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Boston Wedding Coordinators

Browse these wedding coordinators with great ratings from Thumbtack customers in Boston.

Top Pro
  • 4 years in business
  • 132 hires on Thumbtack
  • Top Pro on Thumbtack
Elena J.
Verified review

Gladys officiated our wedding with 6 days notice and it was everything we needed it to be! Gladys was more than excited to meet with us beforehand in our limited time to get to know us a bit before the wedding and learn about our relationship. When it came to the day of the wedding, Gladys was professional, warm, and made everyone feel welcome. We loved having a ceremony conducted in both Spanish and English, Gladys did a great job making both parts of the family feel included in the small beautiful ceremony we had. Our wedding was special, unique , beautiful and intimate. It could not have been all that it was without Glayds officiating.

every picture tells a story
4.9
from 56 reviews
  • 5 years in business
  • 85 hires on Thumbtack
Dan G.
Verified review

Lisa is phenomenal! She arrived promptly as advertised, and kept the guests entertained all evening. Her prices are more than reasonable, and no shortcuts are taken because of it. If you're looking for a top notch entertainer for your wedding/event, then Lisa is your person! You and your guests will be thrilled you hired her :)

Boston Event Divas
4.8
from 52 reviews
  • 5 years in business
  • 83 hires on Thumbtack
Thumbtack Customer
Verified review

The girls from Boston Event Divas went above and beyond the call of duty for my wedding! Without their help I don't know how I would have pulled it off! From start to finish, Jenn and her Diva Squad came together to give us a stress free wedding. Not to mention the beautiful custom bouquet and boutonnieres that she made. Ladies thank you so much for your help and coordination services. You truly were a lifesaver and blessing on my big day! Future Bride's, if you are ever in doubt or think that you do not need a Wedding Coordinator for your wedding, think again and then contact Boston Event Divas like I did! You won't regret it!

Top Pro
J&L Catering
4.9
from 47 reviews
  • 13 years in business
  • 80 hires on Thumbtack
  • Top Pro on Thumbtack
Bekah L.
Verified review

We used J&L Catering for our backyard wedding. He worked with me to get the menu selections just right for our diverse crowd, and to get the right amount of food. Everything was perfect, our guests loved the food and had nothing but fantastic things to say about John. He was extremely personable and professional and most certainly delivered on his commitments. I will recommend him to anyone and use him again should the need for more catering arise. Thank you, John! You helped to make our wedding day perfect.

Classique Impressions Decor
4.8
from 48 reviews
  • 4 years in business
  • 70 hires on Thumbtack
Cindy C.
Verified review

she made my wedding day amazing!

Malone Catering
4.8
from 30 reviews
  • 25 years in business
  • 26 hires on Thumbtack
Tina M.
Verified review

I found Malone Catering on Thumbtack while assisting my son to find a caterer for his wedding. When I first saw the menus and prices I really thought I had to be misunderstanding, His prices are so reasonable that I could not believe he was in any way related to other wedding caterers. It seems that all wedding services have a 4X markup and we really needed to stay within a very frugal budget. I called Chef Marty and found him to be very easy to work with and very accommodating and I sent his info to my son immediately. The wedding last Sunday at Camp Kiwanee was beautiful and the guests raved about the delicious food. We had requested a buffet style and Marty and his staff did the serving. Absolutely wonderful. And I cannot say enough about his staff. They were so unobtrusive I never noticed them clearing after dinner but they did an incredible job. And every one of them was friendly and helpful and seemed happy to be there. I know my son and is new wife were extremely pleased with Malone Catering. We will not hesitate to recommend them to anyone looking for a quality caterer at a reasonable price.

Coastal Music Services
4.8
from 22 reviews
  • 16 years in business
  • 26 hires on Thumbtack
Abby & Todd E.
Verified review

Nancy DJ'd our wedding on 10/7/17. Her communication was great. The value was great and our guests are still talking about her!

