Find a day of wedding coordinator near Boca Raton, FL

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Find a day of wedding coordinator near Boca Raton, FL

100+ near you

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Top 10 Day Of Wedding Coordinators near Boca Raton, FL

4. Key Lime Parties & Events
5.0
from 13 reviews
5.0
(13)
IN HIGH DEMAND
  • 9 years in business
  • 14 hires on Thumbtack
"Meghan, you are incredible. Not yet have there been words created to announce your spectacular presence and work ethic. I have never in my life seen someone work, sweat, and put their whole heart into ensuring, with such passion, the unmeasurable amount of energy put toward creating the most amazing event of our lives. We contacted Meghan Mayo, Owner of Key Lime Parties, and inquired her assistance in the execution of our wedding day. From the moment we all shook hands and sat down to have our first meeting, her kind and patient demeanor was impeccable. Meghan kept us on track the whole way though, meeting with us in person often, offering ideas, and even calmed us in our most stressful times along the way, within the months leading up to our special day. Her recommendations for other necessary vendors were spot on, and suggestions were right inline with what we had envisioned for our Nuptual celebration. Never once did she allow a vendor to pressure us into anything we didn’t want as she stood on the front line to deliver an incredible occasion, and even had backup plans in place in the event something unforeseeable arose, such as organizing tents to be presented and constructed within minutes had there been a passing shower, or even a downpour, which would could have soaked the entire beach front out door event. Meghan made a checklist that organized the steps necessary to follow and complete along with spacing each task in a timely and soothing manner. She took the time to work with each of us personally to make sure that the collaboration of both sides of what we had envisioned were not only possible, but combined beautifully. Communication was honest, consistent, and goal oriented. In the days leading up, there was even a glitch where the officiant was unable to perform the service, which was due to our own personal planning error. She calmly went out of her way to reach out to available qualified persons, spoke with them personally, presented us with two options that reflected our beliefs, and had it taken care of within a day. In addition, Meghan made special stops for supplies and otherwise, which went above and beyond her requirements, and never brought it to my attention if there was even anything to worry about. She supplied many of her own personal props, in order to keep our overhead low and remain on budget, right down to a last minute beer run! With tears in my eyes as i recall every moment, we are so thankful. The day before the wedding, Meghan was at the venue, stringing lights, setting up tables and chairs, supplying power outlets to their necessary destination and planning the complete setup for the following day. The day of, i was and still am, so impressed with the one-woman manpower of her incredible talent. Decorations and necessities, which were presented to her in boxes, she then unloaded and placed everything appropriately. Welcoming table and scenery were breathtakingly mounted and designed in such a fashion that I could have never come up with myself. It was a beautiful arrangement. The most noteworthy trait of all, however, is her personality. Such a joy to be around, and a pleasure to work with. Ill never forget the moment when the ladies were all getting ready in the suite, and she came running up the stairs, in the middle of the outdoor set up, to make sure we had everything we needed, and even remembered my cocktail of choice, which she brought and already had chilled for us to enjoy as we had our hair and makeup done! Not only was i the bride, but Meghan made sure i felt like one. Though she only had minutes after her entire morning of hard work, she looked wonderful as she guided us to our path, gave us our cues, and orchestrated our ceremony to perfection. At the reception, my husband and i were served our dinners and cocktails, and even had plates brought to our room to eat after. Every detail was handled gracefully and respectfully. Thank you, Meghan Mayo, Key Lime Parties, for everything. Having you as our coordinator was by far the BEST decision made to ensure a PERFECT wedding day. I could go on forever about how honored we are to have you on our team. We wish you the very best, and HIGHLY recommend your services to everyone who wants their event to be as special as ours. Thank you again, Mr. and Mrs. Starr"
$850
estimated cost

Q & A

Answers to commonly asked questions from the experts on Thumbtack.

What does a wedding event coordinator do?

Pulling off a large, complex wedding or an elegant, small affair requires juggling myriad details, including the officiant, food, drink, wedding cake, entertainment, transportation, rehearsal dinner, photography, equipment rentals, venue reservations and more. A wedding event coordinator can help you keep track of these details, overseeing the planning process and managing everything on the day of your wedding. Each wedding coordinator (and wedding) is different, but in general you can expect an event coordinator to:

  • Help you devise a realistic wedding budget and hold your vendors to it.
  • Map out a master plan that includes all of the details including ceremony music, favors, the guest book and more.
  • Suggest ceremony and reception locations that fit your wedding size, budget and vision.   
  • Suggest florists, photographers, bands, caterers and other vendors that fit your budget.
  • Negotiate vendor contracts for the best deals.
  • Create a timeline for the day of the wedding that includes each vendor and member of your wedding party.
  • Mail invitations and track RSVPs.
  • Answer questions about wedding etiquette and current wedding trends.
  • Manage the wedding day from supervising vendors and setup to handling last-minute emergencies.

