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Indianapolis Day-Of Coordinators

Browse these day-of coordination services with great ratings from Thumbtack customers in Indianapolis.

Top Pro
  • 5 years in business
  • 65 hires on Thumbtack
  • Top Pro on Thumbtack
Teresa J.
Verified review

We had a good experience with Bretta and very happy with her services. I had called and explained to her that we wanted to be united in less than 10 days and we had hoped to use our back yard. Bretta was very willing even if it meant bundling up to stand in 7 inches of snow. When our special day arrived the weather turned out to be in the 60s. Bretta was prompt and very patient as we were nervous and still finishing the last touches of our attire. We will forever be grateful to Bretta for helping make our special day take place just the way we dreamed.

Special Occasion Designs
4.9
from 31 reviews
  • 3 years in business
  • 44 hires on Thumbtack
Sarah F.
Verified review

Chrissy was the florist for our wedding in June. The flowers were so beautiful and surpassed all of our expectations! She is also cool, calm and collected which made us feel very at ease and confident that she had everything under control. She also went above and beyond by staying after the ceremony to move floral arrangements to the reception. We would highly recommend her and would personally use her services over and over again for all our floral needs. Thanks, Chrissy for making our day extra beautiful and special!

Marc McClure
5.0
from 14 reviews
  • 29 years in business
  • 18 hires on Thumbtack
Ruby P.
Verified review

Marc was absolutely excellent. He worked with us one on one to create the perfect ceremony. We are beyond grateful to him for helping our day be so smooth and flawless and never skipping a beat even when the unexpected occurred, like my husband tearing up. He continued to maintain contact after the day to let us know when he sent off our license and even mailed us the rest of the paperwork without us ever prompting it. Thank you Marc, from the bottom of our hearts. You were a very influential part of our day and we will always remember it.

Blue Llama Events
5.0
from 12 reviews
  • 3 years in business
  • 13 hires on Thumbtack
Michael L.
Verified review

As a male executive of a Fortune 500 organization, we needed several executive functions catered and planned out. I found Blue Llama to be invaluable and dedicated to serving with excellence. The pricing was excellent and the customer service went above and beyond my expectations.

Saturnalia Affairs
5.0
from 8 reviews
  • 3 years in business
  • 4 hires on Thumbtack
Aubrey L.
Verified review

Without Heather, our wedding literally wouldn’t have occurred. We decided to have a very large, non-traditional, DIY, backyard wedding and Heather expertly managed it all. Throughout the planning process, Heather was very professional, had excellent and quick communication skills, and was always reliable/ punctual. We can not recommend her highly enough, she could have charged triple the rate and it still would have been the best purchase of the wedding. She made our wedding stress free and perfect!

  • 3 years in business
  • 4 hires on Thumbtack
Natalie H.
Verified review

Tina was by far the best thing I invested in for my wedding! She took control of any situation that would have caused me stress on my wedding day. She also included a lot of things I wasn't expecting including decorations, help the day before setting up, and a mimosa bar. Tina was amazing and I truly could not have been any happier with her service! I highly recommend her to anyone!!!

Royal Weddings and Events
5.0
from 6 reviews
  • 8 hires on Thumbtack
Brenda S.
Verified review

Amazing to work with, made my day go much smoother than I had hoped for!!

Monilisa Events
5.0
from 6 reviews
  • 20 years in business
  • 5 hires on Thumbtack
Aundrea D.
Verified review

She is a wonderful planner, she kept constant communication with me about everything. I would use her again for any event

Pastor Larry Biddle
5.0
from 4 reviews
  • 47 years in business
  • 6 hires on Thumbtack
Kristina P.
Verified review

Quick response reasonable pricing and does what is needed to make u a special day

Crafty Events
4.0
from 4 reviews
  • 9 years in business
  • 3 hires on Thumbtack
LaDuanea F.
Verified review

When you hire Gina she is completely committed to your whole party experience. Not only is she a Balloon Artist she assist with the party planning and event coordination. Gina also is willing to help decorate and create your centerpieces and other things that you need assistance with. She is very accommodating, kind, sweet and understanding. I will definitely be using her in the future.

Moonoverindy
5.0
from 3 reviews
  • 3 years in business
  • 4 hires on Thumbtack
Ann S.
Verified review

Shari and Anita of Moonoverindy provided day-of wedding coordination for my son's wedding. I hadn't known I needed such a service but boy was it great to have them. They took care of everything we needed, coordinated with all the vendors, created a moment-by-moment timeline, and much more. To call them "day-of-the-wedding coordinators" is misleading because they were in touch with our vendors from the moment we hired them. I can't recommend them highly enough! And their rates are reasonable.

