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Irvine Day-Of Coordinators

Browse these day-of coordination services with great ratings from Thumbtack customers in Irvine.

Top Pro
  • 13 years in business
  • 299 hires on Thumbtack
  • Top Pro on Thumbtack
Haide C.
Verified review

Hired Charlie for my upcoming wedding on September met him a couple of weeks ago. He was so patient to explain to me exactly what he provides on the special day. He is very creative and organize specially with his timeline coordination which I really love!! Can't wait for my wedding and experience with Charlie! Thank you again!

  • 12 years in business
  • 141 hires on Thumbtack
Jacquelyn H.
Verified review

Megan was great! She and her team made it so I didn't have to think or worry about anything getting done the day of. From our first phone meeting I knew Megan would be right for me. I used her for day of coordination but I feel like I got a lot more than that. Megan made sure all of my vendors and contracts were in order before hand and coordinated the times for the day of schedule with each vendor individually. When it came to the wedding day everything was organized and went smoothly. If it didn't I would never have known :)

Top Pro
  • 7 years in business
  • 85 hires on Thumbtack
  • Top Pro on Thumbtack
Marina C.
Verified review

3 Little Birds handled our day of coordination, Jessica was very thorough in our meeting covering all aspects of the wedding. We were able to enjoy the day and weren't worried about anything! We didn't even realize the hiccups! Thank You for all you did to make our special day even more special. -Marina and Tom O'Brien

Top Pro
  • 15 years in business
  • 58 hires on Thumbtack
  • Top Pro on Thumbtack
John L.
Verified review

Rich did an excellent job bartending at our Holiday Party. He arrived early, dressed professionally, prepped the bar area, even ran out and got a few things we missed. He was very cordial with our guests and was knowledgeable enough to accommodated everyone's drink requests. Look forward to using his services next time !

  • 10 years in business
  • 77 hires on Thumbtack
Amanda I.
Verified review

Marie and her team were great to work with! I needed some extra hands to help set up our centerpieces, signs, place cards, and lots of other pieces, as well as some day-of coordination. Marie gave me a great rate, took on our many boxes of supplies before the big day, and did a fantastic job setting everything up. She was also very helpful at our final venue walkthrough and rehearsal. With Marie and team on hand, I was able to focus on having a great time on our wedding day instead of wondering about all the details!

Special Event Genie
4.7
from 26 reviews
  • 13 years in business
  • 36 hires on Thumbtack
Katherine B.
Verified review

Ricki Lewis at Special Event Genie did my daughters wedding and it was absolutely fabulous. Her total knowledge of wedding procedure for accuracy and follow up on all details was incredible and flawless. We were so happy the venue she found for our celebration, it couldn't of been any better. She totally understood the vision for my daughters wedding. Kept our budget concerns and even found creative ways to save us money. She went downtown to the flower mart and designed flower arrangements and bouquets saving 50% off regular florist fees. The flowers were amazing! She orchestrated the ceremony and reception seating and designed and set up the reception tables. She was there putting on all the finishing touches and more before we arrived to the venue. Provided a timeline for all vendors to follow which was seamless. Worked closely with the DJ and assisted with song order and selection. The event was a huge success and all family and guests raved about how much they enjoyed themselves, and how lovely and fun it was. The most important thing I have to say, is that the bride and groom were thrilled with the whole day and evening. They said it was the best day of their lives. Everything was perfect. I can't wait to use her services again for more events.

Call us for Information
4.9
from 19 reviews
  • 4 years in business
  • 43 hires on Thumbtack
Melissa A.
Verified review

loved the water slide/jumper. prompt on time services and very nice people. thank you!

Top Pro
  • 5 years in business
  • 16 hires on Thumbtack
  • Top Pro on Thumbtack
Lesley P.
Verified review

Great services and professional team! Highly recommend June, Birte and Chelsea for flowers and day-of coordination!!

Top Pro
  • 3 years in business
  • 44 hires on Thumbtack
  • Top Pro on Thumbtack
Diane D.
Verified review

Crystal was my day of event coordinator for my reception & she seriously went above and beyond for me from beginning to end she took everything into her own hands all alone with no help. Every message we had through email was very pleasant and she always had a quick response I was never waiting for her response email I was always the one she was waiting for lol sorry crystal 😆 Crystal is very attentive and she takes her time with all the details. I basically gave her a box of all my decorations for the reception & she made everything so beautiful I couldn't have asked for a better coordinator thanks you JenEventsCa they really do have the best customs service I highly recommend this company and especially Crytal Shum as your coordinator!!!!