  • 28 years in business
  • 36 hires on Thumbtack
Carolyn R.
Verified review

Arthur was our DJ at our wedding on 08/30/2014 and did an amazing job. He made the whole ceremony and reception flow so smoothly....we were thrilled with how he handled everything. All of our guests loved him too!

  • 3 years in business
  • 21 hires on Thumbtack
Laura D.
Verified review

We found Unique Melody Events & Design on Thumbtack and we can honestly say that hiring Yvonne as our Day-of-Coordinator was perhaps the best decision we made in the whole wedding planning process! We are pretty low key, relaxed people and she helped us to have the chill, low-stress wedding day that we wanted. Yvonne went above and beyond, meeting with us to walk through the venue with the caterer, helping us come up with a timeline, communicating with vendors leading up to the day of, wrangling our families at the rehearsal, setting up and breaking down our decorations, and coordinating the wedding day flawlessly! Our venue said that she was the calmest, most relaxed wedding coordinator/planner they had ever interacted with. She is incredibly competent, level-headed, kind, and easy to work with! We had an absolutely perfect, stress-free night, and Yvonne was a huge part of making that happen!

Cathy Giles Consulting
4.8
from 13 reviews
  • 1 year in business
  • 12 hires on Thumbtack
Emily P.
Verified review

Cathy was unbelievably helpful with my event. She was happy to be available for anything I needed and had the creativity, attention to detail, and work ethic I needed to complete my event successfully. She made it so I could enjoy my event without having to worry about logistics or breakdown and I would highly recommend her to anyone looking for event coordinating.

Endless Moments Event Design
4.7
from 12 reviews
  • 14 hires on Thumbtack
Felicia T.
Verified review

From the moment we had contact with one another until the day of my wedding reception, Seas the Moment went above and beyond. The decor was beautiful. Her responses to my emails were immediate and her attention to detail was flawless. I feel like I have gained a friend. She listened to all of my requests and she also accommodated any last minute changes I made. I would give her a 10 out of 10 all day, everyday. I am very critical of events or parties I throw and I am pleased to say that I would work with her again in a heart beat!!

NH Weddings by Susan
5.0
from 11 reviews
  • 13 years in business
  • 20 hires on Thumbtack
Anya E.
Verified review

We were so lucky to have Susan officiate our wedding! She was always very responsive and very flexible with our schedules. Susan was supportive throughout the ceremony writing process and her positivity and kindness really helped us from the start to the day of our wedding! All of our guests complemented the ceremony and her delivery. We're so grateful for Susan's help!!

Ocean State Event Services
5.0
from 10 reviews
  • 5 years in business
  • 14 hires on Thumbtack
Charley R.
Verified review

Rev. Carl was FABULOUS! The wedding was a bit delayed due to "maid-of-honor forgetfulness" and the Reverend kept this bride occupied, calm and smiling through the whole wait. The service was exactly what I asked for short, sweet and yet still VERY personal. I would absolutely recommend Ocean State Event Services and Rev. Carl for your wedding!

Kelly Elizabeth Events
5.0
from 8 reviews
  • 5 years in business
  • 17 hires on Thumbtack
Rebecca B.
Verified review

Kelly did the day of coordination for my wedding, and all the pre-work to prepare for the day. She helped find additional staff, suggest vendors, and essentially anything I asked of her. Kelly was truly amazing and saved my wedding in so many ways! From the moment I hired Kelly, she gave me peace of mind and assurance that everything will be perfect. There is a lot of effort and coordination that goes into making a wedding, Kelly was right there with me along the way. As somebody who has orchestrated many events, she gave thoughtful suggestions to ensure my event was planned perfectly. She was always in contact, answered all my emails promptly, and calmed every worry and question I had prior to my wedding. She went over my plan and wishes in great detail to ensure she knew exactly what I wanted and how I wanted everything. The day of she was a wedding saver. I got everything I planned executed as requested and the event ran without any issues (at least none I was award of), Kelly did that great of a job. I spent my wedding day dancing, enjoying the wedding I dreamed of, and visiting my family and friends, while Kelly worked extremely hard to ensure everything went as planned. She did an outstanding job and my wedding day was beyond my expectations. Thank you Kelly for everything that you did and all the things I don't know about, you were truly one of the best decisions I made during my wedding planning!

