Wichita, KS5 Day Of Wedding Coordinators near you

Where do you need the day of wedding coordinator?

Answer a few questions

Tell us what you need so we can bring you the right pros.

Get quotes

Receive quotes from pros who meet your needs.

Hire the right pro

Compare quotes, message pros, and hire when ready.

Wichita Day Of Wedding Coordinators

Browse these day-of wedding coordinators with great ratings from Thumbtack customers in Wichita.

Digital Entertainment
5.0
from 45 reviews
  • 19 years in business
  • 32 hires on Thumbtack
Juan F.
Verified review

My wife and I couldn't have been happier with any other DJ, than Ed himself. He did so good from the first day we met, till the day of our wedding. Always very responsive and understanding. He truly cared for us as through the whole process, even meeting for three hours one night to plan all our music for entrance, dinner, cake, and dancing. Our wedding was an international mixed wedding, so he played a great mix of both English and Spanish, Mexican music. He even surprised us with a quick game for my bride and I, that everyone enjoyed and my wife and I still talk about. That showed us he truly cared and was there making sure everything was perfect. Eveyone at the reception told us they had never been to a most exciting and fun party ever in their lives. The dance floor was never empty, not even one second, and I know a lot of that was thanks to Ed. He wasn't just our DJ, but truly a host to our wedding. Made sure everything went smooth apart from the music and that everything was happening at the correct time. Very personable and we highly recommend Ed. Thank you Ed for a great party!

  • 19 years in business
  • 13 hires on Thumbtack
Ally K.
Verified review

Brian Wirt was the best throughout our entire wedding planning process. He was extremely helpful and responsive through emails, meeting in person, and even on the day of. Brian took every single thing we discussed and stuck to it. Brian also provided the music for the ceremony, and was right on mark. He played such a fun dance mix it was hard to stop for breaks. Brian was truly very professional, fun to work with, and an amazing part of our wedding day. 100% Recommended.

  • 19 years in business
  • 2 hires on Thumbtack
Vania S.
Verified review

DJ Brian was and is amazing!! He met with us before the ceremony and came to the rehearsal. Because of him, I did not need a day of wedding coordinator. He helped us create a timeline and he kept us on schedule! We didn't have to worry about a thing. Our wedding was held at McConnell AFB, Brian is on the vendors list, and was recommended. He had great ideas for how to organize the day and song choices. Our whole day was flawless and he helped everything flow smoothly. Music, and dance lighting was great and exactly what we asked for!! Highly recommend him!!

Happily Ever After
5.0
from 1 review
  • 8 years in business
  • 2 hires on Thumbtack
Mike W.
Verified review

Good to hear back from you ,my wedding anniversary party is coming up on the 21st of August i don’t want the party to be held at my house,am having a lot of stress issues due to have not had an event like this before in my life, I want you as my planner for this event and it will be a full coordination up until the event, thus completing all details and making all arrangements on my behalf and i so much believe that you can do me a perfect job below here is all what is needed for my event :- -Suggested of venue locally -Arrangement for flowers and decor -Photography service -Food and drinks for the guest (A fresh fruit display will also be available with cake for guest to choose from,grilled chicken, steamed broccoli, meat lasagna, salads, rice and chicken salad ) -Disc Jockey -Event theme is white and yellow -Budget : 17k I want you to be rest assured that all the payment will be paid along with your fee for your own service … Due to my work am not available to meet you until next month .I want you to make all schedule in order on the given date starting from 2pm to 7pm ,Expected guest is about 150 to 200 guests also how much do you charge for this type of event the full payment will be made right away with my credit card. I believe you can bring a level of service that surpasses anything we’ve seen before in the past I look forward to read back from you Thank you

  • 8 years in business
About

Offer wedding coordinating and party planning services. Can also add travel services for honeymoons.

Q & A

Answers to commonly asked questions from the experts on Thumbtack.

What does a wedding event coordinator do?

Pulling off a large, complex wedding or an elegant, small affair requires juggling myriad details, including the officiant, food, drink, wedding cake, entertainment, transportation, rehearsal dinner, photography, equipment rentals, venue reservations and more. A wedding event coordinator can help you keep track of these details, overseeing the planning process and managing everything on the day of your wedding. Each wedding coordinator (and wedding) is different, but in general you can expect an event coordinator to:

  • Help you devise a realistic wedding budget and hold your vendors to it.
  • Map out a master plan that includes all of the details including ceremony music, favors, the guest book and more.
  • Suggest ceremony and reception locations that fit your wedding size, budget and vision.   
  • Suggest florists, photographers, bands, caterers and other vendors that fit your budget.
  • Negotiate vendor contracts for the best deals.
  • Create a timeline for the day of the wedding that includes each vendor and member of your wedding party.
  • Mail invitations and track RSVPs.
  • Answer questions about wedding etiquette and current wedding trends.
  • Manage the wedding day from supervising vendors and setup to handling last-minute emergencies.

