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Day Of Wedding Coordinators Close to You

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Day Of Wedding Coordinators Close to You

Top Rated Day Of Wedding Coordinators Around Ashburn, VA

Top Pro
Event Details by Edelina
4.9
from 52 reviews
  • 15 years in business
  • 70 hires on Thumbtack
  • Top pro on Thumbtack
Andrea P.
Verified review

Edelina was my wedding day planner. She's amazing. I got far more than what I paid for, and I can't thank Edelina enough. She helped me ahead of time when I had issues I couldn't resolve, and she was great with helping me run through checklists and with making recommendations. On the day of my wedding, Edelina made sure everything ran perfectly. I had rented out a large venue with events going on in multiple locations at the venue, so getting everything to run perfectly was quite a feat. She accomplished it. I feel so lucky to have met Edelina, and my wedding was so much better for her fantastic service.

Top Pro
Catering By Kevin!
4.8
from 141 reviews
  • 28 years in business
  • 182 hires on Thumbtack
  • Top pro on Thumbtack
D'Aydra A.
Verified review

I hired Chef Kev through Thumbtack because he replied promptly to my request and already had a suggested menu based off of my needs. The event was my 1 year wedding anniversary and I requested drop-off catering for a buffet style dinner. The only change that I'd make is the time. Chef Kev was delayed due to traffic but looking back, if he was able to arrive just 15-20 minutes sooner I may have been less distracted and frantic! LOL! Everything else was absolutely awesome. The price was great, the flavor and creativity were amazing... all of my guests enjoyed the food! If I ever decide to hold another large event, Chef Kev will be the first caterer I call!

Top Pro
Floyds DJ Services, LLC
5.0
from 34 reviews
  • 7 years in business
  • 56 hires on Thumbtack
  • Top pro on Thumbtack
Grace N.
Verified review

We hired them last min bc my DJ plans fell through! Kacey was understanding and super helpful during the booking process ... Especially since it was the week of my wedding! My guest and I had a blast they were quick to set up and great MCs kept the party going!

Top Pro
MJM Events & Staffing, LLC
5.0
from 24 reviews
  • 2 years in business
  • 31 hires on Thumbtack
  • Top pro on Thumbtack
Stephanie H.
Verified review

My husband and I hired Mary as our Day of Coordinator for our wedding this past July. Mary absolutely loves this type of work and stayed in constant communication with us about personal items that she owns that she could bring and use at the wedding free of charge. She even made a trip out to our home to meet us in person! On the day of, she did a wonderful job helping my family and friends with the decorations, as it was a very DIY wedding. Mary is so sweet and loving, as well as great at what she does. We would highly recommend her again :)

Top Pro
Denean's Party by Design
4.9
from 35 reviews
  • 13 years in business
  • 60 hires on Thumbtack
  • Top pro on Thumbtack
Rachel M.
Verified review

By some divine intervention, my husband and I stumbled upon Denean's Party By Design at a time when we were having a number of problems with our venue. Denean and her team were truly God-sends! Denean is thorough, detail-oriented, understanding, and so kind. She was so pleasant to deal with throughout the process. My husband and I had an inter-faith (Jewish and Catholic wedding) - Denean took the time to learn all the traditions and customs to make sure everyone's customs were honored. Denean also went above and beyond to ensure that our venue accommodated an entirely gluten free wedding. Any request that I made - no matter how obscure or small - Denean exceeded. On the day of the wedding, Denean and her team kept everyone on track, calm, and organized. Denean set up the venue beautifully, taking care of every last detail down to the placecards and photo arrangements. Additionally, she made sure we had zero issues with the food. The day ran so smoothly. My husband and I had to do nothing but enjoy the day. Hiring Denean and her team was the best decision we made, period!

