Wedding Coordination

Find a day of wedding coordinator near Tampa, FL

Find a day of wedding coordinator near Tampa, FL

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Top 10 Day Of Wedding Coordinators near Tampa, FL

Day-of Wedding Coordinators Cost Guide

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Q & A

Answers to commonly asked questions from the experts on Thumbtack.

What does a wedding event coordinator do?

Pulling off a large, complex wedding or an elegant, small affair requires juggling myriad details, including the officiant, food, drink, wedding cake, entertainment, transportation, rehearsal dinner, photography, equipment rentals, venue reservations and more. A wedding event coordinator can help you keep track of these details, overseeing the planning process and managing everything on the day of your wedding. Each wedding coordinator (and wedding) is different, but in general you can expect an event coordinator to:

  • Help you devise a realistic wedding budget and hold your vendors to it.
  • Map out a master plan that includes all of the details including ceremony music, favors, the guest book and more.
  • Suggest ceremony and reception locations that fit your wedding size, budget and vision.   
  • Suggest florists, photographers, bands, caterers and other vendors that fit your budget.
  • Negotiate vendor contracts for the best deals.
  • Create a timeline for the day of the wedding that includes each vendor and member of your wedding party.
  • Mail invitations and track RSVPs.
  • Answer questions about wedding etiquette and current wedding trends.
  • Manage the wedding day from supervising vendors and setup to handling last-minute emergencies.

Do I need a wedding day coordinator?

Even if you’ve handled every detail of planning your wedding, you might appreciate having a day-of wedding coordinator in your corner. Usually, the coordinator meets with you a few weeks before your wedding to put together a detailed timeline of everything that needs to happen on your wedding day. Then, on the big day, the coordinator makes sure everything goes according to plan — and handles any emergencies that pop up, such as party crashers, missing tuxedos, late vendors, disappearing bridal party members and more. Most wedding coordinators also handle:

  • Distributing the wedding day timeline to all of your vendors.
  • Coordinating all of your vendors, including the photographer, florist and baker.
  • Conducting the wedding rehearsal.
  • Helping the bride and her wedding party get dressed and take photos.   
  • Checking floor plans, lighting levels, cake placement, menus, favors and more.
  • Collecting the wedding gifts and keeping personal items safe and accounted for.

Even if you don’t think you need a wedding coordinator, check with your venue. Some require that couples hire a day-of wedding coordinator for the day of the event. 

How much do day-of wedding coordinators cost?

A day-of wedding coordinator makes sure that every detail of your wedding day goes off without a hitch, and deals quickly and quietly with any last-minute emergencies. For many brides, the day-of wedding coordinator is their best investment! The average national cost for a wedding coordinator is $800 to $1,000. Although full-service wedding coordinators often charge a percentage of the total wedding budget, most day-of coordinators charge a flat fee plus an additional hourly fee if the day runs long. For example, a 15-hour day-of coordination costs an average of $600, plus an additional $45 per hour if the coordinator works more than the planned 15 hours. Another option is to hire a coordinator to manage the last-minute details leading up to the event; for example, 25 hours of month-of coordination costs an average of $1,200. Several factors affect the cost of day-of coordination, including the region, the planner’s experience, and the specifics of the wedding. If the ceremony and reception are in two different locations, expect to pay more than if they’re in the same place. Also, extra details, such as managing food trucks or setting up snacks in addition to the meal, will increase the cost.

What should you ask a wedding coordinator?

When you hire a wedding coordinator, you want to make sure he or she gets you and can execute perfectly your vision of your dream wedding. To find the very best fit, it’s important to ask these five questions:

  • Are you available on my wedding date? If the coordinator isn’t available on your big day, there’s no reason to continue the interview — unless you’re willing to shift your date to accommodate their schedule.
  • What’s average cost of most of your weddings? If the coordinator’s usual wedding is outside your range, they might not be the right coordinator for you. Ask whether the coordinator requires a minimum wedding budget. In general, the wedding coordinator’s fee should be about 15 percent of your budget.
  • What is your speciality? Some coordinators specialize in day-of coordination, some create the overall vision, and others act as a producer. Make sure your wedding coordinator provides the type of services that will most help you create the event you have in mind, such as selecting vendors and handling their contracts, or managing the guest list and invitations.
  • What are your ideas for fulfilling our wedding vision? After you describe your dream wedding — rustic or sophisticated, traditional or funky — the wedding coordinator should be able to suggest appropriate venues, menus, decorations, etc..

Do you have a portfolio? Ask to see photos of their favorite weddings, especially if they’ve managed any that are similar to what you have in mind. This will help you see if you like their style and if their ideas seem fresh and creative.