  • 12 hires on Thumbtack
Jamaal B.
Verified review

Katelynn was a wonderful day-of wedding coordinator. Beyond being exceptionally communicative during our wedding events, she proved to be an adept problem solver, swiftly resolving issues and ensuring that the day went smoothly. If I do any Boston-based events in the future, Katelynn will be the first person that I call.

Sweetly Designed Events
5.0
from 5 reviews
  • 2 years in business
  • 2 hires on Thumbtack
Mandilyn H.
Verified review

We hired Sweetly Designed Events for our wedding back in September 2016. We had a very large wedding with over 250 guests and really needed help with design and day of coordinating. The owner Amanda really helped us with all the details and meet with us several times before the wedding to help us with the process. The day of the wedding everything went smoothly and we didn't have to worry about anything.

Favoloso Weddings & Events
5.0
from 4 reviews
  • 11 hires on Thumbtack
Jessica G.
Verified review

Having her there the day of my wedding coordinating everything made my wedding day stress free and manageble! Absolutely was perfect and if you are DIY wedding like I did you need this service. To just a arrive at your wedding and enjoy yourself friends and family is priceless on this special day❤ Nadia was extremely helpful throughout the whole process and I 100% recommend her service!

| POMP |
5.0
from 4 reviews
  • 3 hires on Thumbtack
Ashley R.
Verified review

Phedorah of POMP is Amazing! As a stressed and frazzled bride, I booked POMP just a few weeks before my wedding to handle the day of coordination and Phedorah went above and beyond to ease my fears. Everything from late night/early morning check-ins to making sure I ate breakfast on the big day was thoughtfully and professionally executed by Phedorah. I would highly recommend POMP and it's services!

Theme It Out
5.0
from 3 reviews
  • 5 years in business
  • 1 hire on Thumbtack
Keegan H.
Verified review

Fantastic experience, knowledgeable and professional. Made the chaos of planning the wedding streamlined and perfect to the last detail. Could not recommend more!!

Maven Macaw Events
5.0
from 3 reviews
  • 1 year in business
  • 7 hires on Thumbtack
Kelly D.
Verified review

I'm so excited for Rebeca to be a part of my wedding!

Nighthawk Entertainment
5.0
from 3 reviews
  • 38 years in business
  • 4 hires on Thumbtack
Joseph S.
Verified review

These guys were great!! Best around! From day 1 they were great to work with. They made a great "how we met video" and the music was perfect for our entire wedding and reception . I would recommend them to anyone looking for a wedding or event.

Q & A

Answers to commonly asked questions from the experts on Thumbtack.

What does a wedding event coordinator do?

Pulling off a large, complex wedding or an elegant, small affair requires juggling myriad details, including the officiant, food, drink, wedding cake, entertainment, transportation, rehearsal dinner, photography, equipment rentals, venue reservations and more. A wedding event coordinator can help you keep track of these details, overseeing the planning process and managing everything on the day of your wedding. Each wedding coordinator (and wedding) is different, but in general you can expect an event coordinator to:

  • Help you devise a realistic wedding budget and hold your vendors to it.
  • Map out a master plan that includes all of the details including ceremony music, favors, the guest book and more.
  • Suggest ceremony and reception locations that fit your wedding size, budget and vision.   
  • Suggest florists, photographers, bands, caterers and other vendors that fit your budget.
  • Negotiate vendor contracts for the best deals.
  • Create a timeline for the day of the wedding that includes each vendor and member of your wedding party.
  • Mail invitations and track RSVPs.
  • Answer questions about wedding etiquette and current wedding trends.
  • Manage the wedding day from supervising vendors and setup to handling last-minute emergencies.

What is a wedding planner?

