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Find a day-of coordinator near Savannah, GA

Find a day-of coordinator near Savannah, GA

8 near you

Find a day-of coordinator near Savannah, GA

8 near you

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Top 8 Day-Of Coordinators near Savannah, GA

Day-of Coordination Services Cost Guide

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Q & A

Answers to commonly asked questions from the experts on Thumbtack.

What does a wedding event coordinator do?

Pulling off a large, complex wedding or an elegant, small affair requires juggling myriad details, including the officiant, food, drink, wedding cake, entertainment, transportation, rehearsal dinner, photography, equipment rentals, venue reservations and more. A wedding event coordinator can help you keep track of these details, overseeing the planning process and managing everything on the day of your wedding. Each wedding coordinator (and wedding) is different, but in general you can expect an event coordinator to:

  • Help you devise a realistic wedding budget and hold your vendors to it.
  • Map out a master plan that includes all of the details including ceremony music, favors, the guest book and more.
  • Suggest ceremony and reception locations that fit your wedding size, budget and vision.   
  • Suggest florists, photographers, bands, caterers and other vendors that fit your budget.
  • Negotiate vendor contracts for the best deals.
  • Create a timeline for the day of the wedding that includes each vendor and member of your wedding party.
  • Mail invitations and track RSVPs.
  • Answer questions about wedding etiquette and current wedding trends.
  • Manage the wedding day from supervising vendors and setup to handling last-minute emergencies.

How much do day-of wedding coordinators cost?

A day-of wedding coordinator makes sure that every detail of your wedding day goes off without a hitch, and deals quickly and quietly with any last-minute emergencies. For many brides, the day-of wedding coordinator is their best investment! The average national cost for a wedding coordinator is $800 to $1,000. Although full-service wedding coordinators often charge a percentage of the total wedding budget, most day-of coordinators charge a flat fee plus an additional hourly fee if the day runs long. For example, a 15-hour day-of coordination costs an average of $600, plus an additional $45 per hour if the coordinator works more than the planned 15 hours. Another option is to hire a coordinator to manage the last-minute details leading up to the event; for example, 25 hours of month-of coordination costs an average of $1,200. Several factors affect the cost of day-of coordination, including the region, the planner’s experience, and the specifics of the wedding. If the ceremony and reception are in two different locations, expect to pay more than if they’re in the same place. Also, extra details, such as managing food trucks or setting up snacks in addition to the meal, will increase the cost.

What should you ask a wedding coordinator?

When you hire a wedding coordinator, you want to make sure he or she gets you and can execute perfectly your vision of your dream wedding. To find the very best fit, it’s important to ask these five questions:

  • Are you available on my wedding date? If the coordinator isn’t available on your big day, there’s no reason to continue the interview — unless you’re willing to shift your date to accommodate their schedule.
  • What’s average cost of most of your weddings? If the coordinator’s usual wedding is outside your range, they might not be the right coordinator for you. Ask whether the coordinator requires a minimum wedding budget. In general, the wedding coordinator’s fee should be about 15 percent of your budget.
  • What is your speciality? Some coordinators specialize in day-of coordination, some create the overall vision, and others act as a producer. Make sure your wedding coordinator provides the type of services that will most help you create the event you have in mind, such as selecting vendors and handling their contracts, or managing the guest list and invitations.
  • What are your ideas for fulfilling our wedding vision? After you describe your dream wedding — rustic or sophisticated, traditional or funky — the wedding coordinator should be able to suggest appropriate venues, menus, decorations, etc..

Do you have a portfolio? Ask to see photos of their favorite weddings, especially if they’ve managed any that are similar to what you have in mind. This will help you see if you like their style and if their ideas seem fresh and creative.

Do I need a wedding day coordinator?

Even if you’ve handled every detail of planning your wedding, you might appreciate having a day-of wedding coordinator in your corner. Usually, the coordinator meets with you a few weeks before your wedding to put together a detailed timeline of everything that needs to happen on your wedding day. Then, on the big day, the coordinator makes sure everything goes according to plan — and handles any emergencies that pop up, such as party crashers, missing tuxedos, late vendors, disappearing bridal party members and more. Most wedding coordinators also handle:

  • Distributing the wedding day timeline to all of your vendors.
  • Coordinating all of your vendors, including the photographer, florist and baker.
  • Conducting the wedding rehearsal.
  • Helping the bride and her wedding party get dressed and take photos.   
  • Checking floor plans, lighting levels, cake placement, menus, favors and more.
  • Collecting the wedding gifts and keeping personal items safe and accounted for.