What is a wedding planner?

A wedding planner is a professional service provider whose job it is to organize and execute all the details of a couple’s wedding. A wedding planner can be contracted at any stage in the wedding planning process to help to any degree the couple is willing to pay for. Wedding planning is similar to event planning in that a planning team handles the coordination of multiple wedding elements including catering, venue, guests, entertainment, decor, transportation and more. Anyone who has ever been involved in a wedding can confirm that wedding planning is hard work. Experience brings wisdom when it comes to avoiding or resolving day-of challenges. There is no legal regulatory body that oversees or certifies wedding planning as an industry. Anyone who chooses can call themselves a wedding planner. When looking for a wedding planner, be sure to read reviews, and make smart hiring decisions by asking about licenses and insurance.

Do I need a wedding day coordinator?

Even if you’ve handled every detail of planning your wedding, you might appreciate having a day-of wedding coordinator in your corner. Usually, the coordinator meets with you a few weeks before your wedding to put together a detailed timeline of everything that needs to happen on your wedding day. Then, on the big day, the coordinator makes sure everything goes according to plan — and handles any emergencies that pop up, such as party crashers, missing tuxedos, late vendors, disappearing bridal party members and more. Most wedding coordinators also handle:

  • Distributing the wedding day timeline to all of your vendors.
  • Coordinating all of your vendors, including the photographer, florist and baker.
  • Conducting the wedding rehearsal.
  • Helping the bride and her wedding party get dressed and take photos.   
  • Checking floor plans, lighting levels, cake placement, menus, favors and more.
  • Collecting the wedding gifts and keeping personal items safe and accounted for.

Even if you don’t think you need a wedding coordinator, check with your venue. Some require that couples hire a day-of wedding coordinator for the day of the event. 

How much does it cost for a wedding planner?

Wedding planning is a full-time job — unless you hire a professional to handle the hard work for you. The cost for a wedding planner will depend on the level of service you desire. The least expensive wedding planner option is day-of coordination, then partial service, then full-service.  

The national average cost for wedding planning is between $990 and $1,300. Costs are greatly affected by region, with rural or smaller-town wedding planners often far more affordable than planners in higher-cost cities. Here are some examples of the various levels of wedding planning and their potential average costs:

  • Day-of-wedding coordination: $800-$1,700. Day-of services can include the planner finalizing all details, creating a timeline, confirming vendors and overseeing all setup, day-of activities, and cleanup. The couple does all the front-end planning and contracts all the vendors. Time commitment could be about 15-25 hours, depending on pricing.
  • Partial service: $1,500-$3,800. Here the planner works with the couple from the beginning, helping contract vendors, creating a timeline, and overseeing all details of day-of execution. Time commitment could be about 30-60 hours, depending on package and pricing.
  • Full service: $3,500-$8,000 or more. Here the professional handles all wedding and planning details including working on design, securing rentals, getting the venue and vendors, and handling complete execution of the event. Time commitment could be 50-150 hours or more, depending on package and pricing.
  • Consulting: $50-$150 per hour for design, vendor, reception and other wedding planning consultation.

How much do day-of wedding coordinators cost?

A day-of wedding coordinator makes sure that every detail of your wedding day goes off without a hitch, and deals quickly and quietly with any last-minute emergencies. For many brides, the day-of wedding coordinator is their best investment! The average national cost for a wedding coordinator is $800 to $1,000. Although full-service wedding coordinators often charge a percentage of the total wedding budget, most day-of coordinators charge a flat fee plus an additional hourly fee if the day runs long. For example, a 15-hour day-of coordination costs an average of $600, plus an additional $45 per hour if the coordinator works more than the planned 15 hours. Another option is to hire a coordinator to manage the last-minute details leading up to the event; for example, 25 hours of month-of coordination costs an average of $1,200. Several factors affect the cost of day-of coordination, including the region, the planner’s experience, and the specifics of the wedding. If the ceremony and reception are in two different locations, expect to pay more than if they’re in the same place. Also, extra details, such as managing food trucks or setting up snacks in addition to the meal, will increase the cost.

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