Top Pro
ALD EVENT SOLUTIONS
4.9
from 39 reviews
  • 4 years in business
  • 44 hires on Thumbtack
  • Top pro on Thumbtack
Shavonne M.
Verified review

After I decided to plan a 70th birthday party for my father, I knew I wanted something different other than just a few guests at home. After speaking with the owner of ALD, April, about what I was looking for and what my budget was, she immediately started helping me brainstorm options for locations and vendors to take care of everything from cupcake orders to banners. She even went to visit the restaurant, see the room, and speak to the restaurant event planner before I could make it over to the location. April is super organized and has timelines and deadlines for each step in planning the event and she always returned my calls and emails in a timely manner. When the day of the event arrived she had all of the materials as discussed and decorated the dining room with a beautiful black and gold theme. She provided everything from chair covers and table linens to balloons. Everything went as planned and she stayed around to make sure everything was on track. I'm so glad that I worked with ALD! They created a memorable and unforgettable event.

  • 3 years in business
  • 10 hires on Thumbtack
Christi R.
Verified review

We hired Lisa to be our on-site wedding coordinator a month before the big day, and she jumped right in and helped everything run smoothly and efficiently. She worked with the on-site staff to decorate and prepare the venue and she did a great job. Would recommend Lisa to others.

  • 11 years in business
  • 60 hires on Thumbtack
Stacy M.
Verified review

My husband and I loved working with Honey Do Wedding and Event Planners. They were polite, asked questions, and went above and beyond on our wedding day. Our wedding would not have been the same without them and they were by far our favorite vendor.

Top Pro
Party Helpers
4.9
from 21 reviews
  • 15 hires on Thumbtack
  • Top pro on Thumbtack
Matthew S.
Verified review

Tiffany did an excellent job in helping with our event. We were having a dinner with immediate family to celebrate our wedding, and Tiffany set the table for the dinner, set up the cocktail hour, and picked up and served the food and drinks for dinner. One particularly tricky part of our dinner was that, despite it being a small group (11 people total), there were many different dietary restrictions (and difficult directions for all those different restrictions!), but Tiffany got everything exactly right and did a fantastic job making sure it all went smoothly. She was also incredibly quick to respond over email and extremely accommodating. I would highly recommend Tiffany and Party Helpers for any event!

UMBER bride&groom
5.0
from 7 reviews
  • 6 years in business
  • 7 hires on Thumbtack
Crystal O.
Verified review

Denise and Michelle were truly a blessing! They came in as my month of coordinators and design team. Once they started working with me all of the stress I was feeling immediately went away. I was able to trust Denise with everything and never had to second guess her decisions. She did an amazing job with keeping my wedding schedule on track. I got sooooo many compliments about how organized everything was--Denise is absolutely amazing and I highly recommend her for your big day. Michelle came up with a beautiful centerpiece and other designs that made the venue absolutely beautiful. Every little detail was perfect! Thank you so much for everything you did to make our wedding day so special!

Events by Khatera
5.0
from 4 reviews
  • 1 year in business
  • New on Thumbtack
Roya I.
Verified review

Khatera is your go-to expert all things wedding and parties! She was very easy to work with, great listener, organized, creative, and full of energy. From the day my now husband and I picked our date, I reached out to her immediately because I had no idea where to start. Always quick to respond and find a solution. She guided me throughout the process to ensure that things move smoothly the day of. Her coordination and eye for detail resonated with me. She knew exactly what I wanted and how I wanted things done and prepared without me having to express myself. Without her, my wedding would not have been organized let alone on time. A bonus for me was that she understood mine and my husband's culture! So hard to find someone in the Midwest or fly someone out who knew the ins and outs of the Afghan and Pakistani cultures. There were so many traditions that place during the wedding that you need someone to cue everything. That's exactly what she did! Ladies and gents, this woman is a gem! She does her homework, she executes your vision down the smallest detail, she's knowledgable of the industry, on top of trends, a trendsetter, and most importantly a genuine and energetic soul to work with! Thank you, Khatera!

Event Planning DC
4.7
from 27 reviews
  • 8 years in business
  • 36 hires on Thumbtack
Galina C.
Verified review

I hired Michele Palmer to be my day-off wedding coordinator for my 220-person wedding, and I could not be more pleased with the services that Michele and her colleague, Debby, provided! FANTASTIC!!! The wedding day-off coordination service is more that just the "day-off" - Michele came out to the venue and went over details with me a month prior to the wedding, her and Debby attended the rehearsal dinner (and patiently waited for our tardy wedding party), and Michele was quick to answer any questions I had and give me advice in the months leading up to our wedding. During the actual wedding day, Michele and Debby made sure everything went smoothly and I didn't have to worry about a thing. Michele was also instrumental in providing me with great advice regarding asking my rental company for an early tent delivery - since it was expected to rain all week prior to our wedding. This ensured that the grass under the tent was relatively dry for our wedding day. I would 100% recommend Michele and her company to any future bride. Trust me, you need the help!!!

