New Smyrna Beach Property Management

FAQs

• What types of customers have you worked with?

  Evaluate the property and determine an accurate rental rate Perform detailed documentation of the interior and exterior including photos Offer recommendations on repairs and cosmetic improvements that maximize monthly rent while providing good ROI. Gather data on rental rates in the area and work with owners to determine the optimal rental rate. Rent research will vary, but should include looking at the recently rented comparables according to size and type. Discuss with owners the pros and cons of different policies such as accepting pets, allowing smoking etc. Install a lock box Market the property for rent Prepare home for rent Clean home and optimize interior appeal Manicure landscaping to increase curb appeal Create ads tailored to the property and advertising medium. Some of the mediums commonly used are: Paid and free rental listing websites Print publications Signs/ Fliers Work with other realtors and leasing agents to find a tenant Provide a 24-hour hot-line where prospective tenants can listen to detailed information about the property Field calls from prospects for questions and viewings Meet prospective tenants for showings throughout the week and weekend. Provide prospective tenants with rental applications that are legally compliant with fair housing laws Collection applications with application fee Tenant Screening and Selection Perform a background check to verify identity, income, credit history, rental history, etc. Grade tenant according to pre-defined tenant criteria. Inform tenants who were turned down. Tenant Move In Draw up leasing agreement Confirm move in date with tenant. Review lease guidelines with tenant regarding things like rental payment terms and required property maintenance. Ensure all agreements have been properly executed. Perform detailed move in inspection with tenant and have tenants sign a report verifying the condition of the property prior to move-in. Collect first months rent and security deposit. Rent collection Receiving rent Hunting down late payments Sending out pay or quit notices Enforcing late fees Evictions Filing relevant paperwork to initiate and complete an unlawful action. Representing owner in court. Coordinating with law enforcement to remove tenant and tenants possessions from unit. Legal Advise in the event of a legal dispute or litigation. Refer owner to a qualified attorney when necessary. Understand and abide by the latest local, state and federal legislation that apply to renting and maintaining rental properties. Inspections Perform periodic inspections (Inside and outside) on a predefined schedule looking for repair needs, safety hazards, code violations, lease violations, etc. Send owner periodic reports on the condition of the property Financial Provide accounting property management services. Make payments on behalf of owner (Mortgage, insurance, HOA dues, etc.) Detailed documentation of expenses via invoices and receipts. Maintain all historical records (paid invoices, leases, inspection reports, warranties, etc.) Provide annual reporting, structured for tax purposes as well as required tax documents including a 1099 form. Advise owner on relevant tax deductions related to their rental property. Provide easy to read monthly cash-flow statements which offer a detailed breakdown of income and itemized expenses. Maintenance, Repairs, and Remodeling Provide and oversee an in-house maintenance crew. Establish a preventative maintenance policy to identify and deal with repair needs. Provide an network of licensed, bonded and fully insured contractors who have been vetted for good pricing and good work that is up to code. Assign jobs to different parties (in-house employees, handyman and professional contractors) based on who will do the best job for the best price. Maintain outdoor areas Maintain and monitor a 24 hour emergency hot-line. Larger renovation or rehab projects. Provide recommendations on how the project can maximize rental income. Prepare preliminary cost estimates. Get multiple independent bids for the work. Act as general contractor overseeing the work. Tenant Move Out Inspect unit and fill out a report on the property’s condition when the client moves out. Provide tenant with a copy as well as estimated damages. Return the balance of the security deposit to the tenant. Forward any portion of the owner’s portion of the tenant deposit to the owner or hold in owner reserves for repairs. Clean unit and perform and needed repairs or upgrades. Re-key the locks. Put the property back on the market for rent As you can see, we are your full service property management company.

• What advice would you give a customer looking to hire a provider in your area of work?

  If you’ve owned income property for any length of time, you know that managing a rental can be financially rewarding. At the same time, you’ve also likely discovered that property management requires a large commitment of time and effort. While it may make sense to take the do-it-yourself approach if you’re a handy person, live close to your property, and don’t mind devoting several hours per month to the task, in many cases this just isn’t practical especially if you hope to expand your business. With this in mind, here are some critical tasks a property manager can help you with: Setting the right rental rate Collecting and depositing monthly rent payments on time Marketing and advertising your property Screening applicants and finding the right tenants Managing tenants Managing vendor relationships Ensuring that you’re in compliance with housing regulations and property laws Enabling you to invest in geographically distant properties Maximizing the profitability of your time