Vacaville, CA782 Event Planners near you

Where do you need the event planner?

Answer a few questions

Tell us what you need so we can bring you the right pros.

Get quotes

Receive quotes from pros who meet your needs.

Hire the right pro

Compare quotes, message pros, and hire when ready.

Vacaville Event Planners

Browse these event planners with great ratings from Thumbtack customers in Vacaville.

Top Pro
Fresh and Fizzy Event Services
5.0
from 124 reviews
  • 10 years in business
  • 200 hires on Thumbtack
  • Top Pro on Thumbtack
Gini B.
Verified review

Not only did Fresh & Fizzy provide excellent service but Drew's knowledge and advice was invaluable in planning our event. We ended up having him and his team do much more than we thought we would and we were so happy that we did.

Top Pro
I Do x Two
5.0
from 109 reviews
  • 18 years in business
  • 129 hires on Thumbtack
  • Top Pro on Thumbtack
Abigail D.
Verified review

Saundra is extremely professional, detail-oriented, organized, responsive, and friendly. She has an impressive professional background in event-planning and her high-level expertise is evident in her approach to wedding planning. In short, Saundra's great. I highly recommend her wedding coordination services.

Nitro BBQ & Catering
4.8
from 68 reviews
  • 18 years in business
  • 94 hires on Thumbtack
Amy P.
Verified review

Paul and his staff worked hard to make our wedding perfect. The food was the highlight of our wedding. Paul was easy to work with, responsive, and professional. We would recommend hiring him for any event you are planning. We plan on using him for all of our future catering needs.

  • 18 years in business
  • 134 hires on Thumbtack
Thumbtack Customer
Verified review

I can give better comment after our event in May.

Passionate Plates
4.8
from 60 reviews
  • 78 hires on Thumbtack
Melissa J.
Verified review

Had a Christmas Party for 30 people in my home. Food was prepared on-site. As guests arrived first and caterers second, the kitchen was full of guests nibbling on appetizers. Alisa and her assistant blended right in working around guests. The food was delicious! All guests commented about how wonderful the food was and how pleasant Alisa and her assistant were. Clean-up was provided, and they did a great job at that too. It made enjoying guests and myself fantastic! Planning for the event was seamless, organized and expeditious! When I have another party for my 50th this year, Passionate Plates and Alisa will be on "speed-dial"!

AR Weddings N Events
4.6
from 55 reviews
  • 3 years in business
  • 88 hires on Thumbtack
Heather B.
Verified review

AnnaMarie was AMAZING. She was so completely helpful and perfect as our day-of coordinator. Everyone that worked with her was impressed with her efficiency, precision and professionalism. She gently guided us through the day and I was able to fully relax and feel that things were being taken care of. My husband is a fairly exacting and organized German and he was so appreciative of the AR Weddings services. Honestly, I could not recommend more. If you're planning a wedding in the bay area, this is your event planner!!!

Top Pro
COCO-CREATIONS
4.9
from 46 reviews
  • 11 years in business
  • 71 hires on Thumbtack
  • Top Pro on Thumbtack
Genette C.
Verified review

Elizabeth was a delight to have assist me with decorating the venue for my wedding reception. She met with me over the phone, in person at the venue, at my home, and another location to pick up the items for the reception. The original florist was not able to meet my needy demands, and Elizabeth offered to give me a quote. She was exactly what I needed, when I needed it. The floral arrangement for the centerpieces were gorgeous. I trusted her vision without even seeing the full mock up, and it came out better than expected. She decorated the head table for 14 people, she decorated 10 seating tables, a gift table and a cake table. She did two different centerpiece options for 10 tables. I paid for an extra table centerpiece, which was not needed and she offered to give me the vases that I rented from her, for the refund. She did an amazing job!! If you have an event, I would recommend her again and again. I cannot thank her enough.

Top Pro
Forsyth Designs
4.9
from 32 reviews
  • 11 years in business
  • 43 hires on Thumbtack
  • Top Pro on Thumbtack
Allie W.
Verified review

We had a few hiccups with our event and had to change venues late in the planning process. This did not phase Matt as a problem in the least and was quick in finding the perfect new venue. Also, our budget did not allow for the anticipated amount for decor. Again, Matt worked his magic and the decor was a complete hit, really tying together our 80s themed Prom Night. Matt stays cool, calm, and collected throughout the whole planning process, which really adds to an overall smooth experience. If you are looking for an event planner, here is your guy!

Let's Eat
4.7
from 29 reviews
  • 6 years in business
  • 53 hires on Thumbtack
Heather R.
Verified review

Everything about this event was stunning...the meal was simple, tasty, incredibly fresh, with local ingredients and beautifully prepared. Michelle was extremely professional, responsive, and managed all of our requests or changes. She added her own touches like hand written menus, fresh flowers and candles that made the evening that much better. I've hired a few professional chefs before and she was by far the best! I would highly recommend her to anyone looking for a personal chef experience.