A wedding planner is a professional service provider whose job it is to organize and execute all the details of a couple’s wedding. A wedding planner can be contracted at any stage in the wedding planning process to help to any degree the couple is willing to pay for. Wedding planning is similar to event planning in that a planning team handles the coordination of multiple wedding elements including catering, venue, guests, entertainment, decor, transportation and more. Anyone who has ever been involved in a wedding can confirm that wedding planning is hard work. Experience brings wisdom when it comes to avoiding or resolving day-of challenges. There is no legal regulatory body that oversees or certifies wedding planning as an industry. Anyone who chooses can call themselves a wedding planner. When looking for a wedding planner, be sure to read reviews, and make smart hiring decisions by asking about licenses and insurance.

How much do day-of wedding coordinators cost?

A day-of wedding coordinator makes sure that every detail of your wedding day goes off without a hitch, and deals quickly and quietly with any last-minute emergencies. For many brides, the day-of wedding coordinator is their best investment! The average national cost for a wedding coordinator is $800 to $1,000. Although full-service wedding coordinators often charge a percentage of the total wedding budget, most day-of coordinators charge a flat fee plus an additional hourly fee if the day runs long. For example, a 15-hour day-of coordination costs an average of $600, plus an additional $45 per hour if the coordinator works more than the planned 15 hours. Another option is to hire a coordinator to manage the last-minute details leading up to the event; for example, 25 hours of month-of coordination costs an average of $1,200. Several factors affect the cost of day-of coordination, including the region, the planner’s experience, and the specifics of the wedding. If the ceremony and reception are in two different locations, expect to pay more than if they’re in the same place. Also, extra details, such as managing food trucks or setting up snacks in addition to the meal, will increase the cost.

What should you ask a wedding coordinator?

When you hire a wedding coordinator, you want to make sure he or she gets you and can execute perfectly your vision of your dream wedding. To find the very best fit, it’s important to ask these five questions:

  • Are you available on my wedding date? If the coordinator isn’t available on your big day, there’s no reason to continue the interview — unless you’re willing to shift your date to accommodate their schedule.
  • What’s average cost of most of your weddings? If the coordinator’s usual wedding is outside your range, they might not be the right coordinator for you. Ask whether the coordinator requires a minimum wedding budget. In general, the wedding coordinator’s fee should be about 15 percent of your budget.
  • What is your speciality? Some coordinators specialize in day-of coordination, some create the overall vision, and others act as a producer. Make sure your wedding coordinator provides the type of services that will most help you create the event you have in mind, such as selecting vendors and handling their contracts, or managing the guest list and invitations.
  • What are your ideas for fulfilling our wedding vision? After you describe your dream wedding — rustic or sophisticated, traditional or funky — the wedding coordinator should be able to suggest appropriate venues, menus, decorations, etc..

Do you have a portfolio? Ask to see photos of their favorite weddings, especially if they’ve managed any that are similar to what you have in mind. This will help you see if you like their style and if their ideas seem fresh and creative.

Do I need a wedding day coordinator?

Even if you’ve handled every detail of planning your wedding, you might appreciate having a day-of wedding coordinator in your corner. Usually, the coordinator meets with you a few weeks before your wedding to put together a detailed timeline of everything that needs to happen on your wedding day. Then, on the big day, the coordinator makes sure everything goes according to plan — and handles any emergencies that pop up, such as party crashers, missing tuxedos, late vendors, disappearing bridal party members and more. Most wedding coordinators also handle:

  • Distributing the wedding day timeline to all of your vendors.
  • Coordinating all of your vendors, including the photographer, florist and baker.
  • Conducting the wedding rehearsal.
  • Helping the bride and her wedding party get dressed and take photos.   
  • Checking floor plans, lighting levels, cake placement, menus, favors and more.
  • Collecting the wedding gifts and keeping personal items safe and accounted for.

Even if you don’t think you need a wedding coordinator, check with your venue. Some require that couples hire a day-of wedding coordinator for the day of the event. 

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