive support to senior executives, including President/CEO. Possesses the highest degree of integrity, supported by a flawless record of maintaining confidentiality. • Excels at multi-tasking in a fast-paced environment, completing projects within time and budget constraints. Ambitious, hardworking, self-motivated, fast and accurate, team-spirited, people oriented, outgoing • History of successful interaction with diverse groups, comfortable and effective with professionals at all levels, and adept at peacefully resolving conflicts • Pleasant telephone skills, customer service, and computer skills with proficiency in MS Word, Excel, Outlook, and PowerPoint, GMS, Foundations, DBA, Peachtree, QuickBooks. Key Skill Area Benefits/Payroll Administration, Confidential Record Keeping, HR Policies & Procedures, Policy Development, Travel & Expense Reports, Employee Relations, Appointment Scheduling, Travel Arrangements, Program & Event Management, Meeting Coordination. Private October 2017 – Current (Temp position) moved Westminister, MA. RESPONSIBILITIES: • Office Management o Manage phone calls; assist callers, and/or direct to appropriate department, as needed o Create memos and letters, as requested by management o Office supply orders – exercising cost containment as much as possible o Data entry of payroll hours; gas receipts; purchase orders, etc. o Maintain cleanliness of office and surrounding areas (breezeway, bathrooms, common areas, etc.) o Assist with any tasks or special projects required by the President/Owner, Financial Manager, or any other staff member, as needed. • Accounting o Payroll Management, including payroll reporting to government agencies o A/P – enter and pay bills; assign to accurate expense account within QuickBooks o Assist Financial Manager with processing of invoices; A/R data entry of all invoices into QuickBooks. o Journal Entries as needed  Maintain Accounting schedules: Depreciation, Insurances, Payroll Accruals o Maintain QB health and other financial files o Generate Financial Reporting when necessary (Balance Sheet; Profit/Loss; Quarterly; etc.) o Assist with any tasks or special projects required by the President/Owner, Financial Manager, or any other staff member, as needed. • Human Resources Management o Recruitment Management  Includes identifying potential recruitment opportunities, preparing job descriptions with pay ranges, conducting interviews, assistance with interview process and handling new hire paperwork o Benefits Administration and Management (including upgrades as Company grows) o Monitor and schedule employee trainings / certificate renewals o Develop and manage companywide policies and procedures; update Company Handbook and Rules/Regulations as needed  Includes performance evaluations, bonus structure, etc. o Maintain employee time tracking for payroll o Coordinate and conduct new hire orientations; including new employee set up processes (add to payroll, gas accounts, driver lists, etc.) o Assist management with all personnel issues o Maintain and organize all personnel files o Assist with any tasks or special projects required by the President/Owner, Financial Manager, or any other staff member, as needed. Private June 2017 – September 2017 • Accounting o Payroll Management, including payroll reporting to government agencies o A/P – enter and pay bills; assign to accurate expense account within QuickBooks o Assist Financial Manager with processing of invoices; A/R data entry of all invoices into QuickBooks o Reconciling bank accounts Private March 2017 – June 2017 • Accounting o Payroll Management, including payroll reporting to government agencies o A/P – enter and pay bills; assign to accurate expense account within QuickBooks o Assist Financial Manager with processing of invoices; A/R data entry of all invoices into QuickBooks o Reconciling bank accounts Private August 2014 – December 2016 RESPONSIBILITIES: • Office Management o Manage phone calls; assist callers, and/or direct to appropriate department, as needed o Create memos and letters, as requested by management o Office supply orders – exercising cost containment as much as possible o Data entry of payroll hours; gas receipts; purchase orders, etc. o Maintain cleanliness of office and surrounding areas (breezeway, bathrooms, common areas, etc.) o Assist with any tasks or special projects required by the President/Owner, Financial Manager, or any other staff member, as needed. • Accounting o Payroll Management, including payroll reporting to government agencies o A/P – enter and pay bills; assign to accurate expense account within QuickBooks o Assist Financial Manager with processing of invoices; A/R data entry of all invoices into QuickBooks. o Journal Entries as needed  Maintain Accounting schedules: Depreciation, Insurances, Payroll Accruals o Maintain QB health and other financial files o Generate Financial Reporting when necessary (Balance Sheet; Profit/Loss; Quarterly; etc.) o Assist with any tasks or special projects required by the President/Owner, Financial Manager, or any other staff member, as needed. • Human Resources Management o Recruitment Management  Includes identifying potential