Top Pro
Hermosa Grace Events
4.9
from 14 reviews
  • 12 years in business
  • 19 hires on Thumbtack
  • Top Pro on Thumbtack
Chrystal F.
Verified review

Spoke with Shannon, she is so compassionate about making the wedding day perfect. She asked questions and shows very much that she would be there for me with anything I need. I can’t wait to work with her on my wedding day! I booked with her quickly because she is a jewel I couldn’t let get away! I’ll send another review after wedding ❤️ Chrystal

Top Pro
LexiLou Special Events
5.0
from 13 reviews
  • 2 years in business
  • 21 hires on Thumbtack
  • Top Pro on Thumbtack
Virginia R.
Verified review

I was able to concentrate on other things while lexilou events took care of the decorations. They painted and assembled all my centerpieces for the baby shower and coordinated the event the day of.

Victoria
5.0
from 12 reviews
  • 12 years in business
  • 7 hires on Thumbtack
John N.
Verified review

Loved the service, was as expected in timely fashion and a very reasonable price, thank you. Until next time

Top Pro
Joelle Elias
4.9
from 12 reviews
  • 1 year in business
  • 15 hires on Thumbtack
  • Top Pro on Thumbtack
Lorena M.
Verified review

Elias Events did an amazing job for my mother’s birthday party. Joelle planned everything for us, she provided an excellent service by giving us options, being punctual and working within our budget. Our event had about 100 people and she manage to keep everything under control with no mishaps. Joelle truly provides a luxury service. We can’t wait to work with her again!

Perfectly Events
4.7
from 12 reviews
  • 2 years in business
  • 13 hires on Thumbtack
Zachary L.
Verified review

Jessell helped to ensure our wedding went smoothly, both by coordinating our vendors beforehand and by doing day-of coordination at the wedding itself. I was impressed by Jessell's quality of service and responsiveness, especially considering how reasonable her rates were, and would highly recommend her for your next event.

EventSpell
5.0
from 8 reviews
  • 8 hires on Thumbtack
Zabrina N.
Verified review

Eventspell did awesome job coordinating my very very detailed wedding!! We had lots of surprises and set up for the event and EventSpell took care of the coordination. They spent extra time making sure all was well and the event was set up and all the way down to the clean up. The day would have been a lot more stressful, but Eventspell made sure all went well on our special day. My guest said it was the most beautiful, best wedding they have been to. I wouldn't have been able to make it all happen without EventSpell!! Thank you for caring as if it was your own event!!

  • 15 years in business
  • 9 hires on Thumbtack
Laura H.
Verified review

Karen is true to her company's name- a DREAM! It was such a joy to work with her, and having her calming presence around one of the most potentially stressful situations was a Godsend! We had a very unconventional ceremony and reception location, and she had incredible ideas that really saved the day- She organized and wrangled a complicated venue, all the while being so positive and calm. She is patient, structured, thorough, and just such a joy to be around! You can tell that she's seen it all, because nothing rattled her, and she had inventive solutions for every single hurdle we had: event flow, ceremony planning, venue snafus! We are so grateful and blessed to have this attentive, experienced planner coordinate our wedding, and you will be, too!!

Above & Beyond Events
5.0
from 6 reviews
  • 9 years in business
  • 3 hires on Thumbtack
Sarah S.
Verified review

I’ve worked with Above and Beyond Events for several corporate and social events - and can say that they are hands down the best event company out there. For my last event (corporate fundraiser) Selina (the owner), met with me personally and went over each and every detail, and thought of multiple things that I didn’t event think about. She is quick to respond via email, and made sure that everything ran smoothly through setup and execution of the event. She created a beautiful setup, provided lovely certerpieces and even coordinated all take down after the event. I truly can’t say enough about Selina and Above and Beyond Events, my expectations have been exceeded every time.

