Rochester, NY67 Event Planners near you

Where do you need the event planner?

Answer a few questions

Tell us what you need so we can bring you the right pros.

Get quotes

Receive quotes from pros who meet your needs.

Hire the right pro

Compare quotes, message pros, and hire when ready.

Rochester Event Planners

Browse these event planners with great ratings from Thumbtack customers in Rochester.

The Exotic Kitchen
4.7
from 29 reviews
  • 13 years in business
  • 47 hires on Thumbtack
Tricia W.
Verified review

Even though we decided to cater our event ourselves, Lesley was amazing to work with!

  • 6 years in business
  • 27 hires on Thumbtack
Andrea Q.
Verified review

We worked with Chef Michael for a post-wedding party. He and his team did an outstanding job. He was very easy to work with, assisted us with the necessary equipment rentals, and brought servers and a bartender. The food was terrific. We received many compliments about the food and the service. We would definitely hire Souperb Catering for a future event.

Chef's Catering
5.0
from 11 reviews
  • 7 years in business
  • 3 hires on Thumbtack
Chrissy E.
Verified review

Great service ! Mike was helpful and accommodating. Everyone enjoyed the food. I would refer or hire him for another event !

Top Pro
Stardust Events
4.6
from 12 reviews
  • 2 years in business
  • 12 hires on Thumbtack
  • Top Pro on Thumbtack
Holly C.
Verified review

MaryAnna is a "get to it" event planner with excellent follow up! She is pro active and responsive!

Bradley James Designs
5.0
from 8 reviews
  • 19 years in business
  • 12 hires on Thumbtack
Anne T.
Verified review

Brad's vision is unsurpassed. Whether a dinner for 10 or an event for 200, he pulls it off with class and beautiful arrangements and decor. I don't know how he does it! Fabulous. Highly recommend Bradley.

Orange Owl Events
5.0
from 3 reviews
  • 2 hires on Thumbtack
Peggy A.
Verified review

Jen is an amazing event planner! Jen planned an entire 300 person event in Boston for my company based out of Rochester. There were so many logistics involved- speakers, airfare, hotel setup/breakdown, shipping items, sponsors, cocktail hours, food, breakout sessions, and the list goes on... She handled everything with her team professionally and smoothly... and of course within budget which is important. Honestly, you could not ask for a better planner in ANY event. I have also seen her plan beautiful weddings! Her detail is one you will not find with anyone else. She has tons of ideas and lots of experience. I would highly recommend Jen in any situation if you need help planning anything!

Happily Ever Events
5.0
from 1 review
  • 2 years in business
Lesle H.
Verified review

Amber was the Wedding Planner for a wedding at Hidden Valley Animal Lodge last fall, and she contacted me to provide the flowers for the bridal party as well as the reception. She provided a good overall background for the event, represented the bride's desires very well, and was very efficient in her communications and efforts. She is pro-active, pleasant to work with, and asked questions about my services that typically fall thru the cracks when planning for a big event. I had complete confidence that she was representing the bride completely and faithfully, and that when I arrived with the flowers the bride would not be surprised or disappointed. She will be an asset to any engaged couple, and you'll really enjoy your experience with her!!

About

We are cheese stylists! Little Bleu provides the highest-quality artisan cheese, charcuterie, fruit, crackers, preserves, and more for your special events, whether you are entertaining a small group of four or hosting 200. We offer private in-home events or work with your wedding or party planner to provide cheese catering at your selected venue. We source our unique products from the Finger Lakes region and beyond. Wine pairing suggestions are available too. We love being a part of someone's special day, event, or celebration. We love suggesting and are proud to provide the highest-quality, most-unique cheeses and food companions; everyone loves cheese!

About

I am a party and wedding planner extraordinaire! I enjoy making your special day worry free and fun for you. Come and enjoy your party or wedding, and leave the details to me.