Even if you don’t think you need a wedding coordinator, check with your venue. Some require that couples hire a day-of wedding coordinator for the day of the event. 

Reviews for Savannah day-of coordinators
Alex H.
No amount of words could ever describe how GRATEFUL I am for Ne'Keda and the services she provided for my wedding this past weekend. I say services because I hired her to be my wedding coordinator but she is SO much more than that. She has felt like family from the minute I met her and reached out to her about my cancelled wedding fiasco due to covid...and then fast forward to another venue/location cancellation and lots of hiccups and she got me through all of it while keeping me organized and focused on what matters and also juggling everything everything else! She truly is superwoman and thanks to her I had the most special and intimate day with my family and didn't have to worry about a single thing. I got to just soak up every moment and she handled everything and also went above and beyond and continued to do things I never would even ask or expect her to do! I don't know how she is human and I'm 100% sure that my wedding day would have been an unorganized mess without her! You never realize how much goes into a wedding and actually executing everything smoothly the weekend of (even a small one) until it actually happens. I have been raving about Ne'Keda from the moment I met her and will never stop! I have so many friends and family members who said the same thing and actually already have a friend who is planning to reach out to her once she starts planning her wedding as well! She not only has the skills, personality and experience to make your wedding planning and wedding day go much smoother, but she is also just a cool person who is sweet as can be while also keeping everyone in line on and on schedule. She is seriously perfect and somehow manages to be everywhere once while also being the most caring/helpful person ever and I hope I get to actually hangout with her again someday (when i'm not distracted or blacking out on emotions) and spend more time with her because she's amazing and positively influences everyone she encounters!
The Wedding CoordinatorThe Wedding Coordinator
Thumbtack Customer
My husband and I decided to hire Carrie about a month before our wedding. We hired her to coordinate and decorate our venue for the reception. We were doing a destination wedding in Savannah and live about 8 hours away. We were a bit nervous because she didn’t have a single review but she sounded very nice and meticulous so we decided to give her a try. This was the worst decision. She left a bad taste in my mouth from the moment she asked for payment and continued to get bitterer. My experience with her was stressful and unpleasant. Carrie asks for full payment upfront. This is to include her services and any additional items needed for the venue like linens, decorations, and any other requests. I had expressed hesitation on paying for items up front because what if I changed my mind on some items (I was ok with paying for coordination services upfront. This seems to be common practice). Carrie assured me that could all be adjusted and not to worry. That was a lie. What she meant was that could be changed only if changes meant more money because she was clearly not giving me my money back. She charged me for 50 guests when I said that maximum would be 30 (Our final count was 20). I confronted her about this and her response was she could change it to 40. Really?! I paid for thank you cards which I wound up doing myself and did not receive money back for those items that I never received. On top of that she tried to pass on the PayPal convenience fee onto me. This fee was included in the proposal without even asking how we were going to pay and she over charged the fee by calculating it incorrectly. She ‘waived’ the PayPal convenience fee after I said something. That fee is for processing credit cards, we paid through our bank account. And my personal feeling is there is a cost of doing business and accepting credit cards is one of them. We made payment and did not hear from her until I sent an email, 5 days later, confirming the venue. Another 5 days pass with no communication from Carrie and I again email her to discuss final details because they were due to the venue that week. I felt like she wasn’t devoting much time to me because it seemed like I was the one who had to keep reaching out. One week before our wedding, I received notification from the venue that they have not heard from Carrie. The venue was supposed to have received final details from her 4 days prior and nothing. I thought maybe I was overreacting because she had not replied to most of my emails and when she did finally respond she didn’t answer my questions. I was livid. One week before my wedding I should have been excited and ready to walk down the aisle but instead I was incredibly stressed and very unhappy. She made the experience of planning my wedding a nightmare. Lastly, she destroyed a mint condition antique book I had and somehow all of our gifts had ‘mistakenly’ gone home with her instead of given to us. Yes we did receive them back after we contacted her of course because she certainly didn’t let us know she had some of our items. We will never know if we have all of our gifts. My advice is to go with your gut instinct and go with someone who clearly understands your style. Ask how many weddings they have done. Go by pictures of events they have done. Also ratings are helpful, if there aren’t any, there may be a damn good reason for that. I would not recommend Carrie for any services. She robbed us of our money.
Carrie J EventsCarrie J Events
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