Pittsburgh, PA81 Wedding Coordinators near you

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Pittsburgh Wedding Coordinators

Browse these wedding coordinators with great ratings from Thumbtack customers in Pittsburgh.

  • 27 years in business
  • 100 hires on Thumbtack
ALYCIA D.
Verified review

Laurel is such a good soul. Very nice, very understanding (I submitted my bridal questionnaire 1 day before the wedding) and everything was perfect. Great price too! She traveled quite a ways for my event and was still $75 lower than the competition!

RG Event Staffing
4.9
from 32 reviews
  • 19 years in business
  • 54 hires on Thumbtack
Chrissy L.
Verified review

I had 4 staff members (2 bartenders and 2 wait staff) for my wedding on 8/18 and they were phenomenal! We created a day-of itinerary for them, but they went above and beyond throughout the day. I always saw them working and being very pleasant with all of our guests. Our tables were always clean, and the drinks were perfect. We gave them a long list of to-dos, which included setting up our wedding cake and cupcake display even, and they did it perfectly and with minimal guidance. At one point, I even remember standing in our loft while guests were doing a line dance and I noticed a cupcake tier was wobbling like crazy. Before I could do anything about it, I immediately noticed that one of the staff members moved it around and redistributed the weight so that it was sturdy. Great services, would highly, highly recommend!

Square Cafe & Food Truck
4.9
from 17 reviews
  • 15 years in business
  • 17 hires on Thumbtack
Karen K.
Verified review

My husband and I were very impressed by how they went out of their way to provide us a taste testing, adapt their menu and incorporate specialty food we wanted to have during our cocktail hour. Amanda was great at getting back to me with the several emails I wrote her the weeks before our wedding. We were also very pleased with the quality of the food provided!! I would highly recommend them to anyone who is looking for a caterer who is flexible and reliable!!

Deanna S.
Verified review

I had the pleasure of working with Kathy, during the planning and the day of my wedding. She was with Levy Restaurants and worked at PNC Park, at that time. During the planning phases of our special day, she was able to accommodate my busy schedule and was always available when I needed something. Kathy is a very organized event planner, who is in tune with what someone is looking for, in creating and executing their special event. If anything went wrong the day of our wedding, I had no idea, as she fixed any issues that may have occurred before I knew about it. I feel very confident in recommending her to anyone out there looking to plan a small or large special event.

  • 5 hires on Thumbtack
Morgan M.
Verified review

Carla made all of my jewelry for my wedding. It was absolutely beautiful! All of my bridesmaids loved it and it was all at a great price. She also made a custom diaper cake for me for a baby shower. It was perfect and it was a huge hit at the shower!

Red Punch Design
5.0
from 7 reviews
  • 6 years in business
  • 5 hires on Thumbtack
Luann W.
Verified review

My sisters and brother were extremely happy with the venue and experience that Red Punch Design "created" for us to celebrate our parents 60th Wedding Anniversary at Scoglio's in Green Tree! The place settings at each table were gorgeous, as well as each flower arrangement, and we were especially thrilled with their unique decorating ideas! Everything was absolutely perfect. We highly recommend Red Punch Design for your special event! P.S. Lauren and Melissa (Red Punch Design) were so friendly and easy to work with. Extremely accommodating, down to the beautiful invitations they designed and sent out for us. We loved that they handled "every" detail for us. Awesome choice!

Chaplain Dean B. Campbell
4.9
from 7 reviews
  • 12 years in business
  • 5 hires on Thumbtack
Jordyn B.
Verified review

We had an excellent experience with Dean B. Campbell. He was quick to to communicate wit us and very helpful to any questions we had about the process of getting married. He was attentive to make sure both of us where doing fine as the days got closer to the date. Dean was also a lot of fun when it came to collaborating on our ceremony. Our wedding was very simple and not really focused on religion but the joining of to lives. He seemed to understand what we wanted and after a few drafts we came to a ceremony that made us happy, along with one that I believe he had fun writing. He is a generous man who doesn't want to charge that much for a ceremony because it isn't supposed to be about money it is about the couple and why they wish to come together.

Blue Forest Studios
5.0
from 6 reviews
  • 2 hires on Thumbtack
Sarah T.
Verified review

Lawrence and I are so grateful to have had the opportunity to work with Magan with Blue Forest Studios. Magan and her team were extremely professional and provided quality customer service. They went above and beyond to make my wedding everything I dreamt it would be. We called only 9-weeks from the wedding we had nothing... no decorations, linen, flowers, favors, or any vendors for the ceremony and reception. When I called Magan I was a mess. She was so calm and collected, came in and saved our wedding! All our family and friends complimented how beautiful it was. Blue Forest Studios really put us at ease and made us feel genuine. Magan made sure we were taken care of. We have already recommended Blue Forest to our friends! Thank you for everything! Sincerely, Lawrence & Sarah

  • 3 years in business
  • 8 hires on Thumbtack
AMY F.
Verified review

Heather was hired as our Wedding Planner. She did an excellent job at making phone calls in regards to the catering, Officient, and Hall. She kept me calm throughout the whole process..She also helped with photography, setting up decorations, creating a color scheme for the entire wedding and being a very good friend.