What is a wedding planner?

A wedding planner is a professional service provider whose job it is to organize and execute all the details of a couple’s wedding. A wedding planner can be contracted at any stage in the wedding planning process to help to any degree the couple is willing to pay for. Wedding planning is similar to event planning in that a planning team handles the coordination of multiple wedding elements including catering, venue, guests, entertainment, decor, transportation and more. Anyone who has ever been involved in a wedding can confirm that wedding planning is hard work. Experience brings wisdom when it comes to avoiding or resolving day-of challenges. There is no legal regulatory body that oversees or certifies wedding planning as an industry. Anyone who chooses can call themselves a wedding planner. When looking for a wedding planner, be sure to read reviews, and make smart hiring decisions by asking about licenses and insurance.

How much do day-of wedding coordinators cost?

A day-of wedding coordinator makes sure that every detail of your wedding day goes off without a hitch, and deals quickly and quietly with any last-minute emergencies. For many brides, the day-of wedding coordinator is their best investment! The average national cost for a wedding coordinator is $800 to $1,000. Although full-service wedding coordinators often charge a percentage of the total wedding budget, most day-of coordinators charge a flat fee plus an additional hourly fee if the day runs long. For example, a 15-hour day-of coordination costs an average of $600, plus an additional $45 per hour if the coordinator works more than the planned 15 hours. Another option is to hire a coordinator to manage the last-minute details leading up to the event; for example, 25 hours of month-of coordination costs an average of $1,200. Several factors affect the cost of day-of coordination, including the region, the planner’s experience, and the specifics of the wedding. If the ceremony and reception are in two different locations, expect to pay more than if they’re in the same place. Also, extra details, such as managing food trucks or setting up snacks in addition to the meal, will increase the cost.

What should you ask a wedding coordinator?

When you hire a wedding coordinator, you want to make sure he or she gets you and can execute perfectly your vision of your dream wedding. To find the very best fit, it’s important to ask these five questions:

  • Are you available on my wedding date? If the coordinator isn’t available on your big day, there’s no reason to continue the interview — unless you’re willing to shift your date to accommodate their schedule.
  • What’s average cost of most of your weddings? If the coordinator’s usual wedding is outside your range, they might not be the right coordinator for you. Ask whether the coordinator requires a minimum wedding budget. In general, the wedding coordinator’s fee should be about 15 percent of your budget.
  • What is your speciality? Some coordinators specialize in day-of coordination, some create the overall vision, and others act as a producer. Make sure your wedding coordinator provides the type of services that will most help you create the event you have in mind, such as selecting vendors and handling their contracts, or managing the guest list and invitations.
  • What are your ideas for fulfilling our wedding vision? After you describe your dream wedding — rustic or sophisticated, traditional or funky — the wedding coordinator should be able to suggest appropriate venues, menus, decorations, etc..

Do you have a portfolio? Ask to see photos of their favorite weddings, especially if they’ve managed any that are similar to what you have in mind. This will help you see if you like their style and if their ideas seem fresh and creative.

Do I need a wedding day coordinator?

Even if you’ve handled every detail of planning your wedding, you might appreciate having a day-of wedding coordinator in your corner. Usually, the coordinator meets with you a few weeks before your wedding to put together a detailed timeline of everything that needs to happen on your wedding day. Then, on the big day, the coordinator makes sure everything goes according to plan — and handles any emergencies that pop up, such as party crashers, missing tuxedos, late vendors, disappearing bridal party members and more. Most wedding coordinators also handle:

  • Distributing the wedding day timeline to all of your vendors.
  • Coordinating all of your vendors, including the photographer, florist and baker.
  • Conducting the wedding rehearsal.
  • Helping the bride and her wedding party get dressed and take photos.   
  • Checking floor plans, lighting levels, cake placement, menus, favors and more.
  • Collecting the wedding gifts and keeping personal items safe and accounted for.

Even if you don’t think you need a wedding coordinator, check with your venue. Some require that couples hire a day-of wedding coordinator for the day of the event. 

Hire skilled professionals for absolutely everything.