2TipsyChicks
4.8
from 25 reviews
  • 4 years in business
  • 46 hires on Thumbtack
Steve S.
Verified review

2 Tipsy Chicks did an outstanding job bartending our party. Wendi was very helpful in planning the amount of alcohol we needed for the party and she made a custom bar menu for our party. She also made a signature drink for the event. Wendi was extremely helpful throughout the entire party and I will definitely use their service again.

Top Pro
Phiesty Food Catering
4.8
from 23 reviews
  • 9 years in business
  • 17 hires on Thumbtack
  • Top Pro on Thumbtack
Lori S.
Verified review

Oh my goodness, I was so, so impressed with Cheri's cooking. I've never, and I mean never, tasted a turkey that was as tender and flavorful as hers. I'm getting hungry right now just thinking of it. She catered our holiday party, and the depth and delight of all her amazing dishes tantalized all the guests. All her dishes we're cooked and baked to perfection. She's a genius in the kitechen, with a down-home, nurturing spirit to boot. I highly recommend Cheri for any catering event you're planning in the future. Your guest will rave that it's the best catered food they've ever had.

Top Pro
Farm to Table
4.8
from 19 reviews
  • 6 years in business
  • 27 hires on Thumbtack
  • Top Pro on Thumbtack
Yoav S.
Verified review

I can't possibly say enough good things about working with Zach. He made my wife's 40th birthday party an exceptional event - executed flawlessly with *incredibly* delicious food. Each course was more delicious than the last - a perfect, creamy chilled asparagus soup, followed by an outstanding panzanella complete with homemade bread croutons, then on to an incredible halibut dish with flawless asian flavors and finally on to a perfect chocolate tartlet with coffee stout mousse and a bourbon cream. Oh man, if we could have that meal again, we'd go back to it over and over again. It was as good if not better than any meal we've had at our favorite restaurant. Zach made the evening easy and smooth, ensuring all the details were covered and making sure our party of 8 had a memorable evening. He was calm and a real delight - even making sure our two girls (ages 3 and 5) and the family dog were taken care of (for example, letting our older daughter help cook and taste as he went). It felt like having a cool and incredibly talented friend in the house, relaxed and delightful. Can't recommend working with him enough - and we certainly will have him back for another event in the future.

Joyeux Events
4.8
from 15 reviews
  • 8 years in business
  • 18 hires on Thumbtack
Celeste B.
Verified review

Can't say enough of how great Jessica of Joyeux Events is! I'm planning my wedding and she found the perfect venue for us, fits in our price range and includes almost everything. I couldn't quite figure out the exact words or what my style was and with just telling her a couple of colors, she sent me pictures that were exactly what I was looking for in the decor and overall look of the wedding. I'm not stressed about anything with her helping me. She's extremely helpful, kind, and is such a fun person to be around, you'll love working with her.

Top Pro
The Party Artists
5.0
from 14 reviews
  • 3 years in business
  • 23 hires on Thumbtack
  • Top Pro on Thumbtack
Mildred B.
Verified review

Natasha did an excellent job face painting, balloon twisting and entertaining kids at my event! Everyone loves her work!

Extraordinary Weddings
5.0
from 13 reviews
  • 5 years in business
  • 14 hires on Thumbtack
Chauntel G.
Verified review

We hired Lura and her team for full service planning. There was no stone unturned with her. We are so thankful that we had Lura on our team and she is absolutely amazing! The planning process was so simple and Lura came up with a full proposal to every one of our ideas including the children's room with babysitters and children's entertainment. The best part of it was that Lura worked so well with us even though we were over 500 miles away. She was willing to make all of our ideas come to life no matter how big or small. Including a shot of my wedding dress hanging in the window of my hotel room with my flower girls looking up at the dress. She made sure that the hotel maintenance came to the room to set this up in a window that had no hangings. It is unbelievable the amount of dedication Lura has for her role as a planner and her undivided commitment.

Olive Cater
5.0
from 8 reviews
  • 4 years in business
Sheila R.
Verified review

Olive Cater team are simply the best! They catered for me an office party and my parents 40th anniversary. Even though the menus were totally different both events were a success! Arkadi is a talented and creative young chef. His food is beautifully presented and it tastes amazing! I got many compliments on those events and I look forward to having Arkadi and Elinor cater my next event.

Event Cre8tive
4.4
from 7 reviews
  • 11 years in business
  • 14 hires on Thumbtack
Nayana R.
Verified review

We hired Danny to do the decoration for our house warming. Danny is very detail oriented and professional. He not only offered services that were agreed upon but also provided some extra decor for no cost. He is very passionate about his work and is great at what he does. I am very happy with his work and would hire him again for my next event.

Mikie's Events
5.0
from 6 reviews
  • 12 hires on Thumbtack
Pamela B.
Verified review

This service has been a wonderful experience for me. I'm excited to work with Barbara to make my Engagement Celebration event unforgettable.

  • 3 years in business
  • 9 hires on Thumbtack
Ashley N.
Verified review

I recently hosted an adult luau party at my home for a suprise 29th birthday. Samantha helped me through all the planning, decorating, and even helped me put together a shopping list to feed 40+ people. I had never hosted an event of this size and I am so glad I had Samantha to help me pull it off. The guests loved all the decore, the food and the Hawaiian feel. She even built a custom limbo game for us with life size palm trees. I would highly recommend using her for your event! She is highly organized, out-of-the-box creative and she gets the job done!

