Professional Administrative Assistant with Leas...

Introduction: I prepared contracts for operations manager at JLL Contracts. The contract contains the following: * Length of agreement * Detailed work to be performed * Detailed cost breakdown for the project * Specified mandatory insurance requirements based on total cost of project My duties and responsibilities include the following: * Maintained database to prepare new contracts prior to expiration on vendors such as waste management, electrical work, roofing repairs, HVAC, and escalators/elevators. * Maintained database to contact vendor/insurance company that insurance was about to expire. * Prepared and maintained files for incident reports for injury accidents, property damage to the premises, and workers' compensation, and they are reported to the insurance company. * Typed memos to tenants regarding work to be performed that may temporarily interfere with the operation of their business. * Prepared letters to vendors for bid requests/notification to winning bidder and those who were not selected for the current job. I also prepared license agreements for specialty leasing manager using LeaseTrak. The agreement contained the following: * Length of agreement * Rent per month (adjusting for increased rent during the months of November and December) * Percentage rent and breakpoints (adjusting increased term limits for breakpoints during months of November and December) * Pay schedules for rent Some national tenants have exclusives in their leases preventing specialty leasing from bringing in certain merchandise; therefore, merchandise sold in specialty stores had to be included in each agreement. I provide the following: * Collected monthly rent and sales * Prepared monthly rent rolls to be distributed to the regional specialty leasing manager, district manager of specialty leasing, VP of our district, VP of leasing, general manager, property accountant, district accountant, and representative of owner. * Prepared and maintained comparative sales, month-to-month and year-end. * Prepared default notices and invoices with follow-up. I prepared license agreements for marketing manager at JLL Contracts. I do the following: * Prepared agreement based on type of event, usually non-fee paid. * Wrote description of the event * Dates of event * Pay schedule if any * Setup/teardown * Work maintenance department would need to do such as setup the stage/teardown * Made sure event was properly insured * General office duties: answering a multiline phone system (75 lines), greeted visitors, opened and distributed mail, ordered office supplies, and sent deposits to the bank via UPS or FedEx