Your guide to event videography

We've helped many customers hire event videographers in the past year.

Planning checklist

Prepare for success by getting started now.
3 months ahead: Start planning details
  • Watch event videos on the Internet to get an idea of the style that you desire.
  • Choose a style that suits your event to narrow your videographer search.
  • Determine your budget for the videographer’s services. Remember to include a tip, typically at least 15 percent.
  • Create a list of important moments that must be captured. Be ready to share this list with each videographer.
10 weeks ahead: Meet and interview
  • Make appointments with several videographers whose work interests you. Use these appointments to view samples.
  • Decide how the videographer will be dressed and how they will interact with guests.
  • Determine how the video will be delivered. A hosted YouTube channel makes videos easy to share, while a DVD is simple to store.
  • Ask if the video can be edited to include still photos.
2 months ahead: Make your selection
  • Select a video style and be sure that the videographer understands your desires.
  • Make sure the videographer’s editing capabilities match your vision.
  • Book the videographer as early as possible. A good videographer’s schedule fills quickly.
  • Work with the videographer to choose the music for your video. Determine if you wish to use captions or flair in the edited video.
1 month ahead: Review the plan
  • Make time to walk through the event space with the videographer prior to the event.
  • Determine where cameras will be placed and how many staff members will be present during the event.

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