Top Pro
Catering Reserved
4.9
from 30 reviews
  • 1 year in business
  • 38 hires on Thumbtack
  • Top pro on Thumbtack
Jen M.
Verified review

Everything about our experience with Catering Reserved was incredible. Dianna Gilbert showed immense professionalism, and was the perfect caterer for our wedding reception. We are so grateful for everything she did and would not hesitate to recommend her, and the company.

Remembered Events
5.0
from 2 reviews
  • 11 years in business
  • 8 hires on Thumbtack
Claire S.
Verified review

Amanda and Remembered Events planned my April 22 wedding. She was just perfect for what we needed. I didn't want to stress or do anything the week of my wedding. Everything was on point, organized, and exactly how we had discussed it. I loved the online updates of progress and questions she had. Amanda was so easy to reach by phone or text. We had some issues day of and I didn't even know until after. I couldn't have been happier. -Claire

BMore Fabulous Designs
4.8
from 19 reviews
  • 6 years in business
  • 17 hires on Thumbtack
Tiffany P.
Verified review

Working with Erin was the absolute best decision My Husband and I made when planning our wedding. She listened to everything that we wanted and made our dream wedding come true. Her team was professional and made themselves available throughout the entire planning process. Even on our wedding day they made the events elegant and smooth without any hiccups. Erin has an amazing eye for what she does and I am so thankful that I met her! We started planning our June wedding in January and she was AMAZING!!!!!!!! I was a full time student and worked full time and I didn't have to stress over a wedding because she was so involved and ensured that this process was not a stressful one. I will go to Erin for any and all of my events she definitely has a customer for life!

Top of the City Catering
4.9
from 55 reviews
  • 6 years in business
  • 84 hires on Thumbtack
Monica R.
Verified review

Best value you could get in a wedding catering company! Quick basic info on my wedding since yours might be different: Late May wedding in Maryland, 7-hour reception with cocktail hour and dinner, approx. 100 guests, Manor, garden & tented reception setting, buffet dinner including a mix of food and drinks representing the cultures of the bride & groom (salvadoran, thai, new orleans, baltimore). Just two days after our wedding day I am feeling so good about the decision we made in booking Top of the City Catering. Maribel and her team were absolutely fantastic and we received soooo many compliments on our food, desserts, and cocktails, which were all provided by Top of the City. They had also done a great job of setting up décor for the guest tables, around the venue, and for the buffet and bar areas. In addition, the service throughout the day and night was phenomenal and we (bride & groom) always felt taken care of. For planning, we wanted a rustic, elegant feeling and they did a great job of presenting us ideas that were aligned with our vision. Top of the City Catering is a smaller catering business, but that does not make it any less in quality. When we were first looking into Top of the City I was a little leery because it was much more affordable and it usually is said, "You get what you pay for," but in this case that was NOT true at all. Maribel and her team are very responsive in communication, are very open and welcoming to your ideas and direction, and will always give suggestions from their expertise but still respect your wishes should you want something different. I really hope that Top of the City will gain momentum in growing its business and gaining the respect it deserves. Don't let the size of the company distract you from the amazing service, quality of food, flexibility, and affordable price you will get from Top of the City catering. Get a consultation with them and see for yourself!

  • 8 years in business
  • 200 hires on Thumbtack
Thuy-Anh V.
Verified review

4.5 Drapes were there before we arrived and looked good. The only hitch was that they had told my wedding coordinator that they would come back on Monday to pick up the drapes (Wedding was on Saturday) which kind of stressed us out but we just thought we'd deal with it later. But then at the end of the wedding the vendors came and took it down which was great, but we could have done without the added stress.

