Fort Smith, AR7 Event Planners near you

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Fort Smith Event Planners

Browse these event planners with great ratings from Thumbtack customers in Fort Smith.

The Wedding Lady NWA
from 7 reviews
  • 4 years in business
  • 4 hires on Thumbtack
Marla W.
Verified review

Carolyn was such an enormous help!! I had no idea that planning an wedding, much less an outdoor one without water and electricity available would have so many details I was unaware of. Carolyn was there for " meetings of the minds" and kept me on track with our plan. We had everything one would expect at an outdoor evening wedding. Lights, tents, food, bar, band. Carolyn was continually checking that things were ordered, and correct, and scheduled in time for our wedding day. She was there and in charge, for all the setups and tear down! I didn't have to worry about anything on our wedding day except have a great day! She is so easy to work with, and just a fun lady to be around! Would definitely hire her again should we have another big event at our property!! 😊

Gala Garage
from 2 reviews
  • 2 years in business
Natalie Y.
Verified review

Gala Garage is amazing! They cater to all your needs, and meet all your expectations and then some! After my wedding, I had multiple wedding guests message me saying how beautiful and perfect all the decor was and just the experience in general. Nancy made my job a piece of cake, I told her what I wanted and she made it happen. I can’t say enough about Gala Garage! If you want the best of the best you MUST have Gala Garage at your next event!

  • 17 years in business

The services provided are the following: * On-Site Event Management * Booking Entertainment * Creating Production Schedules * Event Promotion * Venue Scouting * Event Staffing * Catering and Bar Services * Event Setup and Breakdown * Rental Equipment, including Stages, Sound Equipment, Tents, etc. * Event Design and Decor * Contract Negotiation * Transportation and Hotel Accommodations * Connecting Venues with Talent


I operate a full service wedding planning service in Fayetteville, AR. I can oversee every detail of the process from start to finish, including: • Initial consultation to define your event needs and interests • Budget planning and tracking • Selecting and booking vendors and ceremony, and reception locations • Ongoing consultation and advice; ongoing coordination of vendors • Defining color scheme, theme and favors • Advice on etiquette, protocol and timeline • Assisting with invitation design, printing and mailing, and RSVP tracking I also do day-of-the-wedding onsite coordination. If you need help only on the day of your event, I can help you with the following: • Organize and direct the event flow • Help and coordinate room decoration, setup, layout and clean up • Coordinate and pay vendors • Meet and greet guests I offer al a carte planning services. I can help you with any portion of your special day. Just give me a call to discuss any special needs or requests.


Our services include: • Full Wedding Coordination • Decorations and Flowers Package • Bridal Shower • Partial Wedding Coordination • Reception Facility Selection • Coordination for Out-of-town Brides • Create your own Bridal and/or Reception Package We are passionate and dedicated to providing high quality of customer service at exceptionally reasonable prices.


because i actually make the party, THE PARTY!

  • 12 years in business

I make myself available for brides to get ahold of me at anytime. If wanted I like to create a Private Pinterest Board for design options for me and the bride to share ideas on decor.

Q & A

Answers to commonly asked questions from the experts on Thumbtack.

What does a wedding event coordinator do?

Pulling off a large, complex wedding or an elegant, small affair requires juggling myriad details, including the officiant, food, drink, wedding cake, entertainment, transportation, rehearsal dinner, photography, equipment rentals, venue reservations and more. A wedding event coordinator can help you keep track of these details, overseeing the planning process and managing everything on the day of your wedding. Each wedding coordinator (and wedding) is different, but in general you can expect an event coordinator to:

  • Help you devise a realistic wedding budget and hold your vendors to it.
  • Map out a master plan that includes all of the details including ceremony music, favors, the guest book and more.
  • Suggest ceremony and reception locations that fit your wedding size, budget and vision.   
  • Suggest florists, photographers, bands, caterers and other vendors that fit your budget.
  • Negotiate vendor contracts for the best deals.
  • Create a timeline for the day of the wedding that includes each vendor and member of your wedding party.
  • Mail invitations and track RSVPs.
  • Answer questions about wedding etiquette and current wedding trends.
  • Manage the wedding day from supervising vendors and setup to handling last-minute emergencies.

How much do day-of wedding coordinators cost?

A day-of wedding coordinator makes sure that every detail of your wedding day goes off without a hitch, and deals quickly and quietly with any last-minute emergencies. For many brides, the day-of wedding coordinator is their best investment! The average national cost for a wedding coordinator is $800 to $1,000. Although full-service wedding coordinators often charge a percentage of the total wedding budget, most day-of coordinators charge a flat fee plus an additional hourly fee if the day runs long. For example, a 15-hour day-of coordination costs an average of $600, plus an additional $45 per hour if the coordinator works more than the planned 15 hours. Another option is to hire a coordinator to manage the last-minute details leading up to the event; for example, 25 hours of month-of coordination costs an average of $1,200. Several factors affect the cost of day-of coordination, including the region, the planner’s experience, and the specifics of the wedding. If the ceremony and reception are in two different locations, expect to pay more than if they’re in the same place. Also, extra details, such as managing food trucks or setting up snacks in addition to the meal, will increase the cost.

What should you ask a wedding coordinator?

When you hire a wedding coordinator, you want to make sure he or she gets you and can execute perfectly your vision of your dream wedding. To find the very best fit, it’s important to ask these five questions:

  • Are you available on my wedding date? If the coordinator isn’t available on your big day, there’s no reason to continue the interview — unless you’re willing to shift your date to accommodate their schedule.
  • What’s average cost of most of your weddings? If the coordinator’s usual wedding is outside your range, they might not be the right coordinator for you. Ask whether the coordinator requires a minimum wedding budget. In general, the wedding coordinator’s fee should be about 15 percent of your budget.
  • What is your speciality? Some coordinators specialize in day-of coordination, some create the overall vision, and others act as a producer. Make sure your wedding coordinator provides the type of services that will most help you create the event you have in mind, such as selecting vendors and handling their contracts, or managing the guest list and invitations.
  • What are your ideas for fulfilling our wedding vision? After you describe your dream wedding — rustic or sophisticated, traditional or funky — the wedding coordinator should be able to suggest appropriate venues, menus, decorations, etc..

Do you have a portfolio? Ask to see photos of their favorite weddings, especially if they’ve managed any that are similar to what you have in mind. This will help you see if you like their style and if their ideas seem fresh and creative.

Do I need a wedding day coordinator?

Even if you’ve handled every detail of planning your wedding, you might appreciate having a day-of wedding coordinator in your corner. Usually, the coordinator meets with you a few weeks before your wedding to put together a detailed timeline of everything that needs to happen on your wedding day. Then, on the big day, the coordinator makes sure everything goes according to plan — and handles any emergencies that pop up, such as party crashers, missing tuxedos, late vendors, disappearing bridal party members and more. Most wedding coordinators also handle:

  • Distributing the wedding day timeline to all of your vendors.
  • Coordinating all of your vendors, including the photographer, florist and baker.
  • Conducting the wedding rehearsal.
  • Helping the bride and her wedding party get dressed and take photos.   
  • Checking floor plans, lighting levels, cake placement, menus, favors and more.
  • Collecting the wedding gifts and keeping personal items safe and accounted for.

Even if you don’t think you need a wedding coordinator, check with your venue. Some require that couples hire a day-of wedding coordinator for the day of the event. 

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