About

SPOON Events Team will travel throughout the US and internationally. There are no limits in terms of distance or event size we can handle. With over 30 years of combined experience handling corporate events, and directly connected to the tradeshow and exhibit world, our portfolio of clients includes a variety of Fortune 500 corporations with successful partnerships throughout the US and around the world. We specialize in the following event management services: -Destination/Hotel/Venue Site Selection, Site Visits and Proposals -Entertainment, Theme and Decor, Outings & Activities, Offsite Events -Management of Registration and Communications -Coordination of Graphics - Design and Production -Stage Design, Lighting, Sound & Audio/Visual -Transportation & Logistics -Contract Negotiation, Budgeting Assistance -Onsite Event Management and Support SPOON Events engages audiences and eases the planning workload with global, beginning-to-end event management and ala carte services designed with meeting and event professionals in mind. Our professional staff organizes each and every event, or event element – from pre-event site selection through to post-event reporting – with creativity, integrity and incredible attention to detail. We pride ourselves on dedicated personalized service and enjoy getting to know our clients, their story and goals for each event and enjoy every stage of bringing that vision to life for them, from planning to onsite support and execution. Our fun, passionate, creative and professional team loves helping our clients save time and money, while offering new and exciting solutions and ideas to make each event unique, memorable and provide a maximum impact.

About

It is awesome, you will love it, it is the best. Really. I love it, it is awesome, I love it, it is the best. Really.

About

I provide event planning services for weddings, funerals, birthdays, weddings and parties.

About

We customize party decor to fit your unique day and we deliver great customer service. We also offer candy bar and treat setup. Elegant Creations enjoy making memories with our customers and relationships that continue past one business evenst to always being the people called to celebrate those important life moments.

About

I have been doing this for more than 25 years. We are extremely well versed in many areas of catering, full-service event planning (private, corporate, weddings, events, etc.), and what we strive for is to make every event unique and different and having our customers walk away feeling and knowing that this was the best event ever!

About

The creativity in developing a program that presents our clients brand at the highest level available.

About

Birch & Bee is a local Design & Event Planning business located in Rochester, NY. We specialize in event planning services for private & corporate needs. The best part about event planning is the variety in events we plan, from corporate to a child's 1st birthday party! Its great to come up with new ideas and concepts to really make a statement with party-goers.

About

She's the photographer and event planner. He's the DJ. Combining these services under one roof saves you time and money. Why shop around when we can take care of all your event needs at once? We have access to the best flower shops, off-the-chart venues, and even the magical power to match your tablecloths with your bridesmaids' dresses! We offer weddings starting as low as $725. Don't forget that we do portrait and family photography as well. Packages start as low as $85. Contact us for special single-service pricing or a custom bundle package.

About

We provide experienced and quality event planning services. We also offer booking services to get you the right DJ, videographer, band or performer for your special event. Contact us now to receive our special competitive rates.

About

We are a full-service hospitality staffing firm, providing professional and insured servers, bartenders, event planners, bussers, etc. for your special event needs. We are able to assist with venue referrals, decor, rental companies, entertainment, caterers, and transportation. We have a network of professionals to depend upon, making your event stress free for you!

  • 1 year in business
About

I am beginning a career in design and event planning. I know that my experience, resources and ability to perform will bring you great events and designed spaces.

About

We enjoy knowing we add that extra little something to make your event special and your guests say wow! Being a part of someone's moment.

Q & A

Answers to commonly asked questions from the experts on Thumbtack.

What does a wedding event coordinator do?