  • 4 years in business
  • 4 hires on Thumbtack
Rapti S.
Verified review

It was a pleasure working with Clara. She took charge of the event from the beginning and took the stress off me. I hired her to arrange my daughters first birthday party and am very happy with her. She made sure she understands my idea and throughout the planning process she kept communicating to make sure we are on the same page. I highly recommend her. She is the best!

C&C Events Decor
5.0
from 1 review
  • 2 years in business
Elizabeth J.
Verified review

Great Experience! They do an amazing job! Highly recommended! Thanks

Q & A

Answers to commonly asked questions from the experts on Thumbtack.

What does a wedding event coordinator do?

Pulling off a large, complex wedding or an elegant, small affair requires juggling myriad details, including the officiant, food, drink, wedding cake, entertainment, transportation, rehearsal dinner, photography, equipment rentals, venue reservations and more. A wedding event coordinator can help you keep track of these details, overseeing the planning process and managing everything on the day of your wedding. Each wedding coordinator (and wedding) is different, but in general you can expect an event coordinator to:

  • Help you devise a realistic wedding budget and hold your vendors to it.
  • Map out a master plan that includes all of the details including ceremony music, favors, the guest book and more.
  • Suggest ceremony and reception locations that fit your wedding size, budget and vision.   
  • Suggest florists, photographers, bands, caterers and other vendors that fit your budget.
  • Negotiate vendor contracts for the best deals.
  • Create a timeline for the day of the wedding that includes each vendor and member of your wedding party.
  • Mail invitations and track RSVPs.
  • Answer questions about wedding etiquette and current wedding trends.
  • Manage the wedding day from supervising vendors and setup to handling last-minute emergencies.

How much do day-of wedding coordinators cost?

A day-of wedding coordinator makes sure that every detail of your wedding day goes off without a hitch, and deals quickly and quietly with any last-minute emergencies. For many brides, the day-of wedding coordinator is their best investment! The average national cost for a wedding coordinator is $800 to $1,000. Although full-service wedding coordinators often charge a percentage of the total wedding budget, most day-of coordinators charge a flat fee plus an additional hourly fee if the day runs long. For example, a 15-hour day-of coordination costs an average of $600, plus an additional $45 per hour if the coordinator works more than the planned 15 hours. Another option is to hire a coordinator to manage the last-minute details leading up to the event; for example, 25 hours of month-of coordination costs an average of $1,200. Several factors affect the cost of day-of coordination, including the region, the planner’s experience, and the specifics of the wedding. If the ceremony and reception are in two different locations, expect to pay more than if they’re in the same place. Also, extra details, such as managing food trucks or setting up snacks in addition to the meal, will increase the cost.

What should you ask a wedding coordinator?

When you hire a wedding coordinator, you want to make sure he or she gets you and can execute perfectly your vision of your dream wedding. To find the very best fit, it’s important to ask these five questions:

  • Are you available on my wedding date? If the coordinator isn’t available on your big day, there’s no reason to continue the interview — unless you’re willing to shift your date to accommodate their schedule.
  • What’s average cost of most of your weddings? If the coordinator’s usual wedding is outside your range, they might not be the right coordinator for you. Ask whether the coordinator requires a minimum wedding budget. In general, the wedding coordinator’s fee should be about 15 percent of your budget.
  • What is your speciality? Some coordinators specialize in day-of coordination, some create the overall vision, and others act as a producer. Make sure your wedding coordinator provides the type of services that will most help you create the event you have in mind, such as selecting vendors and handling their contracts, or managing the guest list and invitations.
  • What are your ideas for fulfilling our wedding vision? After you describe your dream wedding — rustic or sophisticated, traditional or funky — the wedding coordinator should be able to suggest appropriate venues, menus, decorations, etc..

Do you have a portfolio? Ask to see photos of their favorite weddings, especially if they’ve managed any that are similar to what you have in mind. This will help you see if you like their style and if their ideas seem fresh and creative.

Do I need a wedding day coordinator?

Even if you’ve handled every detail of planning your wedding, you might appreciate having a day-of wedding coordinator in your corner. Usually, the coordinator meets with you a few weeks before your wedding to put together a detailed timeline of everything that needs to happen on your wedding day. Then, on the big day, the coordinator makes sure everything goes according to plan — and handles any emergencies that pop up, such as party crashers, missing tuxedos, late vendors, disappearing bridal party members and more. Most wedding coordinators also handle:

  • Distributing the wedding day timeline to all of your vendors.
  • Coordinating all of your vendors, including the photographer, florist and baker.
  • Conducting the wedding rehearsal.
  • Helping the bride and her wedding party get dressed and take photos.   
  • Checking floor plans, lighting levels, cake placement, menus, favors and more.
  • Collecting the wedding gifts and keeping personal items safe and accounted for.

Even if you don’t think you need a wedding coordinator, check with your venue. Some require that couples hire a day-of wedding coordinator for the day of the event. 

Hire skilled professionals for absolutely everything.