How much will your wedding and event catering cost?

Ashburn, VA 20149

Caterers on Thumbtack cost$20 - $40

Average price

66 Caterers found near you!

  • Lowest price:$10
  • Most common low price:$20
  • Most common high price:$40
  • Highest price:$60
Real quotes from Caterers
$15

quoted price

Nov 12

Chef Brian and Team did an outstanding job! The food was awesome and communication was…

Details

  • No, drop off only
  • Holiday party
  • Standard (basic ingredients)
$30

quoted price

Nov 11

I feel lucky to have found this excellent caterer! The food was great and my guests loved…

Details

  • No, drop off only
  • Birthday or anniversary party
  • Premium (high end ingredients)
$40

quoted price

Oct 11

The service was top notch, Rashaad was very professional, responsive, and he arrived on…

Details

  • No, drop off only
  • Dinner party
  • Premium (high end ingredients)
$32

quoted price

Oct 9

Chef Brandon was great. The amount of delicious food for the price was incredible. My…

Details

  • Yes, full service
  • Holiday party
  • Premium (high end ingredients)
$12

quoted price

Oct 4

Pop Up Chefs was very responsive to our needs and flexible with great tasting food…

Details

  • No, drop off only
  • School event
  • Standard (basic ingredients)
$60

quoted price

Oct 4

Awesome work on my bday party and exactly what I requested

Details

  • No, drop off only
  • Birthday or anniversary party
  • Premium (high end ingredients)
$50

quoted price

Oct 2

Couldn’t of wished for a better experience! Chef Indy and her staff made it an amazing…

Details

  • Yes, full service
  • Birthday or anniversary party
  • Premium (high end ingredients)
$15

quoted price

Sep 27

Southern Soul Catering did an outstanding job for my mother’s 60th birthday event. Will…

Details

  • Yes, full service
  • Birthday or anniversary party
  • Standard (basic ingredients)
$24

quoted price

Sep 5

I picked Joann on a whim for my husband's birthday party at our home and I am so glad I…

Details

  • No, drop off only
  • Birthday or anniversary party
  • Standard (basic ingredients)

How much does catering cost?

On average, event catering typically costs between $500 and $3,000 (and more), depending on the services offered and the size of the event.

Wedding & event catering prices:

0-20 people $540
21-30 people $960
31-40 people $1,240
41-50 people $1,520
51-60 people $1,800
61-70 people $2,090
71-80 people $2,370
81-90 people $2,650
91-100 people $2,930

Full-service catering companies pair your input with their culinary experience to make you a custom menu, then offer exceptional food and gracious service at your event. A caterer can provide food and hospitality at wedding celebrations, birthdays, anniversaries, graduations, holiday parties, rehearsal dinners, corporate events, baby showers and everything in between.

When you want to create an unforgettable experience, whether it's for a wedding reception or a cozy special event, caterers will take your party to the next level. Let’s take a closer look at the various components that can impact the cost of hiring a professional caterer.

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How much do caterers cost per hour?

Caterers typically charge per guest, not per hour. They may include flat fees for additional rental items, but these fees are not impacted by the length of the event.

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Average catering cost per person

The price is typically quoted per person, so the first step in working with a caterer is to determine the number of guests at your event. Price differences occur based on the style of service. While a buffet or family-style meal may cost $25 per person, a formal plated meal could cost $145 per person. So in this example, the average cost of catering for 50 guests can ranges between $1,250 and $7,250.

When more staff is required for service, the cost will reflect that increase. Here are a few examples of how pricing varies by service for a Thumbtack caterer, Red Dot Cuisine.

Catering service

Cost per person

Formal dinner $145 per person
Informal food stations $25 - $45 per person
Buffet $23 per person
Corporate event $70 per person

>>See local pros. Contact top-rated caterers near you.

Types of catering service

As you're planning your party, figure out what type of catering services you need. Here are a few of the most popular types:

Formal sit-down dinners

Plated dinners at a catered event provide similar service to what customers would receive in an upscale restaurant — a set table, linens and flatware, and a multi-course meal served by a waitstaff.

