A day-of wedding coordinator handles everything from vendor communications to ceremony logistics. Tasks you might be tempted to delegate to your maid of honor, but not if you want to stay friends after the wedding. It’s a big job and having a professional handle it means you won’t have to worry about a thing. Sounds nice, right?
What exactly does a coordinator do?
Create a detailed timeline.
Your coordinator knows how long every aspect of a wedding takes. They’ll create a precise schedule with the right amount of time allotted for each event. That timeline gets distributed to all of the vendors and members of your wedding party so everyone knows where they need to be at all times.
Be the point-person for vendors.
The most important service a day-of coordinator can provide is being the main point-of-contact for your many, many vendors. The coordinator will greet them, get them where they need to go, handle any issues that come up, and distribute final payments and tips when the party’s over.
Help the girls (and boys) get ready.
Your coordinator will arrange arrival times for your hair and makeup people, make sure your room is stocked with snacks, handle bouquet and boutonniere deliveries, and make the wedding party aware of any last minute changes. They’ll also ensure the photographer arrives on-time and has your final shot list.
Manage the ceremony and reception.
The coordinator handles all your ceremony specifics. They’ll put everything in place (programs, unity candles, etc.), get the bridal party in position and give the musicians the cue to start the procession. They do the same at your reception – confirm table settings, coordinate with the band and photographer for things like the introductions, first dance and cake-cutting and pack up any items you don’t want left behind at the end of the night.
How do you find a good one?
You’ve never hired a coordinator before. You didn’t even really know they existed until you got engaged. So how do you find and hire a good one?
Know the style of your wedding.
Before interviewing coordinators, you should think through the theme, quantities needed for each wedding item, and what’s needed beyond what the venue provides. Also, be sure to have a budget in mind so you know what level of service you can afford.
Ask about previous wedding experience.
When you meet with potential coordinators about what kind of parties they’ve done in the past. Hearing their credentials first-hand helps you get to know them and feel comfortable leaving the biggest day of your life in their hands.
Look for a certified professional.
Look for a wedding coordinator who is certified by the Association of Bridal Consultants.
What’s this all going to cost you?
Expect to pay around $600 (national average). Everything from the type of wedding support to the style of the wedding can affect the cost of a wedding coordinator.
Depends on how much help you need.
Some couples prefer to only consult with a wedding coordinator while they’re planning. Others just want help on the big day. Day-of coordinators usually charge a flat fee. If you want your coordinator to help you secure a venue, find vendors, or provide extra services like organizing hotel blocks for your guests, you’ll pay a much higher rate.
The bigger the wedding, the higher the cost.
Many wedding coordinators specialize in a certain style of wedding: laid-back weddings, traditional religious weddings, black-tie weddings, destination weddings. Couples who want a small, understated affair probably shouldn’t work with a coordinator who typically does blockbuster weddings — nor pay those rates, which tend to be higher.
The number of guests can also impact the price of a wedding coordinator, since they will have more equipment and attendees to organize before and during the wedding. Here’s an example of how number of guests affects the national average price of a wedding coordinator.
|Number of Wedding Guests||Wedding Coordinator Price|