Pulling off a large, complex wedding or an elegant, small affair requires juggling myriad details, including the officiant, food, drink, wedding cake, entertainment, transportation, rehearsal dinner, photography, equipment rentals, venue reservations and more. A wedding event coordinator can help you keep track of these details, overseeing the planning process and managing everything on the day of your wedding. Each wedding coordinator (and wedding) is different, but in general you can expect an event coordinator to:

  • Help you devise a realistic wedding budget and hold your vendors to it.
  • Map out a master plan that includes all of the details including ceremony music, favors, the guest book and more.
  • Suggest ceremony and reception locations that fit your wedding size, budget and vision.   
  • Suggest florists, photographers, bands, caterers and other vendors that fit your budget.
  • Negotiate vendor contracts for the best deals.
  • Create a timeline for the day of the wedding that includes each vendor and member of your wedding party.
  • Mail invitations and track RSVPs.
  • Answer questions about wedding etiquette and current wedding trends.
  • Manage the wedding day from supervising vendors and setup to handling last-minute emergencies.

Do I need a wedding day coordinator?

Even if you’ve handled every detail of planning your wedding, you might appreciate having a day-of wedding coordinator in your corner. Usually, the coordinator meets with you a few weeks before your wedding to put together a detailed timeline of everything that needs to happen on your wedding day. Then, on the big day, the coordinator makes sure everything goes according to plan — and handles any emergencies that pop up, such as party crashers, missing tuxedos, late vendors, disappearing bridal party members and more. Most wedding coordinators also handle:

  • Distributing the wedding day timeline to all of your vendors.
  • Coordinating all of your vendors, including the photographer, florist and baker.
  • Conducting the wedding rehearsal.
  • Helping the bride and her wedding party get dressed and take photos.   
  • Checking floor plans, lighting levels, cake placement, menus, favors and more.
  • Collecting the wedding gifts and keeping personal items safe and accounted for.

Even if you don’t think you need a wedding coordinator, check with your venue. Some require that couples hire a day-of wedding coordinator for the day of the event. 

How much do day-of wedding coordinators cost?

A day-of wedding coordinator makes sure that every detail of your wedding day goes off without a hitch, and deals quickly and quietly with any last-minute emergencies. For many brides, the day-of wedding coordinator is their best investment! The average national cost for a wedding coordinator is $800 to $1,000. Although full-service wedding coordinators often charge a percentage of the total wedding budget, most day-of coordinators charge a flat fee plus an additional hourly fee if the day runs long. For example, a 15-hour day-of coordination costs an average of $600, plus an additional $45 per hour if the coordinator works more than the planned 15 hours. Another option is to hire a coordinator to manage the last-minute details leading up to the event; for example, 25 hours of month-of coordination costs an average of $1,200. Several factors affect the cost of day-of coordination, including the region, the planner’s experience, and the specifics of the wedding. If the ceremony and reception are in two different locations, expect to pay more than if they’re in the same place. Also, extra details, such as managing food trucks or setting up snacks in addition to the meal, will increase the cost.

What should you ask a wedding coordinator?

When you hire a wedding coordinator, you want to make sure he or she gets you and can execute perfectly your vision of your dream wedding. To find the very best fit, it’s important to ask these five questions:

  • Are you available on my wedding date? If the coordinator isn’t available on your big day, there’s no reason to continue the interview — unless you’re willing to shift your date to accommodate their schedule.
  • What’s average cost of most of your weddings? If the coordinator’s usual wedding is outside your range, they might not be the right coordinator for you. Ask whether the coordinator requires a minimum wedding budget. In general, the wedding coordinator’s fee should be about 15 percent of your budget.
  • What is your speciality? Some coordinators specialize in day-of coordination, some create the overall vision, and others act as a producer. Make sure your wedding coordinator provides the type of services that will most help you create the event you have in mind, such as selecting vendors and handling their contracts, or managing the guest list and invitations.
  • What are your ideas for fulfilling our wedding vision? After you describe your dream wedding — rustic or sophisticated, traditional or funky — the wedding coordinator should be able to suggest appropriate venues, menus, decorations, etc..

Do you have a portfolio? Ask to see photos of their favorite weddings, especially if they’ve managed any that are similar to what you have in mind. This will help you see if you like their style and if their ideas seem fresh and creative.

Hire skilled professionals for absolutely everything.