Catering prices vary depending on the menu, the number of courses, the number of guests, and the linen and china selections.

Food stations

For large informal events, like graduation parties or backyard get-togethers, Red Dot Cuisine relies on food stations. Instead of a formal buffet or sit down dinner, they’ll offer a fajita station, slider station, carving station and snacks.

Buffets

Catering companies either provide staff members to set up, oversee, restock and breakdown a buffet. Or, they might drop off food for a buffet, and customers set up and serve the food as they like.

Prices for catered buffets vary based on the ingredients, menu and number of guests. The price could double for special requests, such as an all-organic customized menu.

Corporate events

Corporate catering companies can help you plan a meal for a company event, arrange for rentals and deliver great food (or serve it on-site as needed).

The catering prices vary depending on how much service is needed. Red Dot Cuisine charges $70 per person per day during a two-day seminar for an all-day catering package that includes breakfast, a morning snack, lunch and an afternoon snack.

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Additional cost factors

Timing, event size, add-ons, supply rentals and the level of service can all impact caterer costs.

Labor costs

A catering company has to cover staffing, the time spent shopping for and preparing the food, the time spent setting up at a venue, and business overhead, such as insurance and marketing.

"All of these components are rolled into cost," explains AJ of Red Dot Cuisine. “And, often customers don’t understand why catering costs what it does — since it is more than the cost of the meal if they were to cook it themselves. But we have three permanent cooks, four support staff and on average 12–20 people working bigger events.”

By necessity, the cost per head for catered events has to reflect all of these costs.

Timing

Many catering companies charge minimum fees for jobs during high-season weekends and nights such as New Year’s Eve. For example, red Dot Cuisine has a minimum fee of $1,500 with a higher minimum for big days and weekends — although the company always makes exceptions for regular clients.

Supplies, dinnerware and decor

Many catering companies provide tables, chairs, linens, tableware, serving/warming trays and table decor, which may increase the total bill.

>>See local pros. Contact top-rated caterers near you.

How to hire a caterer

You should look up top-rated caterers in your city by searching online. Then, thoroughly read the caterers' profiles and look at their photos of past events to get a sense of their specialties and services. Do they have experience catering at large weddings or child birthday parties? And what type of cuisine are they known for? 

Next, read the online reviews left by happy (and unhappy) customers. Flag any caterers who have a slew of negative reviews that criticize the caterers' quality of food, punctuality, timing and professionalism.

Here are some additional tips to keep in mind when hiring a caterer:

  • Check with your venue. Some venues have restrictions on hiring outside vendors, so confirm with your venue before you start the hiring process.
  • Know the number of guests. Because catering is typically priced per person, it’s important to know the number of guests you’re inviting to your event.
  • Attend a tasting: Many caterers offer menu tastings for larger events such as weddings or corporate conferences. Your special occasion or wedding menu should reflect your personal tastes. By sampling items like hors d’oeuvres, entrees, side dishes and desserts, you can get a sense of their ability to create an ideal dining experience at your event venue.

>>Hire a caterer today. Contact the best pros near you.

How to save money on catering

To stay within your budget, try implementing the following money-saving tips.

  • Choose a less expensive catering style. Instead of a plated dinner, try options like a buffet or food stations, which require less staff.
  • Be upfront about your budget. The first step in working with a caterer is to determine the guest list and budget so the professional can help create a realistic menu.
  • Select basic ingredients. Premium ingredients, like an all-organic menu or dishes featuring high-priced items, are not required to create a delicious meal. Work with your caterer to choose dishes with ingredients at a lower price point.
  • Get multiple price quotes. Comparing cost estimates from several caterers in your area can help you find a company that's offering a great deal for great service. Aim to get at least three estimates before hiring a caterer.

Benefits of professional catering services

Professional caterers have a knack for meticulous planning and can shrink your pre-event to-do list. By taking care of food, rentals and service staff, a caterer can allow you to relax and enjoy your party instead of handling various dining logistics on the day of the event.

Find a catering service near you

Whether you have a small party or a huge celebration in the works, consider hiring a caterer to make your job easier. Browse through the top-rated caterers near you and start asking for free cost estimates.

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