Events By Fiona
5.0
from 2 reviews
  • 2 years in business
  • 2 hires on Thumbtack
Valerie S.
Verified review

It's clear that Fiona loves everything wedding-related, and she brings that experience and enthusiasm with her throughout the entire process. She is organized, meticulous, and reliable. I know that I can rely on Fiona to be open and honest about any questions or concerns I might have. She also has many connections to vendors and resources throughout the Pittsburgh area, which is extremely useful. Fiona helped take our relatively modest budget and plan a wedding beyond my expectations. Highly recommended!

  • 13 years in business
  • 5 hires on Thumbtack
Alex H.
Verified review

Christine was our wedding planner and proved to be an invaluable resource to us. Her knowledge, connections, and attention to detail are unparalleled. Definitely the best decision we made for our big day.

Coordinated 360
5.0
from 1 review
  • 2 hires on Thumbtack
Amy S.
Verified review

I used Matthew and David of Coordinated 360 to DJ my wedding last year. I was impressed by their professionalism and help in the planning process. Our family was concerned about the music selection and they made sure the playlist was to our satisfaction. We really danced the night away.

Corrin Scumaci
5.0
from 1 review
  • 2 hires on Thumbtack
Lori C.
Verified review

“I just have to thank, from the very bottom of my heart Corrin Scumaci for pulling my wedding off without a hitch. It was beyond perfection! I seriously don't know what I would've done without you!! There's no one I would trust other than you girl, you made everything exactly as I envisioned it. The entire event and every detail was EXACTLY the way I wanted it. Scott and I are so grateful to you I cannot even put it in words. Thank you so much.”

Events by Jenny!
5.0
from 1 review
  • 3 years in business
Kevin G.
Verified review

On September 29, 2015, Jennifer Johns, owner and operator of Events by Jenny was the coordinator for our outdoor farm wedding in Somerset County Pennsylvania. Jennifer had previously communicated and met with us to assist us on our big day. She offered very many helpful tips, was punctual, very friendly, accommodating, and most of all patient. Jennifer’s attention to detail was meticulous and was able to transform our ideas and bring them to life the day of the wedding. Jenny arrived at the venue at approximately 10:30 a.m. and began to set up the tables for guests, food, deserts, bar, and gifts. She arranged our tables and decoration more elegantly than we were able to imagine and describe. Throughout the event, she kept us on track and on time, she was able to assist us with all of our needs from drinks, to food, and elderly guests special needs. Some of the most valuable help was intercepting questions, giving direction, and guidance to other vendors and the property owners. Jennifer was extremely diligent and I was amazed with the amount of items she was able to handle at one time while keeping everything beautiful and progressing flawlessly. She even assisted in helping the caterers clean up as the event was transitioning from dinner to the party. Jenny was the best money we spent on our wedding day and looking back, I am not sure it would have turned out as magical as it was without her. Jennifer was a true professional in every aspect, and was very knowledgeable and helpful. Her experience with large events is priceless when it comes to the day of the event and she was pivotal in our and guests experience. Thank you Jennifer!!!!! Olivia & Kevin Glatz

Oh Joyful Day
5.0
from 1 review
    Tyler K.
    Verified review

    Oh joyful day made our day so great! :) she did multiple signs and decorations to help make our day so incredible! She was helpful with suggestions and her peices were done in plenty of time for the wedding! Trust me, you won't regret the decision to have her be a part of your wedding in any capacity.

    About

    We are entrepreneurs of excellence. We specialize in the complete wedding design. All arrangement designs are made with silk flowers. We also offer services, such as wedding planner/coordinator and director of services. We offer party planning for all occasions, including church events, anniversaries, graduations, and family and class reunions. Other services we offer are the following: gift basket, home decoration, and catering. Our goal is to make your event memorable.

    About

    I am a wedding planner that loves helping couples create their dream day. I also enjoy planning parties and hosting events so I decided to start a business doing just that. No matter what the need is I am here to help, whether its full planning services, partial planning services or day-of-coordinator services. All packages are based off of the specific needs of the each client and pricing will always be reasonable. Making your dream day as special and magical as possible is what I strive for so whatever the need is I will be there to make sure that it happens. If you haven't had your engagement party or you are having problems with your bridal shower I can help you with all the details.

    About

    I provide food for a party and a wedding. I also help people plan a wedding and see how many people they want in it and stuff.

    About

    I am a Pittsburgh-based event coordinator specializing in day-of-event setup, teardown, and general coordination. I am a recent college graduate looking to jump-start my career in the events industry. I would love to hear your story and to assist you in making your big day all that you have dreamed of (and stress-free). Please contact me for more information!

    About

    I am willing to help plan weddings, and I want to take the stress off of people. I make their day great and them happy.

    About

    I am very dedicated to my brides. I will work my hardest to make each wedding dream you have a reality. Each bride is an individual with individual wedding desires. No matter what your wedding desires, I can make it happen.

    Q & A

    Answers to commonly asked questions from the experts on Thumbtack.

    What does a wedding event coordinator do?