Lamey's Event & Staffing
4.9
from 17 reviews
  • 16 years in business
  • 9 hires on Thumbtack
Katherine P.
Verified review

Wedding Planning StacyAnn was absolutely AMAZING. I got in touch with her quite a few months before our wedding. Whenever I had a logistics question during the final months of planning, she was quick to respond and always had the answer. When it got to the actual month and weeks before the wedding, she was beyond amazing. The week of the wedding, she met with my mom, fiance, and me to go over final details and to finalize an incredibly detailed day-of schedule. She contacted all of the vendors to make sure that everyone was on the same page and that they knew the schedule. I didn't realize how much work that would be until I saw everything that she was doing. She was also a wonderful presence at the rehearsal, keeping us all on track and making sure that the wedding party knew what they were doing the next day. StacyAnn goes above and beyond. It was really helpful to know that I had someone who was going to make sure that everything went the way we wanted it to. I will absolutely be recommending her to everyone we know. Hiring her was one of the best decisions that we made for our wedding. She let me enjoy the final days of preparation and enjoy being a bride, instead of going crazy with all of the details. Words can't express how thankful we are to have you.

Little Black Book Events
5.0
from 13 reviews
  • 5 years in business
  • 13 hires on Thumbtack
Dahlia S.
Verified review

My husband and I clicked with Vanessa immediately. She is easy to work with, full of good advice for those of us who didn't have the patience to read all of the planning checklists and blogs online, and most importantly, she helped make our wedding day run smoothly and exactly as we envisioned, without the two of us having to worry about the details or directing or sheperding family members or others. Vanessa was well worth the investment we made in her services!

  • 1 year in business
  • 8 hires on Thumbtack
Elicia J.
Verified review

From the very first phone conversation she was so easy to talk to. I felt very comfortable with her from day one. She offered me so many ideas that I was able to work with. Planning a wedding is very stressful, yet she was able to keep my head in the game! Kudos to Kim

  • 12 years in business
  • 47 hires on Thumbtack
A. B.
Verified review

Working with EA was amazing... from start to finish. Their responsiveness, their professionalism and their vision--had me from day one. From the time of first contact, Shavonna calmed me and reassured me that EA could turn my vision into a reality. We hired EA for event design--and they did just that! Every picture I sent and every idea I conveyed was implemented to the fullest extent. EA received kudos from my venue and my wedding planner for their efficient manner for getting the job done, as well as the exquisite design details. When my new hubby and I were introduced, as we walked into the ballroom, I literally cried. As a bride, planning for months, you can never imagine just HOW it will all pull together--your vision, your ideas, your dreams--that makes you so very nervous. As we walked through the crowd to start our first dance, I remember thinking "it is literally dead-on...they nailed my vision dead-on..." I remember telling Shavonna prior that I couldn't imagine how all of my ideas would pull together--couldn't envision it... her response was "leave it to her--that was EA's job, that's why I hired them...so I could remove that concern off my plate" Once again...dead-on.... From the lanterns, to the Eiffel tower feather centerpieces, to the gorgeous linens to the spectacular feather bouquets/boutonnieres/corsages....I am forever grateful.... Many people tell you to prepare for something not to go right, or for something not to be perfect on your wedding day. However, I can honestly say, hiring EA will prove everyone wrong...your day will be amazing--far beyond what you ever dreamt possible--they will meet AND exceed your expectations! Thanks Shavonna and Jamie--you two made my fairytale wedding into a reality! Sincerely and forever grateful, Best Wishes, Andrea and Anwar

Q & A

Answers to commonly asked questions from the experts on Thumbtack.

What does a wedding event coordinator do?

Pulling off a large, complex wedding or an elegant, small affair requires juggling myriad details, including the officiant, food, drink, wedding cake, entertainment, transportation, rehearsal dinner, photography, equipment rentals, venue reservations and more. A wedding event coordinator can help you keep track of these details, overseeing the planning process and managing everything on the day of your wedding. Each wedding coordinator (and wedding) is different, but in general you can expect an event coordinator to:

  • Help you devise a realistic wedding budget and hold your vendors to it.
  • Map out a master plan that includes all of the details including ceremony music, favors, the guest book and more.
  • Suggest ceremony and reception locations that fit your wedding size, budget and vision.   
  • Suggest florists, photographers, bands, caterers and other vendors that fit your budget.
  • Negotiate vendor contracts for the best deals.
  • Create a timeline for the day of the wedding that includes each vendor and member of your wedding party.
  • Mail invitations and track RSVPs.
  • Answer questions about wedding etiquette and current wedding trends.
  • Manage the wedding day from supervising vendors and setup to handling last-minute emergencies.

