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Butler Day-Of Coordinators

Browse these day-of coordination services with great ratings from Thumbtack customers in Butler.

  • 27 years in business
  • 103 hires on Thumbtack
Gina B.
Verified review

Laurel did the flowers for my wedding and she was great! I actually was a pretty laid back bride (I think) and looking back, I think that actually is harder on your vendors! Laurel knew to keep digging and asked all the right questions to get me flowers that looked beautiful. My original thought was here are some pictures, go ahead! Lol. She stayed at the venue once she delivered the flowers to help and make sure everything looked perfect. I was also coming in from out of town, so having someone who kept great contact and was very responsive was key! Thanks again!

RG Event Staffing
from 32 reviews
  • 19 years in business
  • 54 hires on Thumbtack
Chrissy L.
Verified review

I had 4 staff members (2 bartenders and 2 wait staff) for my wedding on 8/18 and they were phenomenal! We created a day-of itinerary for them, but they went above and beyond throughout the day. I always saw them working and being very pleasant with all of our guests. Our tables were always clean, and the drinks were perfect. We gave them a long list of to-dos, which included setting up our wedding cake and cupcake display even, and they did it perfectly and with minimal guidance. At one point, I even remember standing in our loft while guests were doing a line dance and I noticed a cupcake tier was wobbling like crazy. Before I could do anything about it, I immediately noticed that one of the staff members moved it around and redistributed the weight so that it was sturdy. Great services, would highly, highly recommend!

  • 8 years in business
  • 15 hires on Thumbtack
Louis J. J.
Verified review

Chef Jacob had amazing attention to detail! I had a suprise Valentines Day dinnwr for my wife planned through Chef Jacob. Not only did he created an aweosme menu but he can to our house and cooked everything fresh. GO TO HIM FOR YOUR SERVICES! You won't be disappointed. Thank you Chef!

Angels Floral & Gifts, Inc.
from 10 reviews
  • 2 years in business
  • 1 hire on Thumbtack
Lisa S.
Verified review

Heidi goes above and beyond on each order. The personal care and attention she gives to every order goes unmatched by any floral service in the area! Her arrangements are personalized, creative and beautiful!

  • 5 years in business
  • 12 hires on Thumbtack
Anastasia H.
Verified review

Clinton and his crew were amazing to work with. From day one when we met with Clinton for a tasting, throughout the planning of the event via phone and email, to execution at the wedding, everything was amazing. Clinton really had our best interest at heart while providing amazing food for our guests. He listened to our ideas, took the time to get to know us and our visions for the wedding. He had great suggestions that matched our vision and we loved everything he planned for us. I would hire Clinton and SBC catering again for any event that I plan!

Hali D.
Verified review

I worked closely with Kathy over the years when she worked with Levy & I for the Pirates in coordinating all of our needs for our events. Every interaction was done with complete professionalism and with perfection. I would highly recommend Kathy to anyone!

Red Punch Design
from 7 reviews
  • 6 years in business
  • 5 hires on Thumbtack
Verified review

I could not be happier that I choose Red Punch Design for my wedding on 05/20/2017. They were a joy to work with throughout the entire process. Their communication is amazing they are all about making your day as special as possible they go above and beyond. My flowers/decor was perfect I could not be happier with the job they did. I would not hesitate to hire them again it was such a great experience!!

ABK Productions
from 7 reviews
  • 33 years in business
  • 1 hire on Thumbtack
Ashlee S.
Verified review

Wedding DJ services.. Alan has been amazing from the second I contacted him. Our wedding is not until August but he has been very on top of things and been very open with me on every detail on what services he can provide. He seems so organized that it really takes some stress away from the planning process! We are really looking forward to working with him more as the time gets closer!

Asara Cosmetics
from 5 reviews
  • 10 years in business
Lissa J.
Verified review

NPC and IFBB Competitors - Melissa knows what we need! She can match the tanning product; she will show up at your hotel or the venue, and she will have you ready for stage! I booked for hair and makeup and was very pleased with her work! She also was great about communicating with me before the event (taking my photos, asking about the color of my suit, etc). I had never met her before and was was competing out of state . . . if I compete in Pittsburgh in the future, I will book her again.

Sarah Casile Photography
from 5 reviews
  • 16 hires on Thumbtack
Lisa H.
Verified review

I reached out to Sarah for a newborn photography session for my 2nd daughter. She far exceeded all of our expectations. She was so patient and amazing with my 2 girls and had so many great ideas for photos. I didn't feel rushed; in fact, I felt like we were Sarah's priority for the day. She really made us feel special and now we have beautiful pictures to prove it. We will always remember these special moments thanks to Sarah and her talent.

  • 3 years in business
  • 8 hires on Thumbtack
Christina C.
Verified review

Heather she was outstanding with helping me plan my wedding so I have can have a special day. She was definitely very helpful and I would recommend her.

