A wedding coordinator in Mount Vernon, NY

Find a wedding coordinator near Mount Vernon, NY

100+ near you

Find a wedding coordinator near Mount Vernon, NY

100+ near you

Give us a few details so we can match you with the right professionals.

Zip code

Top 10 Wedding Coordinators near Mount Vernon, NY

2. with valerie
5.0
from 17 reviews
5.0
(17)
5.0 (17)
Responds Quickly
Responds Quickly
  • 2 years in business
  • 16 hires on Thumbtack
  • Serves Mount Vernon, NY
"I remember wondering if I really needed a wedding planner/day of coordinator. And I am SO GLAD we hired Valerie. She is the one vendor that I am the most grateful we had for our wedding. Why? 1. She is the reason I got to enjoy my wedding day SO MUCH! Valerie makes it so the day goes by so smoothly, her timeline leaves plenty of room and time to actually enjoy every aspect of the day. Never once did I feel rushed: from getting ready, to first look, to family photos. Everything was SEAMLESS. 2. She’ll ask your vendors questions you never thought you needed to ask. This helps to make the wedding day that you have in mind- come into fruition 3. Detail oriented: there is a detailed spreadsheet that has everything organized. Ex. There were personal items that I wanted to make sure I didn’t forget at he end of the night. She asked me to list them (and she listed some common items as well) and all was packed and ready for me to take into the car by the time the event ended! 4. Reception: she had everything planned and was on top of making sure we stick to the timeline in a way that did not feel rushed or hurried. She has a calming demeanor about her, and is always focused. Ex. When it was time to cut the cake, she would let me know that in 5-7 mins - we would cut the cake. It just felt so easy. There were many guests at the end of the night who asked me about her info for her DOC Services. 5. Ceremony- she created the entire timeline of ceremony based on what I wanted to include in the ceremony she even coordinated the rehearsal. And would give recommendations we didn’t think of that made the whole experience even better. For ex. Our ceremony was at the Botanical gardens, she suggested a cooler with water bottles for guests. We did that - all the water was gone and it was a bit hot out that time. It made such a huge difference for guests. In summary, she was the best thing we did for our wedding day and I would definitely recommend hiring her if you want to enjoy every minute of your wedding day. If you’re hesitant, I would say DO IT. That’s the advice I would give my past self. Again, I truly know that te reason our wedding was so spectacular was because we had Valerie’s expertise"

$1250

estimated cost

$1250

estimated cost

$1250

estimated cost

6. BLB Events
Top Pro
5.0
from 22 reviews
5.0
(22)
5.0 (22)
In High Demand
In High Demand
  • 3 years in business
  • 32 hires on Thumbtack
  • Serves Mount Vernon, NY
"I knew from the beginning of wedding planning, that I wanted to hire a day of coordinator. Someone to take care of all of the last minute details so that my husband and I could just enjoy the day: Take care of tips, make sure all the vendors showed up when they were supposed to, etc. Brittney...was so much more. From the first day working together she provided helpful tips to consider, recommendations on vendors and was ALWAYS available for miscellaneous questions as they arose. We were in contact at LEAST once a month to to check in and see what stage of planning we were at. About 6 weeks out from the wedding Brittney and I had a details call to run through the day and discuss what was left to do and Brittney asked, "what are you most worried about...I'll handle it!" She went above and beyond in every aspect, she was calm, sweet, funny, direct and most importantly reliable and trustworthy to the max. She executed our perfect wedding day. Specifically, we were getting ready to enter our reception and I panicked. I had a toast I wrote for my younger brother who is deployed. I forgot it. I quickly flagged Brittney down and asked her if she could find it, her response..."It will be on your chair!" and it was! I would recommend Brittney to any bride that loves the details and wants a friend alongside them to ensure those details are everything they dreamed of. Thank you for everything, Brittney!!!"

$2000

estimated cost

$2000

estimated cost

$2000

estimated cost

Wedding Coordinators Cost Guide

  • $
  • $$
  • $$$
  • $$$$

Q & A

Answers to commonly asked questions from the experts on Thumbtack.

What does a wedding event coordinator do?

