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Portland Wedding Coordinators

Browse these wedding coordinators with great ratings from Thumbtack customers in Portland.

That Food Guy Catering
4.6
from 106 reviews
  • 18 years in business
  • 170 hires on Thumbtack
Erin K.
Verified review

Jerry and his team catered my wedding in Troutdale in April 2015. The entire process was easy (almost too easy!) from the very beginning. Jerry always replied to my questions right away, made me a quote within my budget, and went above and beyond to find the beer we wanted so we didn't have to bring our own kegs in. I really appreciate Jerry's "all inclusive" approach. Our venue provided tables and linens, but Jerry did everything else for a set, per-person rate. Servers, bartenders, set up, tear down, utensils, plates, etc. It was all included. He served the wine we purchased, and didn't charge us corkage for not going through his distributer. Jerry is very friendly and professional, I always felt like I was in great hands. And on the wedding day I had no worries about at all! Also - the food was absolutely delicious. Thank you for helping make our wedding day perfect, Erin

Bottoms Up Bartending
4.6
from 89 reviews
  • 5 years in business
  • 159 hires on Thumbtack
Jonise O.
Verified review

Julie tended bar for our wedding, at a rural farm venue. So friendly and professional! She was excellent at providing exactly what we needed, which changed a few times leading up to our wedding. She offered creative cocktail recipe ideas beforehand, which we were unfortunately not able take advantage of due to our budget. She did a great job of serving tasty drinks with the minimal ingredients we provided. Serving our 120 guests was a breeze for her; I know she could easily tackle more people or a more complicated drink menu. My wedding coordinator, a self-proclaimed "stickler", said she was impressed. I could tell Julie is a seasoned bartender.

Top Pro
Don't Mess With The Bride
5.0
from 27 reviews
  • 6 years in business
  • 30 hires on Thumbtack
  • Top Pro on Thumbtack
Claire P.
Verified review

Will, was our wedding coordinator! He made our wedding day PERFECT. Him and his assistant in training, made the whole day go smoothly, he got everyone's phone numbers from the bridal party and DJ (so not a single soul would call or text me (the bride) on wedding day), helped and thought of creative decorating ideas within hours of the wedding. From the day we planned till the last minute of wedding day, it was EVERYTHING we needed and some! I highly recommend Will! He will make your special day one you will never forget!!!

Blooms and Rooms PDX
4.9
from 23 reviews
  • 33 years in business
  • 34 hires on Thumbtack
Josh S.
Verified review

June played a huge role in our wedding decor, and did a phenomenal job at designing all of our floral pieces! She assembled beautiful bouquets for my bridesmaids, and handsome boutonnieres for the groomsmen. I have known June for a number of years, and admire her trustworthy and honest character, she really loves her job, and it shows! When it came time for a consultation meeting, she was very flexible, and worked around our schedule. As soon as we sat down, and shared our ideas with her, we really felt that she understood our vision. She made it fun and gave helpful advice, and quickly caught on to our theme. She was all in, and VERY attentive, which made us even more excited! We didn't feel rushed at all during our meeting with her, she answered all of our questions, and made us feel very comfortable with leaving this task in her hands, we had no concerns! She quoted my husband and I a fair and affordable price, and even helped us save money, how awesome is THAT?! After our meeting, she got to work quickly! My husband and I paid for a wedding coordinator as one of our vendors, but honestly felt that June played that "role" more efficiently. Although she wasn't technically our coordinator, we felt that she went above and beyond her job description. This lady is literally someone you want on your team when it comes to planning for your big day. June was in frequent communication with us, and made us feel as if we were her only customers. When the big day finally arrived, June was right on time, and brought a team of associates to set up all of the decor and flower arrangements we discussed. I knew she was going to take care of everything, and it was a HUGE relief to know that she knew exactly what she was doing. The moment I walked down the aisle, I was amazed, everything was perfect! I think one of my favorite designs of hers was the arbor. The backdrop at the alter was made up of beautifully strung flowers, which hung from the top of the arbor to the ground, it was GORGEOUS!!! It was better than what I had imagined! June helped create a dream land for us on our special day and we loved it! The reception area was amazing, she designed beautiful centerpieces made of birch wood vases. And provided fruit wood table top slabs for our head table. It was more than we could have hoped for! Hands down, June is one of the BEST! We hosted about 150 guests, and had a short engagement of only 4 1/2 months, June was able to accomplish everything we wanted and more within that time! We were very happy with her work, and honestly don't know what we would have done without her! We loved working with June, and highly recommend her services, she made our dream wedding come true! -J & C (Happy Bride and Groom!)