What is a wedding planner?

A wedding planner is a professional service provider whose job it is to organize and execute all the details of a couple’s wedding. A wedding planner can be contracted at any stage in the wedding planning process to help to any degree the couple is willing to pay for. Wedding planning is similar to event planning in that a planning team handles the coordination of multiple wedding elements including catering, venue, guests, entertainment, decor, transportation and more. Anyone who has ever been involved in a wedding can confirm that wedding planning is hard work. Experience brings wisdom when it comes to avoiding or resolving day-of challenges. There is no legal regulatory body that oversees or certifies wedding planning as an industry. Anyone who chooses can call themselves a wedding planner. When looking for a wedding planner, be sure to read reviews, and make smart hiring decisions by asking about licenses and insurance.

How much do day-of wedding coordinators cost?

A day-of wedding coordinator makes sure that every detail of your wedding day goes off without a hitch, and deals quickly and quietly with any last-minute emergencies. For many brides, the day-of wedding coordinator is their best investment! The average national cost for a wedding coordinator is $800 to $1,000. Although full-service wedding coordinators often charge a percentage of the total wedding budget, most day-of coordinators charge a flat fee plus an additional hourly fee if the day runs long. For example, a 15-hour day-of coordination costs an average of $600, plus an additional $45 per hour if the coordinator works more than the planned 15 hours. Another option is to hire a coordinator to manage the last-minute details leading up to the event; for example, 25 hours of month-of coordination costs an average of $1,200. Several factors affect the cost of day-of coordination, including the region, the planner’s experience, and the specifics of the wedding. If the ceremony and reception are in two different locations, expect to pay more than if they’re in the same place. Also, extra details, such as managing food trucks or setting up snacks in addition to the meal, will increase the cost.

What should you ask a wedding coordinator?

When you hire a wedding coordinator, you want to make sure he or she gets you and can execute perfectly your vision of your dream wedding. To find the very best fit, it’s important to ask these five questions:

  • Are you available on my wedding date? If the coordinator isn’t available on your big day, there’s no reason to continue the interview — unless you’re willing to shift your date to accommodate their schedule.
  • What’s average cost of most of your weddings? If the coordinator’s usual wedding is outside your range, they might not be the right coordinator for you. Ask whether the coordinator requires a minimum wedding budget. In general, the wedding coordinator’s fee should be about 15 percent of your budget.
  • What is your speciality? Some coordinators specialize in day-of coordination, some create the overall vision, and others act as a producer. Make sure your wedding coordinator provides the type of services that will most help you create the event you have in mind, such as selecting vendors and handling their contracts, or managing the guest list and invitations.
  • What are your ideas for fulfilling our wedding vision? After you describe your dream wedding — rustic or sophisticated, traditional or funky — the wedding coordinator should be able to suggest appropriate venues, menus, decorations, etc..

Do you have a portfolio? Ask to see photos of their favorite weddings, especially if they’ve managed any that are similar to what you have in mind. This will help you see if you like their style and if their ideas seem fresh and creative.

Do I need a wedding day coordinator?

Even if you’ve handled every detail of planning your wedding, you might appreciate having a day-of wedding coordinator in your corner. Usually, the coordinator meets with you a few weeks before your wedding to put together a detailed timeline of everything that needs to happen on your wedding day. Then, on the big day, the coordinator makes sure everything goes according to plan — and handles any emergencies that pop up, such as party crashers, missing tuxedos, late vendors, disappearing bridal party members and more. Most wedding coordinators also handle:

  • Distributing the wedding day timeline to all of your vendors.
  • Coordinating all of your vendors, including the photographer, florist and baker.
  • Conducting the wedding rehearsal.
  • Helping the bride and her wedding party get dressed and take photos.   
  • Checking floor plans, lighting levels, cake placement, menus, favors and more.
  • Collecting the wedding gifts and keeping personal items safe and accounted for.

Even if you don’t think you need a wedding coordinator, check with your venue. Some require that couples hire a day-of wedding coordinator for the day of the event.