I love to hear about creative ways people use Thumbtack. Last weekend, Cara, our lovely executive assistant’s sister, used Thumbtack to plan her company’s holiday party.
For 130 people.
Story by Cara Rollag
What: 2013 Holiday Party
Where: Infusion Lounge in SF
It’s nice to have a time once a year where we can just let loose – work can be stressful! This is especially true when it’s your job to plan the party – at least, it would have been if it weren’t for Thumbtack.
Before the Uniquify Holiday Party, I had never used Thumbtack. But from the moment I submitted my first request, I couldn’t believe how easy it was. Over the course of two months, Thumbtack became my party planning command center: I still have a list of everyone I hired, spoke to, and all prices in one place. No more digging through email!
Now that I have my first big event under my belt, here are a few tips for those of you in the same boat.
Tip 1: Have a nitpicky agenda
This is the most important piece of any event planning puzzle. Well before the event (in my case, two months), spend time writing down everything that will happen that day. And I mean Every. Little. Thing.
For example, what time will people give speeches? Who will hand out drink tickets? By the end of this exercise, I had a two page agenda with the location, address and time of every tiny activity: I knew that, at 3:35pm, Brittany would pick up cupcakes, and 4:00pm, Stephanie would check on the shuttles.
Our raffle prizes warranted an entirely separate document, which detailed the order the prizes would be raffled, what games they were associated with, the game rules, who would manage the game, and what prizes would be given to the winner.
Absurdly nitpicky? Yes. But I can’t emphasize enough how much easier this made the night.
Tip 2: Everything will not go perfectly. This is okay.
No matter how much you prepare, not everything will go as planned. Although we had booked two shuttles from our headquarters in San Jose to the venue in San Francisco, traffic was so bad that our guests arrived an hour late. As awful as it felt, the traffic situation was completely out of our control – and it was okay. We ended up staying past our planned party time by renting out a VIP booth for guests who wanted to keep the party going.
End result? A total blast.
Tip 3: Get a right-hand (wo)man
Don’t be afraid to ask for help! In fact, know your limits and don’t try to do everything yourself. My sister, Leia, was a godsend. Since she knows my coworkers, I assigned her the task of passing out drink tickets. And when I had to attend to the shuttle situation, having someone I trusted to take care of my detailed agenda – while I was busy and stressed – was a major help.
Thanks to the Thumbtack Service Pros who helped us kick off the greatest holiday party yet!
Planning your own event? Get free price quotes for any events service on Thumbtack.