  • 13 years in business
  • 6 hires on Thumbtack
Alex H.
Verified review

Christine was our wedding planner and proved to be an invaluable resource to us. Her knowledge, connections, and attention to detail are unparalleled. Definitely the best decision we made for our big day.

HLC Consulting
from 2 reviews
  • 15 years in business
Ashley E.
Verified review

One of the best decisions we made for our wedding was to have Con be our officiant. He went above and beyond to make our day special and one of a kind. He prepared us with great tools for a successful marriage through pre marital counseling as well. He brought love, compassion, wisdom and heart to our wedding ceremony. We couldn’t have been more thrilled with everything!!!!

MJs Event Planning, LLC.
from 2 reviews
  • 1 year in business
  • 3 hires on Thumbtack
Josie H.
Verified review

MJs Event Planning is definitely a company you want to hire for all if you Events and parties! You are able to contribute your opinions and wants for your Event but don't have the stress and anxiety of rushing to get things done! I will definitely be using MJs for all my future parties and tell my friends to try them also! Thanks again MJs!

Happy Couple Weddings
from 2 reviews
  • 9 years in business
  • 2 hires on Thumbtack
Natalie R.
Verified review

Christa seriously helped keep my fiance and I sane during our 4 month engagement. We had a very short period of time to get everything together before we were moving out of state and she helped with everything from vendor recommendations (which were picked to perfection when it came to meeting our budget) to taking care of all of the set up and tear down. She always was able to fix things when they weren't going our way and the day of the event went sooo smoothly. It was a blur to us but we had quite a few guests tell us it was the best wedding they've ever been to which was a huge complement! We highly recommend her and she is incredibly well priced even though her help is seriously invaluable. Thank you!

from 2 reviews
  • 2 years in business
  • 1 hire on Thumbtack
Sarah G.
Verified review

She did an outstanding job at my wedding reception! Everything ran smoothly. She helped out with other task even though it was not her job! All of your help was greatly appreciated I would definitely hire her again!!! Thank you Hannah for making my day special!!!

Endearing Events
from 1 review
    Anne Y.
    Verified review

    Working with Endearing Events was everything I envisioned and more. The professionalism, guidance, and Planning was perfect for our day. Thank you.

    Oh Joyful Day
    from 1 review
      Tyler K.
      Verified review

      Oh joyful day made our day so great! :) she did multiple signs and decorations to help make our day so incredible! She was helpful with suggestions and her peices were done in plenty of time for the wedding! Trust me, you won't regret the decision to have her be a part of your wedding in any capacity.

      Events by Jenny!
      from 1 review
      • 3 years in business
      Kevin G.
      Verified review

      On September 29, 2015, Jennifer Johns, owner and operator of Events by Jenny was the coordinator for our outdoor farm wedding in Somerset County Pennsylvania. Jennifer had previously communicated and met with us to assist us on our big day. She offered very many helpful tips, was punctual, very friendly, accommodating, and most of all patient. Jennifer’s attention to detail was meticulous and was able to transform our ideas and bring them to life the day of the wedding. Jenny arrived at the venue at approximately 10:30 a.m. and began to set up the tables for guests, food, deserts, bar, and gifts. She arranged our tables and decoration more elegantly than we were able to imagine and describe. Throughout the event, she kept us on track and on time, she was able to assist us with all of our needs from drinks, to food, and elderly guests special needs. Some of the most valuable help was intercepting questions, giving direction, and guidance to other vendors and the property owners. Jennifer was extremely diligent and I was amazed with the amount of items she was able to handle at one time while keeping everything beautiful and progressing flawlessly. She even assisted in helping the caterers clean up as the event was transitioning from dinner to the party. Jenny was the best money we spent on our wedding day and looking back, I am not sure it would have turned out as magical as it was without her. Jennifer was a true professional in every aspect, and was very knowledgeable and helpful. Her experience with large events is priceless when it comes to the day of the event and she was pivotal in our and guests experience. Thank you Jennifer!!!!! Olivia & Kevin Glatz


      Ashley is a certified meeting planner and certified wedding specialist with 10 years of corporate and social event experience.


      I am a Pittsburgh-based event coordinator specializing in day-of-event setup, teardown, and general coordination. I am a recent college graduate looking to jump-start my career in the events industry. I would love to hear your story and to assist you in making your big day all that you have dreamed of (and stress-free). Please contact me for more information!

      Q & A

      Answers to commonly asked questions from the experts on Thumbtack.

      What does a wedding event coordinator do?

