So you’ve planned your whole ceremony yourself up until this point, which officially makes you a DIY master. But hear us out. You may still want to consider hiring a day-of wedding coordinator to make sure all that hard work comes together on the big day.
A coordinator handles everything from vendor communications to ceremony logistics to rowdy relatives who’ve hit the open bar a bit too hard. Their job is to bring your vision to life (flawlessly), so you don’t have to worry about a thing. Read on to find everything you need to know about hiring an amazing day-of wedding coordinator.
What Should I Expect in the Interview Process?
Ask About Previous Wedding Experience
Having someone who’s done this before by your side on your wedding day gives you priceless peace of mind. Ask potential coordinators about what kind of parties they’ve done in the past. Hearing their credentials first-hand helps you get to know them and feel comfortable leaving the biggest day of your life in their hands.
Plan to Meet at Least Three Times Before Your Wedding Day
You’re going to be interacting with this person A LOT. Schedule time to meet with your coordinator, either in-person or on the phone, at least 3-4 times after the initial consultation to finalize your timeline and discuss day-of logistics should any issues arise.
What Services Will They Provide?
Create a Detailed Day-Of Timeline
You have an idea of how you want your wedding day to go. Your coordinator will help you realize your vision in a way that’s realistic because they know how much time every aspect of it takes. They’ll create a detailed schedule with the right amount of time allotted for each event on your big day, then distribute it to all of the vendors and members of your wedding party so everyone knows where they need to be at all times.
Be a Vendor Point-Of-Contact
The most important service a day-of coordinator can provide is to be the main point-of-contact for all of your vendors. They’ll greet and instruct all vendors, handle any issues that come up, and distribute final payments and tips when the party’s over.
Help the Girls (and Boys) Get Ready
Your coordinator will arrange arrival times with you with your hair & makeup stylists, make sure your room is stocked with snacks, handle flower deliveries for bouquets and boutonnieres, and make the wedding party aware of any last minute changes. They’ll also ensure the photographer arrives on time and has your final shot list.
Manage the Ceremony & Reception
From set-up to take-down, the coordinator handles all your ceremony specifics. They’ll put everything in place (programs, unity candles, etc.), get the bridal party in position, and give the musicians the cue to start the procession.
They’ll do the same at your reception – confirm table settings, coordinate with the band and photographer for things like the introductions, first dance and cake-cutting, and pack up any items you don’t want left behind at the end of the night.