Indy Wedding Officiants
5.0
from 3 reviews
  • 11 years in business
  • 10 hires on Thumbtack
Allison R.
Verified review

Rev. Chris was great from the start! Email and phone communication before the date was timely and thorough, and he arrived early on the wedding day and gave us the exact ceremony we wanted! He takes care of all the follow-up paperwork and even recommended a great dinner place for us, since we were from out of town! Thanks, Rev. Chris! Can't recommend you highly enough.

Just Wedd
5.0
from 2 reviews
  • 6 years in business
Julia M.
Verified review

Barbara was amazing!!! Took the stress out of the necessities, and phenomenal to work with. Very, very quick response time to any questions---a MUST for the bride. She coordinated long distance with no problems. Very personable and considerate of our needs. Included our entire family with ease. Ceremony length was perfect. I have already sent out her number to several friends getting married. Outstanding!!!!!

Busy Brides
5.0
from 2 reviews
  • 5 years in business
  • 2 hires on Thumbtack
Angel O.
Verified review

Cheyenne has done a really great job so far. I haven't put her to actually work yet since we have not gotten married yet, but I know I can trust her on our day and that she will take care of everything! (:

Tanya Wiseman
5.0
from 2 reviews
    Deb W.
    Verified review

    Tanya did the planning for my daughters wedding. She did all the decorations the running of the wedding and reception. She had a fix for every thing that came up? She ask my daughter a few questions and from then on she seemed to know exactly what she wanted! She made the entire event go off so smoothly. She even managed to set up the food as I had failed to realize how much work it was to do the food. Tanya was always calm and collected. Even on the wedding day when the tucks were all wrong! Tanya handled it and no one knew there was ever an issue. Tanya is upbeat and worked tirelessly to make sure my daughters wedding was beautiful. And ran smoothly! Tanya puts her heart in her work she will not stop until you are 100% satisfied! I was so happy with her work that I am also using her for my sons wedding. She has already jumped in full force in a week she has figured out the decoration made the Bouquet s. I whole heartedly recommend Tanya for any event you have! She will work with what ever your budget and make it a memorable event!

    Madeline Lewis Designs
    5.0
    from 1 review
    • 11 years in business
    • 2 hires on Thumbtack
    Scott S.
    Verified review

    Stephanie with Madeline Louis does a phenomenal job every time she coordinates one of my corporate events. She pulls it all together and ensures that all of my guests have a memorable and wonderful time.

    Virtuous Hands Ministry
    5.0
    from 1 review
    • 6 years in business
    • 2 hires on Thumbtack
    Theodore W.
    Verified review

    The day of the wedding, she came prepared and ready to handle our last minute questions. She conducted the service in a Very respectful, sincere manner. We had a very nice wedding! and made me the groom very comfortable! Would recommend to any one thinking of using her services! We are hopeful that she stay in contact with us anytime and would love to give anyone wanting to use her to speak to us! THANK YOU from the both of us!!

    • 38 years in business
    • 3 hires on Thumbtack
    Renee P.
    Verified review

    This planner decorated for my wedding and reception in June 2014. Imagine our surprise when we saw ever element we discussed all the way down to the smallest detail. Our guest were amazed by how beautiful the decorations were. It made our wedding day very special. We would recommend this planner for any event.

    The Green Affect

    New To Thumbtack

      About

      We offer event coordination, including corporate events, weddings, concerts, and securing vendors. We offer artist management and development, including booking, management, contracts, strategic marketing strategies, and development. We are specializing in marketing and promotions for events.

      Elite Coordinators Inc.

      New To Thumbtack

        About

        We are full-time and service planners who are able to assist you with all projects/events of any size.

        Fresh Events Indy

        New To Thumbtack

          About

          Specializing in planning weddings, corporate events, parties and lifestyle events, we offer a fresh look on event planning. See our website for more information and visit our partner, Girls Pint Out!

          Q & A

          Answers to commonly asked questions from the experts on Thumbtack.

          What does a wedding event coordinator do?

          Pulling off a large, complex wedding or an elegant, small affair requires juggling myriad details, including the officiant, food, drink, wedding cake, entertainment, transportation, rehearsal dinner, photography, equipment rentals, venue reservations and more. A wedding event coordinator can help you keep track of these details, overseeing the planning process and managing everything on the day of your wedding. Each wedding coordinator (and wedding) is different, but in general you can expect an event coordinator to:

          • Help you devise a realistic wedding budget and hold your vendors to it.
          • Map out a master plan that includes all of the details including ceremony music, favors, the guest book and more.
          • Suggest ceremony and reception locations that fit your wedding size, budget and vision.   
          • Suggest florists, photographers, bands, caterers and other vendors that fit your budget.
          • Negotiate vendor contracts for the best deals.
          • Create a timeline for the day of the wedding that includes each vendor and member of your wedding party.
          • Mail invitations and track RSVPs.
          • Answer questions about wedding etiquette and current wedding trends.
          • Manage the wedding day from supervising vendors and setup to handling last-minute emergencies.

