Brand line: BOH LLC® — OfficeOps • Administration • Consulting • Compliance.
1.On-Call Facilities & Vendor Management
2.24/7 work orders, dispatch, and status updates
3.Preventive maintenance plans and logs
4.Contractor onboarding, COI/W-9, lien-waiver collection
5.Photo documentation, warranty tracking, closeout packets
6.Administration Desk & Document Automation
7.Intake, scheduling, correspondence, and records control
8.Smart templates for notices, MOUs, SOWs, and addenda
9.DocuSign routing, audit trails, secure file delivery
10.Master index and retention policy setup
11.Compliance Desk: Lease, HOA, and Regulatory
12.Lease abstracts, critical dates, and notice drafting
13.HOA rule alignment and violation cure workflows
14.Fair-housing compliant communications and logs
15.Pre-move-in/out inspections and checklists
16.Financial Ops & Owner Reporting (non-CPA)
17.Invoicing, retainer management, A/P to vendors
18.Monthly owner statements and reconciliation
19.Budget vs. actuals and CapEx tracking
20.1099 vendor prep coordination; accounting disclaimer applied
21.Risk, Policy, and Records Governance
22.SOPs and emergency action plans
23.COI tracking and risk register maintenance
24.Access control, key/fob custody, asset logs
25.Data privacy practices and least-privilege permissions
BOH LLC® • OfficeOps • Administration • Consulting • Compliance provides comprehensive administrative support designed to ensure your operations run smoothly, compliantly, and cost‑efficiently. Our Administrative Services include:
1. Financial Management & Accounting
Monthly bookkeeping and reconciliation
Accounts payable/receivable processing
Budget preparation and variance reporting
Reserve‑fund studies and special assessment administration
Vendor & Contract Administration
Solicitation, evaluation, and negotiation of vendor agreements
Drafting, reviewing, and tracking contracts to ensure compliance with service levels and Colorado statutory requirements
Centralized invoice processing and payment oversight
Governance Support & Record‑Keeping
Preparation and distribution of Board meeting agendas, minutes, and resolutions
Maintenance of corporate records in accordance with CCIOA (C.R.S. § 38‑33.3‑101 et seq.) and Colorado Nonprofit Corporation Act
Document retrieval and homeowner disclosure packages
Compliance & Reporting
Statutory notice preparation (annual meetings, budget hearings, assessment notices)
Regulatory filings (Secretary of State, IRS, state tax, and insurance renewals)
Policy development (privacy, records retention, vendor verification)
Communication & Customer Service
Dedicated “one‑call” customer service line and email support
Homeowner and tenant correspondence management
Emergency notification protocols and follow‑up tracking
Technology & Data Management
Implementation and support of property‑management software
Secure cloud‑based document storage and access control
Performance dashboards and analytics for real‑time decision support
Why Choose Our Administrative Services?
Strategic Oversight:
Legal‑Grade Precision: All processes and documents adhere to Colorado statutes, HOA CC&Rs, and best practices.
Cost‑Containment: Expert vendor negotiations and efficient workflows protect your budget.
Transparent Partnership: Detailed reporting and open communication keep your board and homeowners informed at every step.
Contact us to learn how BOH LLC® can tailor an Administrative Services package that meets your community or business’s unique needs.