Pulling off a large, complex wedding or an elegant, small affair requires juggling myriad details, including the officiant, food, drink, wedding cake, entertainment, transportation, rehearsal dinner, photography, equipment rentals, venue reservations and more. A wedding event coordinator can help you keep track of these details, overseeing the planning process and managing everything on the day of your wedding. Each wedding coordinator (and wedding) is different, but in general you can expect an event coordinator to:

  • Help you devise a realistic wedding budget and hold your vendors to it.
  • Map out a master plan that includes all of the details including ceremony music, favors, the guest book and more.
  • Suggest ceremony and reception locations that fit your wedding size, budget and vision.   
  • Suggest florists, photographers, bands, caterers and other vendors that fit your budget.
  • Negotiate vendor contracts for the best deals.
  • Create a timeline for the day of the wedding that includes each vendor and member of your wedding party.
  • Mail invitations and track RSVPs.
  • Answer questions about wedding etiquette and current wedding trends.
  • Manage the wedding day from supervising vendors and setup to handling last-minute emergencies.

Do I need a wedding day coordinator?

Even if you’ve handled every detail of planning your wedding, you might appreciate having a day-of wedding coordinator in your corner. Usually, the coordinator meets with you a few weeks before your wedding to put together a detailed timeline of everything that needs to happen on your wedding day. Then, on the big day, the coordinator makes sure everything goes according to plan — and handles any emergencies that pop up, such as party crashers, missing tuxedos, late vendors, disappearing bridal party members and more. Most wedding coordinators also handle:

  • Distributing the wedding day timeline to all of your vendors.
  • Coordinating all of your vendors, including the photographer, florist and baker.
  • Conducting the wedding rehearsal.
  • Helping the bride and her wedding party get dressed and take photos.   
  • Checking floor plans, lighting levels, cake placement, menus, favors and more.
  • Collecting the wedding gifts and keeping personal items safe and accounted for.

Even if you don’t think you need a wedding coordinator, check with your venue. Some require that couples hire a day-of wedding coordinator for the day of the event. 

What should you ask a wedding coordinator?

When you hire a wedding coordinator, you want to make sure he or she gets you and can execute perfectly your vision of your dream wedding. To find the very best fit, it’s important to ask these five questions:

  • Are you available on my wedding date? If the coordinator isn’t available on your big day, there’s no reason to continue the interview — unless you’re willing to shift your date to accommodate their schedule.
  • What’s average cost of most of your weddings? If the coordinator’s usual wedding is outside your range, they might not be the right coordinator for you. Ask whether the coordinator requires a minimum wedding budget. In general, the wedding coordinator’s fee should be about 15 percent of your budget.
  • What is your speciality? Some coordinators specialize in day-of coordination, some create the overall vision, and others act as a producer. Make sure your wedding coordinator provides the type of services that will most help you create the event you have in mind, such as selecting vendors and handling their contracts, or managing the guest list and invitations.
  • What are your ideas for fulfilling our wedding vision? After you describe your dream wedding — rustic or sophisticated, traditional or funky — the wedding coordinator should be able to suggest appropriate venues, menus, decorations, etc..

Do you have a portfolio? Ask to see photos of their favorite weddings, especially if they’ve managed any that are similar to what you have in mind. This will help you see if you like their style and if their ideas seem fresh and creative.

How much do day-of wedding coordinators cost?

A day-of wedding coordinator makes sure that every detail of your wedding day goes off without a hitch, and deals quickly and quietly with any last-minute emergencies. For many brides, the day-of wedding coordinator is their best investment! The average national cost for a wedding coordinator is $800 to $1,000. Although full-service wedding coordinators often charge a percentage of the total wedding budget, most day-of coordinators charge a flat fee plus an additional hourly fee if the day runs long. For example, a 15-hour day-of coordination costs an average of $600, plus an additional $45 per hour if the coordinator works more than the planned 15 hours. Another option is to hire a coordinator to manage the last-minute details leading up to the event; for example, 25 hours of month-of coordination costs an average of $1,200. Several factors affect the cost of day-of coordination, including the region, the planner’s experience, and the specifics of the wedding. If the ceremony and reception are in two different locations, expect to pay more than if they’re in the same place. Also, extra details, such as managing food trucks or setting up snacks in addition to the meal, will increase the cost.

Why hire professionals on Thumbtack?
Free to use

You never pay to use Thumbtack: Get cost estimates, contact pros, and even book the job—all for no cost.

Compare prices side-by-side

You’ll know how much your project costs even before booking a pro.

Hire with confidence

With access to 1M+ customer reviews and the pros’ work history, you’ll have all the info you need to make a hire.