          What is a wedding planner?

          A wedding planner is a professional service provider whose job it is to organize and execute all the details of a couple’s wedding. A wedding planner can be contracted at any stage in the wedding planning process to help to any degree the couple is willing to pay for. Wedding planning is similar to event planning in that a planning team handles the coordination of multiple wedding elements including catering, venue, guests, entertainment, decor, transportation and more. Anyone who has ever been involved in a wedding can confirm that wedding planning is hard work. Experience brings wisdom when it comes to avoiding or resolving day-of challenges. There is no legal regulatory body that oversees or certifies wedding planning as an industry. Anyone who chooses can call themselves a wedding planner. When looking for a wedding planner, be sure to read reviews, and make smart hiring decisions by asking about licenses and insurance.

          How much do day-of wedding coordinators cost?

          A day-of wedding coordinator makes sure that every detail of your wedding day goes off without a hitch, and deals quickly and quietly with any last-minute emergencies. For many brides, the day-of wedding coordinator is their best investment! The average national cost for a wedding coordinator is $800 to $1,000. Although full-service wedding coordinators often charge a percentage of the total wedding budget, most day-of coordinators charge a flat fee plus an additional hourly fee if the day runs long. For example, a 15-hour day-of coordination costs an average of $600, plus an additional $45 per hour if the coordinator works more than the planned 15 hours. Another option is to hire a coordinator to manage the last-minute details leading up to the event; for example, 25 hours of month-of coordination costs an average of $1,200. Several factors affect the cost of day-of coordination, including the region, the planner’s experience, and the specifics of the wedding. If the ceremony and reception are in two different locations, expect to pay more than if they’re in the same place. Also, extra details, such as managing food trucks or setting up snacks in addition to the meal, will increase the cost.

          What should you ask a wedding coordinator?

          When you hire a wedding coordinator, you want to make sure he or she gets you and can execute perfectly your vision of your dream wedding. To find the very best fit, it’s important to ask these five questions:

          • Are you available on my wedding date? If the coordinator isn’t available on your big day, there’s no reason to continue the interview — unless you’re willing to shift your date to accommodate their schedule.
          • What’s average cost of most of your weddings? If the coordinator’s usual wedding is outside your range, they might not be the right coordinator for you. Ask whether the coordinator requires a minimum wedding budget. In general, the wedding coordinator’s fee should be about 15 percent of your budget.
          • What is your speciality? Some coordinators specialize in day-of coordination, some create the overall vision, and others act as a producer. Make sure your wedding coordinator provides the type of services that will most help you create the event you have in mind, such as selecting vendors and handling their contracts, or managing the guest list and invitations.
          • What are your ideas for fulfilling our wedding vision? After you describe your dream wedding — rustic or sophisticated, traditional or funky — the wedding coordinator should be able to suggest appropriate venues, menus, decorations, etc..

          Do you have a portfolio? Ask to see photos of their favorite weddings, especially if they’ve managed any that are similar to what you have in mind. This will help you see if you like their style and if their ideas seem fresh and creative.

          Do I need a wedding day coordinator?

          Even if you’ve handled every detail of planning your wedding, you might appreciate having a day-of wedding coordinator in your corner. Usually, the coordinator meets with you a few weeks before your wedding to put together a detailed timeline of everything that needs to happen on your wedding day. Then, on the big day, the coordinator makes sure everything goes according to plan — and handles any emergencies that pop up, such as party crashers, missing tuxedos, late vendors, disappearing bridal party members and more. Most wedding coordinators also handle:

          • Distributing the wedding day timeline to all of your vendors.
          • Coordinating all of your vendors, including the photographer, florist and baker.
          • Conducting the wedding rehearsal.
          • Helping the bride and her wedding party get dressed and take photos.   
          • Checking floor plans, lighting levels, cake placement, menus, favors and more.
          • Collecting the wedding gifts and keeping personal items safe and accounted for.

          Even if you don’t think you need a wedding coordinator, check with your venue. Some require that couples hire a day-of wedding coordinator for the day of the event. 

          Hire skilled professionals for absolutely everything.