      Pulling off a large, complex wedding or an elegant, small affair requires juggling myriad details, including the officiant, food, drink, wedding cake, entertainment, transportation, rehearsal dinner, photography, equipment rentals, venue reservations and more. A wedding event coordinator can help you keep track of these details, overseeing the planning process and managing everything on the day of your wedding. Each wedding coordinator (and wedding) is different, but in general you can expect an event coordinator to:

      • Help you devise a realistic wedding budget and hold your vendors to it.
      • Map out a master plan that includes all of the details including ceremony music, favors, the guest book and more.
      • Suggest ceremony and reception locations that fit your wedding size, budget and vision.   
      • Suggest florists, photographers, bands, caterers and other vendors that fit your budget.
      • Negotiate vendor contracts for the best deals.
      • Create a timeline for the day of the wedding that includes each vendor and member of your wedding party.
      • Mail invitations and track RSVPs.
      • Answer questions about wedding etiquette and current wedding trends.
      • Manage the wedding day from supervising vendors and setup to handling last-minute emergencies.

      What is a wedding planner?

      A wedding planner is a professional service provider whose job it is to organize and execute all the details of a couple’s wedding. A wedding planner can be contracted at any stage in the wedding planning process to help to any degree the couple is willing to pay for. Wedding planning is similar to event planning in that a planning team handles the coordination of multiple wedding elements including catering, venue, guests, entertainment, decor, transportation and more. Anyone who has ever been involved in a wedding can confirm that wedding planning is hard work. Experience brings wisdom when it comes to avoiding or resolving day-of challenges. There is no legal regulatory body that oversees or certifies wedding planning as an industry. Anyone who chooses can call themselves a wedding planner. When looking for a wedding planner, be sure to read reviews, and make smart hiring decisions by asking about licenses and insurance.

      Do I need a wedding day coordinator?

      Even if you’ve handled every detail of planning your wedding, you might appreciate having a day-of wedding coordinator in your corner. Usually, the coordinator meets with you a few weeks before your wedding to put together a detailed timeline of everything that needs to happen on your wedding day. Then, on the big day, the coordinator makes sure everything goes according to plan — and handles any emergencies that pop up, such as party crashers, missing tuxedos, late vendors, disappearing bridal party members and more. Most wedding coordinators also handle:

      • Distributing the wedding day timeline to all of your vendors.
      • Coordinating all of your vendors, including the photographer, florist and baker.
      • Conducting the wedding rehearsal.
      • Helping the bride and her wedding party get dressed and take photos.   
      • Checking floor plans, lighting levels, cake placement, menus, favors and more.
      • Collecting the wedding gifts and keeping personal items safe and accounted for.

      Even if you don’t think you need a wedding coordinator, check with your venue. Some require that couples hire a day-of wedding coordinator for the day of the event. 

      How much does it cost for a wedding planner?

      Wedding planning is a full-time job — unless you hire a professional to handle the hard work for you. The cost for a wedding planner will depend on the level of service you desire. The least expensive wedding planner option is day-of coordination, then partial service, then full-service.  

      The national average cost for wedding planning is between $990 and $1,300. Costs are greatly affected by region, with rural or smaller-town wedding planners often far more affordable than planners in higher-cost cities. Here are some examples of the various levels of wedding planning and their potential average costs:

      • Day-of-wedding coordination: $800-$1,700. Day-of services can include the planner finalizing all details, creating a timeline, confirming vendors and overseeing all setup, day-of activities, and cleanup. The couple does all the front-end planning and contracts all the vendors. Time commitment could be about 15-25 hours, depending on pricing.
      • Partial service: $1,500-$3,800. Here the planner works with the couple from the beginning, helping contract vendors, creating a timeline, and overseeing all details of day-of execution. Time commitment could be about 30-60 hours, depending on package and pricing.
      • Full service: $3,500-$8,000 or more. Here the professional handles all wedding and planning details including working on design, securing rentals, getting the venue and vendors, and handling complete execution of the event. Time commitment could be 50-150 hours or more, depending on package and pricing.
      • Consulting: $50-$150 per hour for design, vendor, reception and other wedding planning consultation.

      How much do day-of wedding coordinators cost?

      A day-of wedding coordinator makes sure that every detail of your wedding day goes off without a hitch, and deals quickly and quietly with any last-minute emergencies. For many brides, the day-of wedding coordinator is their best investment! The average national cost for a wedding coordinator is $800 to $1,000. Although full-service wedding coordinators often charge a percentage of the total wedding budget, most day-of coordinators charge a flat fee plus an additional hourly fee if the day runs long. For example, a 15-hour day-of coordination costs an average of $600, plus an additional $45 per hour if the coordinator works more than the planned 15 hours. Another option is to hire a coordinator to manage the last-minute details leading up to the event; for example, 25 hours of month-of coordination costs an average of $1,200. Several factors affect the cost of day-of coordination, including the region, the planner’s experience, and the specifics of the wedding. If the ceremony and reception are in two different locations, expect to pay more than if they’re in the same place. Also, extra details, such as managing food trucks or setting up snacks in addition to the meal, will increase the cost.

      Hire skilled professionals for absolutely everything.