Party To Go-Go,LLC
5.0
from 14 reviews
  • 4 years in business
  • 11 hires on Thumbtack
Ellen F.
Verified review

Nicole was a delight to work with. She is professional, yet extremely personable. She listens to the client and customizes the experience exactly to their needs. Nicole kept me updated and I never had to worry about a thing, as she was capable and resourceful in getting my daughter's wedding decor bought, set up and removed.

Trone Productions
5.0
from 9 reviews
  • 6 years in business
  • 18 hires on Thumbtack
Shanna Rae S.
Verified review

Trevor did a SUPERB job hosting our wedding! We asked for a specific vibe of music to go with our Sunday afternoon cocktail reception and dinner. He asked a lot of questions, was open to playing new and different songs we requested, and captured the vibe we were going for beautifully. He also provided announcements throughout our wedding day to keep the day moving smoothly and our guests informed of what was happening next. We loved working with Trevor and would hire him again!

  • 1 year in business
  • 7 hires on Thumbtack
Kristin S.
Verified review

Lacy was an absolute life saver. Before we hired her I was so overwhelmed with everything we had to do! Lacy helped us out so much and definitely helped relieve my stress. She is also such a sweet genuine and lovely person to work with. She went above and beyond my expectations. I would recommend her to anyone that’s in need of a wedding coordinator!!

Zartin's Catering
5.0
from 6 reviews
  • 3 years in business
  • 2 hires on Thumbtack
Liza T.
Verified review

We just celebrated my in-laws' 50th wedding anniversary. Liz and company catered our event. Liz and her sister listened to us and took our expectations to heart. They were very professional to deal with. They were prompt in responding to our texts and emails. Liz visited the event location two days ahead so she knows how to setup buffet tables. They showed up hours ahead to prepare. They were friendly and presentable. The food was absolutely delicious and each dish complimented one another. They helped in the clean up and packing all leftovers for us to take home. We had such positive experience with them. Thank you Liz and company for ensuring our event went well.

Eats Creative Cuisine
5.0
from 5 reviews
  • 16 years in business
Angela B.
Verified review

I have had the opportunity to enjoy Eats Creative Cuisine on multiple occasions. Whether it is a catered wedding or a little picnic dinner, it has been incredible EVERY SINGLE TIME.

e&b photography
5.0
from 5 reviews
  • 12 years in business
  • 6 hires on Thumbtack
Paul C.
Verified review

My wife and I recently hired e&b photography to shoot our wedding. Chris and Christian were very easy to work with and accommodated all of our needs. Working with them was stress free and the easiest part of our planning process. We just received our finished photos and love the results. We highly recommend Chris and Christian!

Falling in Love Events
5.0
from 5 reviews
  • 4 years in business
  • 4 hires on Thumbtack
Diane F.
Verified review

Autumn is lovely to work with, and was very helpful as our day-of-coordinator! During the wedding day she was making sure there was communication between all the prep areas, making sure everything was on schedule, and playing the right music at the right times! (We only had a live band during the dancing, and only playing songs from an ipod for the rest of the events.)

Flowers by Mary Beth Bartel
5.0
from 5 reviews
    Linda K.
    Verified review

    Mary Beth was a pleasure to work with. She is very professional and certainly knows her flowers! She showed up just at the right time and delivered beautiful flowers that lasted for quite some time after the wedding. I would highly recommend her to anyone!

    • 1 hire on Thumbtack
    Morgan E.
    Verified review

    Madison is absolutely AMAZING!!!!! I highly recomend her to anyone!! She has such an eye for aesthetics when it comes to weddings and event planning! She is organized, creative, and she really made my vision come to life!! She worked magic for my wedding and made it everything I wanted and more! Not to mention she is the sweetest!! I am SO glad I decided to go with her, it was the best experience! She made it so fun and stress free! Totally worth it!!