Jessica Lynn Weddings
5.0
from 6 reviews
  • 6 years in business
  • 10 hires on Thumbtack
Hilary D.
Verified review

We hired Jessica as our day-of coordinator for our summer wedding in downtown Long Beach. She was priced so fairly, especially considering what others in the area were going to charge, but she is worth a lot more! My husband (!) and I are both graduate students whose busy schedules made it challenging to plan the wedding down to the details. We loved Jessica's positivity, support, and suggestions in the moments where we had no idea what we were doing (which was most of the time). She helped us create a vision for our wedding day and coordinated all the vendors. While most of the vendors were great and worked together as a team, our venue was generally unresponsive and Jessica dealt with them sternly, but professionally, to help us nail down the final details. She was available to meet in person and over the phone, doing her best to answer all of our questions and quell every anxiety! We bought several decorations and she told us to bring them in boxes and let her figure out what looked best instead of trying to plan where every little thing would go--I will NEVER forget walking into the venue and seeing it transformed into the PERFECT space. The lights, the tables, the centerpieces--I couldn't believe it had come together so well. The decor and the vibe exceeded every expectation. On the day, she rolled with the punches (like when our favors arrived melted). Her demeanor was calm and it helped me to relax during what could have been stressful transitions--from ceremony to photos to dinner (she made sure we ate) to dancing. I distinctly remember looking over during dinner to see her quietly fixing the two flower girls' "itchy" dresses with tulle. It was such a sweet moment, and just one example of how she went above and beyond to make the whole day great. We will be forever grateful that we found Jessica! She deserves all the praise for making our day perfect. It was so wonderful to be able to put so many details in her hands and trust that they'd turn out well. Even if your venue/event doesn't require a day-of coordinator, I'd really recommend it--and I hope you can book Jessica!! :) -Hilary & Ryan

Lavishly Yours Events
5.0
from 4 reviews
  • 3 hires on Thumbtack
Natalie P.
Verified review

It was my pleasure working with Katherine. This lady is extremely courteous, professional and caring. She and her team had created wonderful experience and beautiful party for my baby’s 1st birthday. We had a limited area for an event but Katherine came up with a solution to accommodate kids corner and adult mingling. Throughout the process we had an easy communication. Katherine listened and transformed our ideas into reality. She had coordinated everything from decor, food catering to kids entertainment. On the day of the event, her whole team worked very well together. They were all very CALM!!! I had a very stressful personal experience of organizing a party by myself before. The voice in my head kept telling me that I made a right decision of hiring a planner and choosing Lavishly Yours Events. They took my stress away. I was happy! All my friends and family kept saying what a beautiful party! Can’t wait for another event in my life and work again with Katherine.

The Sweetest Day
5.0
from 2 reviews
  • 5 years in business
  • 1 hire on Thumbtack
Lindsey O.
Verified review

I hired Candace as the coordinator for my wedding. She went above and beyond my expectations. I felt like so many worries I had melted away once I began working with her. She is very dedicated to providing the best experience for her clients and she looks at every detail... even all those details that only an experienced event professional would even think of. I would not hesitate to hire her for another event I have and would recommend her to anyone looking for someone who is reliable, organized and proactive in planning their event. She is beyond outstanding!

Good Times
5.0
from 2 reviews
  • 3 hires on Thumbtack
Delia C.
Verified review

Erin provides great service and makes you feel very comfortable about putting your special day in her hands.

Q & A

Answers to commonly asked questions from the experts on Thumbtack.

What does a wedding event coordinator do?

Pulling off a large, complex wedding or an elegant, small affair requires juggling myriad details, including the officiant, food, drink, wedding cake, entertainment, transportation, rehearsal dinner, photography, equipment rentals, venue reservations and more. A wedding event coordinator can help you keep track of these details, overseeing the planning process and managing everything on the day of your wedding. Each wedding coordinator (and wedding) is different, but in general you can expect an event coordinator to:

  • Help you devise a realistic wedding budget and hold your vendors to it.
  • Map out a master plan that includes all of the details including ceremony music, favors, the guest book and more.
  • Suggest ceremony and reception locations that fit your wedding size, budget and vision.   
  • Suggest florists, photographers, bands, caterers and other vendors that fit your budget.
  • Negotiate vendor contracts for the best deals.
  • Create a timeline for the day of the wedding that includes each vendor and member of your wedding party.
  • Mail invitations and track RSVPs.
  • Answer questions about wedding etiquette and current wedding trends.
  • Manage the wedding day from supervising vendors and setup to handling last-minute emergencies.