recruitment opportunities, preparing job descriptions with pay ranges, conducting interviews, assistance with interview process and handling new hire paperwork o Benefits Administration and Management (including upgrades as Company grows) o Monitor and schedule employee trainings / certificate renewals o Develop and manage companywide policies and procedures; update Company Handbook and Rules/Regulations as needed  Includes performance evaluations, bonus structure, etc. o Maintain employee time tracking for payroll o Coordinate and conduct new hire orientations; including new employee set up processes (add to payroll, gas accounts, driver lists, etc.) o Assist management with all personnel issues o Maintain and organize all personnel files o Assist with any tasks or special projects required by the President/Owner, Financial Manager, or any other staff member, as needed. Private March 2013 to July 2014 • Developing and implementing recruiting plans and strategies, always striving to bring in the best possible talent. Follow up with Team Leaders and Managers on development of new hires as well as assisting the team leaders in the development of their entire team. • Efficiently and effectively fill open positions. • Develop and execute recruiting plans with the Director of HR • Perform terminations as needed • Network through industry contacts, association memberships, trade groups and employees. • Administrative duties • Work with hiring managers on recruiting planning meetings. • Create job descriptions. • Write and send out offer letters and rejection letters. • Create a recruiting and interviewing plan for each open position. • Conduct regular follow-up with managers and team leaders to determine the effectiveness of recruiting plans and implementation. • Develop a pool of qualified candidates in advance of need. • Post openings in newspaper advertisements, with professional organizations, and in other position appropriate venues including internet sources as well as social and professional networking sites. • Communicate with managers and employees regularly to establish rapport, gauge morale, and source new candidate leads. • Attend career fairs for recruiting and company recognition. • Manage the use of recruiters and headhunters. • Review applicants to evaluate if they meet the position requirements. • Conduct prescreening interviews. • Maintain all pertinent applicant and interview data • Perform reference and background checks for potential employees. • Perform other special projects as assigned. • Follow up with managers and team leaders on the training of new hires. • Follow up with new employees on the training they are receiving. • Follow up with managers and Team Leaders to aid in the development of all employees. • Manage and arrange training with department managers for further development of employees • Conduct employee reviews and assessments tracking cross training with team leaders • Track employee vacation days in the time clock Admedetech LLC –Company Closed Down - December 2011 to February 2013 - Report directly to President/Owner • All Payroll functions (processed and maintained all payrolls- bi-weekly) (for 4 companies) • All functions of Accounts Receivable and Accounts Payable • Reconciling bank accounts • Quickbooks Private June 2005 - September 2011- Report directly to President/Owner Human Resource Manager - Executive Assistant to President/CEO - AIR and AlP • All Payroll functions (processed and maintained all payrolls- bi-weekly) • All Benefit functions (Handled and maintained all Medical, Dental, Life, Disability, 401 K, insurance's) • All Human Resource Functions (Process all new-hire, benefits, leave, termination, ensuring compliance with various laws and regulatory mandates and serving as primary contact person answering management/staff questions, personnel file management, employee screening/orientation, Performance reviews. • Supported 6 sales representatives in-house and across the country (quotes, customer service, hotel and travel arrangements, travel expenses) • Played a key role in billing, reconciliation, collections and month-end closings in both Accounts Receivable and Accounts Payable • Reconciling bank accounts • Reconciling petty cash • Served as an assistant to the President/CEO: screening his calls, reviewed incoming mail, typed correspondence, and handled project requests on an ongoing basis, both professional and his personal. Handled all President/CEO functions that he required. Arranged all his appointments and travel. • Supported managers and employees across the organization by making travel arrangements. • Planned and arranged special events, outings. Which involved company parties, the annual Christmas party and other celebrations. Contained costs by getting estimates for various products and shopping on the internet. Private. August 1990 - May 2005 - Report directly to President • Schedule and dispatch 20 trucks for deliveries • All Payroll Functions • Accounts Receivable/Accounts Payable • Answered phones • All Benefit functions • Payroll Education: Nichols College – Business Administration Many seminars Graduated - Shephard Hill Regional High School