    • 3 years in business
    Amy Q.
    Verified review

    I could't be more happy that we hired Vanessa as our day-of-coordinator for our wedding. From the first meeting, Vanessa was professional and organized and also extremely interested in all of the details of my wedding. My expectation was really just for her to help me keep things organized on the day-of, but periodically throughout the entire wedding planning process she would reach out to offer recommendations and advice as needed. A couple weeks before the big day, she stepped in and took over for all my interactions with all of my vendors for me (she even called my hotel to see if I could check in early to drop off my wedding gown). This was such a huge relief, because she was able to filter the stressful conversations in addition to saving me TONS of time so I could enjoy my wedding week with friends and family. On the wedding day, Vanessa showed up early to take care of every need (including printing out my wedding vows that I forgot to print!) throughout the entire day she was everywhere she needed to be without anyone needing to ask! At one point, our shuttle bus (for pre-wedding photos) driver was lost, but he only spoke Spanish so we were having a hard time telling him where to go - the next thing I knew, Vanessa is sitting next to him giving step-by-step instructions IN SPANISH! Vanessa did a great job organizing so many aspect of the day, even at the end of the night, she organized a beautiful sparkler send-off and helped my in-laws load our personal items into the cars after we left. She even took some extra items that were left behind to her house for safe-keeping until I came home from my honeymoon. All-in-all.... Vanessa was the glue that held my wedding day together and I recommend her 110%

    All Set To Celebrate
    5.0
    from 3 reviews
    • 1 year in business
    • 3 hires on Thumbtack
    Alla Y.
    Verified review

    Nataliya is hands down the best wedding planner a bride could ask for!!! She is extremely detail oriented and will make the best day of your life even better than you could imagine. She will help no matter how big or small the request is. From helping me find the perfect venue to cake to flowers she does it all. On the day of the wedding she made sure all the vendors knew where/what to do without me having to talk to anyone and just focus on being the bride. The venue looked perfect because she listened to everything I wanted and made it magically appear. My bridesmaids loved how kind and respectful she was when helping them find their places for the ceremony and herding them for the never ending photos I wanted. There is hands down no better wedding (or any other event) planner in Portland!!! I can’t wait to have another event that I can hire her to help me cause I know she will go above and beyond my expectations and make the day unforgettable.

    Weddings by Angel
    5.0
    from 2 reviews
      Frances M.
      Verified review

      What an awesome day. Thanks to Angel all the details (big and small) were handled so all I had to worry about is getting married. I highly recommend Angel for your special day.

      Current Productions
      5.0
      from 1 review
      • 9 years in business
      David B.
      Verified review

      I hired Brook with Current Productions to DJ my brothers wedding a couple of years ago. He did an outstanding job getting people on the dance floor to shake their grove thing. Overall, he is professional, reliable and most of all just a great individual.

      About

      You can relax and enjoy your wedding day, confident that I will take care of everything. With every fine detail tailored to you and your partner's desires, let me turn the wedding of your dreams into a reality.

      About

      The Perfect Team! Together, Patricia and Paula's unique talents and skills allow them to explore, inspire, create and execute. The end result is a day you will be able to cherish for the rest of your life!

      About

      I have been in the wedding industry for 6 years. I've worked every position and been faced with every possible dhilemma. I am excellent at overcoming obsticles seamlessly with little cost to you or your guests!

      About

      I am a licensed minister with the Universal Life Church, I can marry any one of any faith or of no faith and I can do it for a minimal cost and minimal travel expenses if outside the Portland Metro Region of Oregon.

      Q & A

      Answers to commonly asked questions from the experts on Thumbtack.

      What does a wedding event coordinator do?

      Pulling off a large, complex wedding or an elegant, small affair requires juggling myriad details, including the officiant, food, drink, wedding cake, entertainment, transportation, rehearsal dinner, photography, equipment rentals, venue reservations and more. A wedding event coordinator can help you keep track of these details, overseeing the planning process and managing everything on the day of your wedding. Each wedding coordinator (and wedding) is different, but in general you can expect an event coordinator to:

      • Help you devise a realistic wedding budget and hold your vendors to it.
      • Map out a master plan that includes all of the details including ceremony music, favors, the guest book and more.
      • Suggest ceremony and reception locations that fit your wedding size, budget and vision.   
      • Suggest florists, photographers, bands, caterers and other vendors that fit your budget.
      • Negotiate vendor contracts for the best deals.
      • Create a timeline for the day of the wedding that includes each vendor and member of your wedding party.
      • Mail invitations and track RSVPs.
      • Answer questions about wedding etiquette and current wedding trends.
      • Manage the wedding day from supervising vendors and setup to handling last-minute emergencies.

