How much does a party planner cost?

Average cost in 20149: $530 See National


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The average cost for a party planner is $530. You are likely to spend between $255 and $1,105 total. Exact price may vary depending on your area and project details.

Updated May 1st, 2017

Next Step: Find out exactly how much your project will cost.

Party planners help coordinate children’s birthday parties, teen parties, corporate events, bachelorette parties, weddings, graduations, holiday events and much more. Professionals can help with themed parties or not, and they can plan for intimate affairs of under 25 people or large-scale productions with over 200 guests. Several factors affect the cost of hiring a party planner.

Hourly rate

Many party planning companies offer consulting services and small-scale party planning services on an hourly basis. This option is ideal for the DIY host who needs only a few final details sorted. A’Reve Event Production in Danville, California, charges $125 per hour for party planning consultation.

Percentages and location

Some party planners bill for their services based on a percentage of the total party budget. So as overall vendor costs go up, the cost for a party planner also goes up. Geographic location can also affect the cost of party planning because different regions have different prices for the same types of services. According to A’Reve Event Production, a BBQ service in Napa Valley, California, almost definitely costs more than a BBQ service in a small town in Iowa.

Complexity of party

The more elaborate the affair, the higher the cost for party planning services. When parties have a higher level of intricacy, party planners must supervise more vendors, including overseeing their contracts, schedules and day-of execution; clock more coordination hours, including communication with clients, delivering on timelines and navigating decor; and fine-tune more details overall. Finding a venue also adds another layer of complexity to party planning. Here are examples of three hypothetical parties and their related costs from A’Reve Event Production:

  • Princess-themed, high-end children’s party: ~ $2,000–$2,500 total budget

    • 20 (child) guests with 1–2 outside vendors

    • $300 for food

    • $300–$500 for entertainment

    • $500–$800 for unique decor, personalized gifts and specialized elements

    • $900 party planner fee to coordinate vendors, decor and vision including 12–15 hours of work
  • Western-themed party: ~ $23,400–$24,400 total budget

    • 150 (adult) guests with 5–10 outside vendors

    • $1,200 porta potties

    • $2,200 two bartenders, rental glassware, mobile bar and alcohol

    • $4,000 catering (BBQ, pig on a spit, all the details)

    • $4,000–$4,500 live band (can cost from two to five times more than a DJ)

    • $4,500–$5,000 dance floor, lighting, generators

    • $7,500 party planner fee to coordinate vendors, decor and vision—approximately 120 hours of work, including day-of coordination
  • Mad Men–themed birthday party: ~ $20,000 total budget

    • 15 percent to 20 percent party planning fee to source custom decor for a private event at the Frank Lloyd Wright Estate

    • 45 hours spent by A’Reve Event Production to shop for and source furniture and decor to match the party and venue theme

    • 65 hours more spent planning the event and day-of coordination, including setup and teardown

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Recent reviews

Rośe a special event co.

I hired Majestic Virtual Event planners for my daughter's 12th birthday party. There were approximately 100 children invited, and I had a budget of $1,500. Diane Lynn had great ideas for making the party memorable within our budget. She booked the photo booth, the cotton candy machine, and the balloon decor company/artists. She found a very reasonably priced venue near my house that I was completely unaware of. She purchased a lot of the materials that we needed for serving food and drinks. Her partner, Michelle, met me at the venue early in the week to discuss the layout of things and then she both set up and helped us clean up after the party. The party was a huge success. Diane's family recipe for punch was guest favorite, as well as all the stations of fun. She even found a company to create a balloon canopy with a disco ball for the dance floor for a reasonable price. Majestic Virtual Event Planners saved me time, money, and stress. I have no complaint about the party whatsoever. I would use them in the future and I would absolutely recommend them to my family and friends.

Tifane Creations

Tiffany worked with my family to plan a 6-th birthday celebration for my daughter. Tiffany was a pleasure to work with. She was enthusiastic, punctual, VERY organized, very caring about my daughter's vision for the party and our budgetary constraints (the total cost was within $50 of the budget we had set). The final outcome was amazing! My daughter and her friends were talking about the party for days --- as were our adult friends. She transformed my apartment into a fairlyland for a day! My kids don't want to have party anywhere else other than home, and I wouldn't want to host a major party without Tiffany's help, in the future.

Altogether Lovely Event Rentals & Decor

Amanda's team did an amazing job, everything turned out beautiful and better then I expected. Also Amanda provided me with great cost saving tips so keep it under budget. I strongly recommend going with them!!!