Weddings can take a long time to plan and execute. Big weddings and elegant small affairs alike can require keeping track of many details, including food, drink, entertainment, transportation, rehearsal dinners, photography, videography, equipment rentals, securing wedding and reception venues, and more. Wedding planners or coordinators can step in to help with a few of these details, all of them or simply with the wedding day. Most planners customize their pricing to fit the needs of each particular wedding, and numerous factors affect the final cost.
Type of support
Some couples would like to occasionally consult with a wedding coordinator but handle most of the details themselves. Others want help just on the day of the wedding. Still others want a full-service wedding coordinator to take care of every last detail. Each level of service will have a different price, and most wedding coordinators will customize their pricing for each job, depending on the specifics.
Type of wedding
Many wedding coordinators specialize in a certain style, such as laid-back affairs, traditional religious weddings or blow-the-doors-off extravaganzas. Couples who want a small, understated affair should probably not work with a coordinator who likes to put on blockbuster weddings—nor pay those rates, which tend to be higher. Look for a wedding coordinator who is certified by the The Association of Bridal Consultants.
Most wedding coordinators charge by the hour for consulting. In these situations, the coordinator meets with the couple to advice on the various aspects of the wedding but the couple actually carries out all the work. This is the least expensive option.
Day-of or full-service wedding coordinator
Some wedding coordinators are hired just to help the bride and groom execute their plans on the wedding day. Usually day-of coordinators charge a flat fee. The most expensive option is to hire a wedding planner to handle every last detail for the wedding. Many full-service wedding planners quote a flat rate based on the outcome of a comprehensive consultation. Some flat rates are for a specific number of hours, with additional hours charged at a per-hour rate. Other planners charge a percentage of the overall budget for the wedding or simply by the hour.
Many wedding coordinators customize pricing to meet each couple’s unique needs. Denean’s Party by Design of Catonsville, Maryland, bases pricing on the number of times a couple wants to meet with the planner, the number of vendors the planner will help secure, the complexity of the decor for the wedding, the number of guests and the distance the planning team needs to travel.
While many wedding coordinators offer customized pricing, others offer predetermined packages for a set price. For example, Magnolia Grove Weddings and Events of Wilson, North Carolina, offers the following packages, with additional time beyond the set package amount billed at $45 per hour:
50-hour Total Package: $2,750, including vendor coordination, wedding design assistance, budget and RSVP management, and day-of coordination, as well as one assistant on the day of the wedding
35-hour Partial Service Coordination: $1,600
25-hour Month of Coordination: $1,200
- 15-hour Day-of Coordination: $600
You can save money on individual vendors by going through a full-service wedding coordinator. These pros have well-established relationships with vendors and can likely secure preferential pricing. Go with a consultant if you are on a tight budget; their help can be invaluable even if they aren’t with you every step of the way.
Wedding coordinators hate being dream killers, but they can help give you a reality check, says Ty Ellih of Ty Ellih Weddings & Events of Atlanta.
Save time and heartbreak by setting your budget in advance.
- Wedding coordinators at Seek Monumental Heights of Auburn Hills, Michigan, recommend that before meeting with a planner, think through the following list of items: theme, color scheme, quantities needed for each item, budget, what's needed beyond what the venue provides, stipulations of the venue, and time allocated for setup and breakdown for vendors