Reviews for Tampa day of wedding coordinators
Cathy P.
Melinda and her team brought my wedding vision to LIFE! Not only were they prompt, professional, and kind, but they also were able to take the stress of organizing and coordinating while I’m trying to get ready on the special day I had taken so much time to plan. I could not tell you one thing I worried about on my wedding day that Melinda and Diana couldn’t resolve. If you are looking for someone to take everything off your plate on your wedding day, just know that if White Rabbit Events is doing your day-of-coordination you will be stress and COMPLETELY worry free as long as they are there!
White Rabbit EventsWhite Rabbit Events
Alanna F.
Kerrigan helped us out with day-of-coordination. She made our day as stress-free as possible and was always checking on us to see how we were doing. I would definitely recommend her for any wedding planning needs you have.
Kerrigan Constantino Wedding & Event PlanningKerrigan Constantino Wedding & Event Planning
Paige A.
From start to finish Leah was nothing short of amazing. She was on top of everything that was needed for my wedding. Leah was on time, quick to respond to emails and overall such a joy to work with. Leah was professional and so reasonably priced. Without Leah on my wedding day, I'm not sure it would go quiet so smooth. She was the helping hand that pulled everything together. 11/10, I would say she's the best coordinator in the Tampa Bay area, above and beyond amazing!
Peake Events, LLCPeake Events, LLC
Stephanie R.
Omg these two were amazing!!!! They saved the wedding in more ways than one. Our hotel was beyond useless AND rude, so Michael and Keerthi stepped up. They went all the way from assembling our chairs, to decorating our arch, to actually taking orders and serving the food due to lack of competence from The Marriott Current Hotel staff. I cannot thank them enough. If you think you don’t need day of coordinators, you’re wrong. They do so much you don’t even notice. I was told the amount they did the day after and gave them another tip for appreciation. Hire them! You’ll love them and you won’t regret it, they are worth it.
K&M wedding coordinationK&M wedding coordination
RJ J.
Misunderstanding! 1st let me say this Pro was very polite and kind, the couple times we had spoken. This is why I'm updating from 1⭐ to 2⭐⭐ I'm still not 100% clear on how we didn't have a clear understanding of my expectations and Pro's job?? Example: Before payment we spoke on ceremony and reception will be at two different venues. Also, stated there were a few items (my dad's picture, candles etc) very important to me & would like placed in certain areas at both venues. Pro advised me that we would start working together 30days (4/20) from wedding 5/20. 4/25 I wrote pro about appt times for walkthrough and vendors etc. Pro wasn't available until 5/1 that evening. We spoke about timeline from ceremony to reception (Dinner, songs, cake cutting etc) during this call spoke on chairs being delivered. Pro stated " I only have 2 hands" do you have someone handling chairs. Now (the issue) After call speaking with my better half and a family friend. We felt best to cancel. I'm not confrontational. She was so nice! I NEVER felt Pro should've setup chairs, but was lead to believe as a coordinator she would delegate my vision like placement of the chairs and other special items I spoke on. I honestly feel we just had a misunderstanding of the expectations before ceremony.My fiance and I sent an emailed on 5/6 that morning due to unforeseen circumstances we will be canceling services. Pro said NO REFUND within 14days. We strongly felt a refund was fair 3/6, 3/7,3/8, 3/9, 3/10, 3/11, 3/12, 3/13, 3/14, 3/15, 3/16, 3/17, 3/18, 3/19, 3/20 (15 calendar days)Plus, NO WORK had been done! One call 5/1 spoke on timeline not worth $750. After 2days of requesting refund and Pro stated should've cancelled sooner. Put did advise where I could save money on cake etc. Honestly haven't worked in few weeks (medical) But the money wasn't an issue. Again, I'm not a confrontational person! We filed dispute and I was advised to submit 1st review. Pro said willing to complete job. I asked for $500 refund. But after so much back n forth (stressful needing to focus on wedding) we wrote Pro offering $400 refund or complete job with a clear understanding on what to except. Pro wrote 5/15 doesn't feel comfortable completing job and no on refund because pro is loosing money (leads) because of the dispute. I replied "Respectfully understand" *Let's note Pro wouldn't have missed leads had she refund us 5/6 before dispute. Pro asked for review to be removed. I did say I'll update it. So wedding in 4days. Very disappointing on how this played out. I'm not confrontational and believe in fairness to all! We are waiting on case manager to help resolve this issue. Snapshots below shows 2 calls before money 3/15 We went over my needs and pro stating how they'll delegate and handle everything so I am not feeling any stress and can enjoy my day. She made me feel very comfortable (EXACTLY) why we picked Pro) 3/18 call- needing Pro's cash app. Pro has been paid in full 4/7. *Note Pro emailed 5/8 after dispute being filed a timeline that we discussed on 5/1. This pro us probably amazing we didn't experience it do to lack of understanding or communication. I believe if we would have started speaking earlier 30 days prior we could have work The Kinks out and I would not have felt so stressed. *We wish this Pro well and may we resolve this sooner than later! Working with 3 other vendors on here for wedding it's going well!!!
Live 2 Love Weddings & Events (Bilingual)Live 2 Love Weddings & Events (Bilingual)
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