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How much does an event decorator cost?

Average cost in 20149: $460 See National

$205

low cost

$460

avg cost

$1,035

high cost

The average cost for an event decorator is $460. You are likely to spend between $205 and $1,035 total. Exact price may vary depending on your area and project details.

Updated September 1st, 2017

Next Step: Find out exactly how much your project will cost.

Professional event decorators offer services for weddings, birthday parties, baby showers, anniversary parties, children’s parties, corporate events, fundraisers and more. Services include design consultation, event decor rental, decor setup, decor breakdown and decor disposal. Professional decorators can help with intimate affairs for only a few guests or for large festivals with hundreds of attendees. Frequently requested furniture, supplies and decorations include chairs, tables, tablecloths and linens, tableware, centerpieces, room or ceiling draping, lighting, umbrellas, outdoor heaters, foam machines, fog machines, and more. Some professional decorators can also help secure a venue. Many factors affect the cost of professional event decoration.

Number of guests

The larger the event, the higher the cost for professional event decoration. Event decorators often provide table centerpieces, special lighting, backdrops, ornamental touches, party gifts and equipment rentals. The higher the guest count, more of these items will be needed, making costs higher. According to Parties and Events NW in Vancouver, Washington, the average cost for wedding decor is approximately $2,000, but any large-scale event will have similar decor costs.

Custom items

Items made especially for an event, such as themed centerpieces, cost more than using items that decorators already have or can easily rent. Custom items cost more because they require skilled labor to make. In addition, customers pay for the materials needed as well as the decorator’s time spent shopping for them. Specialty items have a one-time use, so decorators cannot defray the cost over time by reusing them, so customers must absorb those costs.

Sample events

Event decoration costs vary widely depending on how much labor and time is required by the decorators, and how many items are custom made. Here are some example prices from Parties and Events NW for specific events:

  • Bat mitzvah: $580

    • 45 hanging lanterns (delivery, setup, breakdown, removal): $375

    • 12 pieces of glassware for candy bar, actual candy not included (delivery, setup, breakdown, removal): $95

    • Custom-made glitter signs: $25

    • Labor for setup and breakdown of items not provided by event decoration company: $85
  • Sample wedding 1: $2,120

    • Approximately 305 guests

      • Sequin reception backdrop measuring 9x20 feet (delivery, setup, breakdown, cleaning): $775

      • 305 chair sashes (delivery, tying into bow on each chair, removal, cleaning): $442

      • Ceremony backdrop measuring 9x10 feet (delivery, setup, breakdown, cleaning): $400

      • 305 cloth napkins (delivery, setup, breakdown, cleaning): $305

      • 33 table runners (delivery, setup, breakdown, cleaning): $198

      • Requires a $1,060 (or 50 percent) deposit)
  • Sample wedding 2: $1,773

    • Intimate wedding with luxe details

      • Cake and candy buffet package, including custom cloth backdrop with floral accents measuring 7x8 feet, six pieces of glassware for candy, glass cake stand, handmade labels for candy (delivery, setup, breakdown, removal): $425

      • Draped ceremony archway (delivery, setup, breakdown, removal): $345

      • 45 hanging paper lanterns with LED lights (delivery, setup, breakdown, removal): $375

      • Labor for setup and breakdown of items not provided by event decoration company: $245

      • 20 table runners (delivery, setup, breakdown, cleaning): $190

      • 95 gold plate chargers @ $1.25 each (delivery, setup, breakdown, cleaning): $118.75

      • Two buffet tablecloths (delivery, setup, breakdown, removal): $60

      • Sashes for bride and groom seats (delivery, setup, breakdown, cleaning): $15

        • Requires an $886 deposit.

Decor consultation

Event decorators often charge an hourly rate for consultation. For DIY party planners in need of minimal guidance, this strategy is most cost-effective. Party hosts get professional guidance on decoration and lower costs by sourcing, creating, setting up, breaking down, and disposing of or returning all the party decorations themselves. Parties and Events NW charges $60 per hour for on-site design and decoration consultation.

Location

Geographic location affects the cost of professional event decoration. Decoration supplies and rentals cost more in larger cities and more affluent areas such as California’s Napa Valley than in smaller towns or regions with a lower cost of living.

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Recent reviews

Oddities United Weddings & Events

I met with Adela to plan my birthday party, she was very friendly and presented a lot of ideas and options to help lower the cost for my event. I would highly recommend her to others.

Island Premiere Music & Events

We hired Anna Santos and Island Premiere Music and Events to decorate a banquet at our family reunion. Anna was extremely helpful with great ideas to make my theme "Denim and Diamonds" come to life. She captured the concept/idea perfectly with red carpet runway and life-size paparazzi cutouts and lights. Anna was always available when called and arrived on schedule. She has easy access to any and all equipment rentals, which made things very convenient. She also made beautiful centerpieces for my banquet tables. Overall, it was a huge success with lots of compliments on the decor. I'm very pleased with Anna and Island Premiere and would recommend them and have recommended them to friends and family.

Spectacular Events Galore

Spectacular Events Galore(Dionna) did event planning and event decoration(Princess-Cinderella theme) for my daughter's 1st Birthday. I would recommend Dionna in a heart beat. The event took place at Charlar Place in Holt, Mi with around 70 people. This was not an easy task to sat the least! Dionna took care of each and every thing for the event and was very detail in presenting her work. She was not the person who just comes on the event day to arrange things.She met us 4 times even before the event day to plan and arrange things for us. She welcomed all our inputs and suggested in very detail to make the event very successful. Her network around the town was amazing, which made us to order all our necessities through her with out going to another vendor. The cost of the services provided was so reasonable and the discounts with her vendors were not even comparable if we were in open market. She was there at the event all day, helping us to take care of our guests. She even served the cake for the guests and which was very sweet of her. No doubt that we had an excellent service from Dionna and the party would not be better with out Dionna. We enjoyed a lot. Thank you Dionna and Spectacular Events Galore for wonderful service.