Your guide to wedding coordinators

We've helped many customers hire a wedding coordinator in the past year.

Planning checklist

Prepare for success by getting started now.
Up to 1 year before: Begin hiring
  • Start by doing some research. Check out online reviews of local wedding coordinators and look for photos of past weddings.
  • Ensure you have a budget. Before you can even start to interview wedding coordinators, you need to know how much you can spend.
8–10 months before: Interview and hire
  • Begin making phone calls. Get in touch with the coordinators you like and give them a general idea of what you are looking for, your budget, and the date of your wedding.
  • Put together some other information for your interview. Find pictures of weddings you like, along with details like color schemes and decorations. This gives the wedding coordinator an idea of what you want.
  • Go to the interview and get to know the wedding coordinator. Find out if you feel comfortable working with the person and ask any questions about concerns you may have. Ask about education and training as well.
8 months before: Finalize your contract
  • Once you have chosen your wedding coordinator, sign a contract and make a deposit.
6–8 months ahead: Start planning
  • Begin working with your coordinator to start booking everything from your venue to your musical entertainment if you haven't firmed up these choices already.
  • Start putting together a binder with your coordinator that includes relevant contact and wedding-design information for your event.
  • Have your coordinator send save-the-date cards.
4–6 months ahead: Make choices
  • Now is the time to have your coordinator book your cake designer.
  • At this point, your coordinator should also be hiring transportation to the venue for your wedding party.
2 months ahead: Keep booking
  • No later than two months ahead, your coordinator should send out wedding invitations and help you book your hair and makeup stylists.
1 month ahead: Make adjustments
  • If you need to make any last-minute changes with vendors, now is the time for your coordinator to complete this.
  • Have your coordinator create wedding programs for your guests.
1 week before: Keep counting
  • Your coordinator will give your vendors final guests head counts at this time. He or she should also create the seating chart, table cards, and vendor schedule.
  • Expect your coordinator to give the venue any special requests from your vendors.
Day before: Plan ahead
  • Ask your coordinator to provide vendors with an emergency number where they can reach him or her on the wedding day.
  • Attend the rehearsal with your coordinator.
The day of: Attend
  • Have your coordinator liaise with the photographer and DJ to ensure everything is in place for them.

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