What is a wedding planner?

A wedding planner is a professional service provider whose job it is to organize and execute all the details of a couple’s wedding. A wedding planner can be contracted at any stage in the wedding planning process to help to any degree the couple is willing to pay for. Wedding planning is similar to event planning in that a planning team handles the coordination of multiple wedding elements including catering, venue, guests, entertainment, decor, transportation and more. Anyone who has ever been involved in a wedding can confirm that wedding planning is hard work. Experience brings wisdom when it comes to avoiding or resolving day-of challenges. There is no legal regulatory body that oversees or certifies wedding planning as an industry. Anyone who chooses can call themselves a wedding planner. When looking for a wedding planner, be sure to read reviews, and make smart hiring decisions by asking about licenses and insurance.

How much do day-of wedding coordinators cost?

A day-of wedding coordinator makes sure that every detail of your wedding day goes off without a hitch, and deals quickly and quietly with any last-minute emergencies. For many brides, the day-of wedding coordinator is their best investment! The average national cost for a wedding coordinator is $800 to $1,000. Although full-service wedding coordinators often charge a percentage of the total wedding budget, most day-of coordinators charge a flat fee plus an additional hourly fee if the day runs long. For example, a 15-hour day-of coordination costs an average of $600, plus an additional $45 per hour if the coordinator works more than the planned 15 hours. Another option is to hire a coordinator to manage the last-minute details leading up to the event; for example, 25 hours of month-of coordination costs an average of $1,200. Several factors affect the cost of day-of coordination, including the region, the planner’s experience, and the specifics of the wedding. If the ceremony and reception are in two different locations, expect to pay more than if they’re in the same place. Also, extra details, such as managing food trucks or setting up snacks in addition to the meal, will increase the cost.

What should you ask a wedding coordinator?

When you hire a wedding coordinator, you want to make sure he or she gets you and can execute perfectly your vision of your dream wedding. To find the very best fit, it’s important to ask these five questions:

  • Are you available on my wedding date? If the coordinator isn’t available on your big day, there’s no reason to continue the interview — unless you’re willing to shift your date to accommodate their schedule.
  • What’s average cost of most of your weddings? If the coordinator’s usual wedding is outside your range, they might not be the right coordinator for you. Ask whether the coordinator requires a minimum wedding budget. In general, the wedding coordinator’s fee should be about 15 percent of your budget.
  • What is your speciality? Some coordinators specialize in day-of coordination, some create the overall vision, and others act as a producer. Make sure your wedding coordinator provides the type of services that will most help you create the event you have in mind, such as selecting vendors and handling their contracts, or managing the guest list and invitations.
  • What are your ideas for fulfilling our wedding vision? After you describe your dream wedding — rustic or sophisticated, traditional or funky — the wedding coordinator should be able to suggest appropriate venues, menus, decorations, etc..

Do you have a portfolio? Ask to see photos of their favorite weddings, especially if they’ve managed any that are similar to what you have in mind. This will help you see if you like their style and if their ideas seem fresh and creative.

Do I need a wedding day coordinator?

Even if you’ve handled every detail of planning your wedding, you might appreciate having a day-of wedding coordinator in your corner. Usually, the coordinator meets with you a few weeks before your wedding to put together a detailed timeline of everything that needs to happen on your wedding day. Then, on the big day, the coordinator makes sure everything goes according to plan — and handles any emergencies that pop up, such as party crashers, missing tuxedos, late vendors, disappearing bridal party members and more. Most wedding coordinators also handle:

  • Distributing the wedding day timeline to all of your vendors.
  • Coordinating all of your vendors, including the photographer, florist and baker.
  • Conducting the wedding rehearsal.
  • Helping the bride and her wedding party get dressed and take photos.   
  • Checking floor plans, lighting levels, cake placement, menus, favors and more.
  • Collecting the wedding gifts and keeping personal items safe and accounted for.

Even if you don’t think you need a wedding coordinator, check with your venue. Some require that couples hire a day-of wedding coordinator for the day of the event. 

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