      What is a wedding planner?

      A wedding planner is a professional service provider whose job it is to organize and execute all the details of a couple’s wedding. A wedding planner can be contracted at any stage in the wedding planning process to help to any degree the couple is willing to pay for. Wedding planning is similar to event planning in that a planning team handles the coordination of multiple wedding elements including catering, venue, guests, entertainment, decor, transportation and more. Anyone who has ever been involved in a wedding can confirm that wedding planning is hard work. Experience brings wisdom when it comes to avoiding or resolving day-of challenges. There is no legal regulatory body that oversees or certifies wedding planning as an industry. Anyone who chooses can call themselves a wedding planner. When looking for a wedding planner, be sure to read reviews, and make smart hiring decisions by asking about licenses and insurance.

      How much do day-of wedding coordinators cost?

      A day-of wedding coordinator makes sure that every detail of your wedding day goes off without a hitch, and deals quickly and quietly with any last-minute emergencies. For many brides, the day-of wedding coordinator is their best investment! The average national cost for a wedding coordinator is $800 to $1,000. Although full-service wedding coordinators often charge a percentage of the total wedding budget, most day-of coordinators charge a flat fee plus an additional hourly fee if the day runs long. For example, a 15-hour day-of coordination costs an average of $600, plus an additional $45 per hour if the coordinator works more than the planned 15 hours. Another option is to hire a coordinator to manage the last-minute details leading up to the event; for example, 25 hours of month-of coordination costs an average of $1,200. Several factors affect the cost of day-of coordination, including the region, the planner’s experience, and the specifics of the wedding. If the ceremony and reception are in two different locations, expect to pay more than if they’re in the same place. Also, extra details, such as managing food trucks or setting up snacks in addition to the meal, will increase the cost.

      What should you ask a wedding coordinator?

      When you hire a wedding coordinator, you want to make sure he or she gets you and can execute perfectly your vision of your dream wedding. To find the very best fit, it’s important to ask these five questions:

      • Are you available on my wedding date? If the coordinator isn’t available on your big day, there’s no reason to continue the interview — unless you’re willing to shift your date to accommodate their schedule.
      • What’s average cost of most of your weddings? If the coordinator’s usual wedding is outside your range, they might not be the right coordinator for you. Ask whether the coordinator requires a minimum wedding budget. In general, the wedding coordinator’s fee should be about 15 percent of your budget.
      • What is your speciality? Some coordinators specialize in day-of coordination, some create the overall vision, and others act as a producer. Make sure your wedding coordinator provides the type of services that will most help you create the event you have in mind, such as selecting vendors and handling their contracts, or managing the guest list and invitations.
      • What are your ideas for fulfilling our wedding vision? After you describe your dream wedding — rustic or sophisticated, traditional or funky — the wedding coordinator should be able to suggest appropriate venues, menus, decorations, etc..

      Do you have a portfolio? Ask to see photos of their favorite weddings, especially if they’ve managed any that are similar to what you have in mind. This will help you see if you like their style and if their ideas seem fresh and creative.

      Do I need a wedding day coordinator?

      Even if you’ve handled every detail of planning your wedding, you might appreciate having a day-of wedding coordinator in your corner. Usually, the coordinator meets with you a few weeks before your wedding to put together a detailed timeline of everything that needs to happen on your wedding day. Then, on the big day, the coordinator makes sure everything goes according to plan — and handles any emergencies that pop up, such as party crashers, missing tuxedos, late vendors, disappearing bridal party members and more. Most wedding coordinators also handle:

      • Distributing the wedding day timeline to all of your vendors.
      • Coordinating all of your vendors, including the photographer, florist and baker.
      • Conducting the wedding rehearsal.
      • Helping the bride and her wedding party get dressed and take photos.   
      • Checking floor plans, lighting levels, cake placement, menus, favors and more.
      • Collecting the wedding gifts and keeping personal items safe and accounted for.

      Even if you don’t think you need a wedding coordinator, check with your venue. Some require that couples hire a day-of wedding coordinator for the day of the event. 

      Hire skilled professionals for absolutely everything.