    Pulling off a large, complex wedding or an elegant, small affair requires juggling myriad details, including the officiant, food, drink, wedding cake, entertainment, transportation, rehearsal dinner, photography, equipment rentals, venue reservations and more. A wedding event coordinator can help you keep track of these details, overseeing the planning process and managing everything on the day of your wedding. Each wedding coordinator (and wedding) is different, but in general you can expect an event coordinator to:

    • Help you devise a realistic wedding budget and hold your vendors to it.
    • Map out a master plan that includes all of the details including ceremony music, favors, the guest book and more.
    • Suggest ceremony and reception locations that fit your wedding size, budget and vision.   
    • Suggest florists, photographers, bands, caterers and other vendors that fit your budget.
    • Negotiate vendor contracts for the best deals.
    • Create a timeline for the day of the wedding that includes each vendor and member of your wedding party.
    • Mail invitations and track RSVPs.
    • Answer questions about wedding etiquette and current wedding trends.
    • Manage the wedding day from supervising vendors and setup to handling last-minute emergencies.

    What is a wedding planner?

    A wedding planner is a professional service provider whose job it is to organize and execute all the details of a couple’s wedding. A wedding planner can be contracted at any stage in the wedding planning process to help to any degree the couple is willing to pay for. Wedding planning is similar to event planning in that a planning team handles the coordination of multiple wedding elements including catering, venue, guests, entertainment, decor, transportation and more. Anyone who has ever been involved in a wedding can confirm that wedding planning is hard work. Experience brings wisdom when it comes to avoiding or resolving day-of challenges. There is no legal regulatory body that oversees or certifies wedding planning as an industry. Anyone who chooses can call themselves a wedding planner. When looking for a wedding planner, be sure to read reviews, and make smart hiring decisions by asking about licenses and insurance.

    How much do day-of wedding coordinators cost?

    A day-of wedding coordinator makes sure that every detail of your wedding day goes off without a hitch, and deals quickly and quietly with any last-minute emergencies. For many brides, the day-of wedding coordinator is their best investment! The average national cost for a wedding coordinator is $800 to $1,000. Although full-service wedding coordinators often charge a percentage of the total wedding budget, most day-of coordinators charge a flat fee plus an additional hourly fee if the day runs long. For example, a 15-hour day-of coordination costs an average of $600, plus an additional $45 per hour if the coordinator works more than the planned 15 hours. Another option is to hire a coordinator to manage the last-minute details leading up to the event; for example, 25 hours of month-of coordination costs an average of $1,200. Several factors affect the cost of day-of coordination, including the region, the planner’s experience, and the specifics of the wedding. If the ceremony and reception are in two different locations, expect to pay more than if they’re in the same place. Also, extra details, such as managing food trucks or setting up snacks in addition to the meal, will increase the cost.

    What should you ask a wedding coordinator?

    When you hire a wedding coordinator, you want to make sure he or she gets you and can execute perfectly your vision of your dream wedding. To find the very best fit, it’s important to ask these five questions:

    • Are you available on my wedding date? If the coordinator isn’t available on your big day, there’s no reason to continue the interview — unless you’re willing to shift your date to accommodate their schedule.
    • What’s average cost of most of your weddings? If the coordinator’s usual wedding is outside your range, they might not be the right coordinator for you. Ask whether the coordinator requires a minimum wedding budget. In general, the wedding coordinator’s fee should be about 15 percent of your budget.
    • What is your speciality? Some coordinators specialize in day-of coordination, some create the overall vision, and others act as a producer. Make sure your wedding coordinator provides the type of services that will most help you create the event you have in mind, such as selecting vendors and handling their contracts, or managing the guest list and invitations.
    • What are your ideas for fulfilling our wedding vision? After you describe your dream wedding — rustic or sophisticated, traditional or funky — the wedding coordinator should be able to suggest appropriate venues, menus, decorations, etc..

    Do you have a portfolio? Ask to see photos of their favorite weddings, especially if they’ve managed any that are similar to what you have in mind. This will help you see if you like their style and if their ideas seem fresh and creative.

    Do I need a wedding day coordinator?

    Even if you’ve handled every detail of planning your wedding, you might appreciate having a day-of wedding coordinator in your corner. Usually, the coordinator meets with you a few weeks before your wedding to put together a detailed timeline of everything that needs to happen on your wedding day. Then, on the big day, the coordinator makes sure everything goes according to plan — and handles any emergencies that pop up, such as party crashers, missing tuxedos, late vendors, disappearing bridal party members and more. Most wedding coordinators also handle:

    • Distributing the wedding day timeline to all of your vendors.
    • Coordinating all of your vendors, including the photographer, florist and baker.
    • Conducting the wedding rehearsal.
    • Helping the bride and her wedding party get dressed and take photos.   
    • Checking floor plans, lighting levels, cake placement, menus, favors and more.
    • Collecting the wedding gifts and keeping personal items safe and accounted for.

    Even if you don’t think you need a wedding coordinator, check with your venue. Some require that couples hire a day-of wedding coordinator for the day of the event. 

    Hire skilled professionals for absolutely everything.