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Find a day of wedding coordinator near Salt Lake City, UT

Find a day of wedding coordinator near Salt Lake City, UT

3 near you

Find a day of wedding coordinator near Salt Lake City, UT

3 near you

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Top 3 Day Of Wedding Coordinators near Salt Lake City, UT

Day-of Wedding Coordinators Cost Guide

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Q & A

Answers to commonly asked questions from the experts on Thumbtack.

What does a wedding event coordinator do?

Pulling off a large, complex wedding or an elegant, small affair requires juggling myriad details, including the officiant, food, drink, wedding cake, entertainment, transportation, rehearsal dinner, photography, equipment rentals, venue reservations and more. A wedding event coordinator can help you keep track of these details, overseeing the planning process and managing everything on the day of your wedding. Each wedding coordinator (and wedding) is different, but in general you can expect an event coordinator to:

  • Help you devise a realistic wedding budget and hold your vendors to it.
  • Map out a master plan that includes all of the details including ceremony music, favors, the guest book and more.
  • Suggest ceremony and reception locations that fit your wedding size, budget and vision.   
  • Suggest florists, photographers, bands, caterers and other vendors that fit your budget.
  • Negotiate vendor contracts for the best deals.
  • Create a timeline for the day of the wedding that includes each vendor and member of your wedding party.
  • Mail invitations and track RSVPs.
  • Answer questions about wedding etiquette and current wedding trends.
  • Manage the wedding day from supervising vendors and setup to handling last-minute emergencies.

How much do day-of wedding coordinators cost?

A day-of wedding coordinator makes sure that every detail of your wedding day goes off without a hitch, and deals quickly and quietly with any last-minute emergencies. For many brides, the day-of wedding coordinator is their best investment! The average national cost for a wedding coordinator is $800 to $1,000. Although full-service wedding coordinators often charge a percentage of the total wedding budget, most day-of coordinators charge a flat fee plus an additional hourly fee if the day runs long. For example, a 15-hour day-of coordination costs an average of $600, plus an additional $45 per hour if the coordinator works more than the planned 15 hours. Another option is to hire a coordinator to manage the last-minute details leading up to the event; for example, 25 hours of month-of coordination costs an average of $1,200. Several factors affect the cost of day-of coordination, including the region, the planner’s experience, and the specifics of the wedding. If the ceremony and reception are in two different locations, expect to pay more than if they’re in the same place. Also, extra details, such as managing food trucks or setting up snacks in addition to the meal, will increase the cost.

What should you ask a wedding coordinator?

When you hire a wedding coordinator, you want to make sure he or she gets you and can execute perfectly your vision of your dream wedding. To find the very best fit, it’s important to ask these five questions:

  • Are you available on my wedding date? If the coordinator isn’t available on your big day, there’s no reason to continue the interview — unless you’re willing to shift your date to accommodate their schedule.
  • What’s average cost of most of your weddings? If the coordinator’s usual wedding is outside your range, they might not be the right coordinator for you. Ask whether the coordinator requires a minimum wedding budget. In general, the wedding coordinator’s fee should be about 15 percent of your budget.
  • What is your speciality? Some coordinators specialize in day-of coordination, some create the overall vision, and others act as a producer. Make sure your wedding coordinator provides the type of services that will most help you create the event you have in mind, such as selecting vendors and handling their contracts, or managing the guest list and invitations.
  • What are your ideas for fulfilling our wedding vision? After you describe your dream wedding — rustic or sophisticated, traditional or funky — the wedding coordinator should be able to suggest appropriate venues, menus, decorations, etc..

Do you have a portfolio? Ask to see photos of their favorite weddings, especially if they’ve managed any that are similar to what you have in mind. This will help you see if you like their style and if their ideas seem fresh and creative.

Do I need a wedding day coordinator?

Even if you’ve handled every detail of planning your wedding, you might appreciate having a day-of wedding coordinator in your corner. Usually, the coordinator meets with you a few weeks before your wedding to put together a detailed timeline of everything that needs to happen on your wedding day. Then, on the big day, the coordinator makes sure everything goes according to plan — and handles any emergencies that pop up, such as party crashers, missing tuxedos, late vendors, disappearing bridal party members and more. Most wedding coordinators also handle:

  • Distributing the wedding day timeline to all of your vendors.
  • Coordinating all of your vendors, including the photographer, florist and baker.
  • Conducting the wedding rehearsal.
  • Helping the bride and her wedding party get dressed and take photos.   
  • Checking floor plans, lighting levels, cake placement, menus, favors and more.
  • Collecting the wedding gifts and keeping personal items safe and accounted for.

Even if you don’t think you need a wedding coordinator, check with your venue. Some require that couples hire a day-of wedding coordinator for the day of the event. 

Reviews for Salt Lake City day of wedding coordinators
Tegan S.
Alyssa did a great job in both helping me plan out my wedding a serve as a day of coordinator. She was very flexible and was able to help with last minute changes and professionally handle all of those little issues that come up during any large event. My wedding turned out like a perfect fairytale and that is much in part due to Alyssa’s hard work. Thank you for making my day so special!!
Dream Weddings by AlyssaDream Weddings by Alyssa
Emily P.
I hate to give Angela a bad review, because she's a great lady, but I must. We hired her to be a day-of coordinator only; and although over the last year, she has had multiple meetings with us that she didn't have to, most of those were not fruitful. I think I answered the same questions about a million times. She would take notes, use apps, and even record our meetings, yet repeat all the same topics the next time we met. We loved her recommendation in the Reverand to perform our ceremony, but even then she asked me every time we met who was performing it. For being a wedding coordinator, there was zero organization on her part. The main thing outside of "day-of" duties that she was going to help with was contacting all of the vendors to get final info, invoices, coordinate final payments, etc. My mom and I did all of that - all she did was send them the day-of timeline that I sent her. As for the day of, I had put together 5 different timelines/checklists - One for myself, mother-of-the-bride, and bridesmaids; one for Angela herself, one for the vendors, one for the DJ, and a checklist of every single decor item so she could check them off as things were set up (we didn't not have a lot at all). We went over the things in those lists over and over again, and I gave her a folder with the copies for the day-of, yet my mom was getting texts from her ALL DAY while we were getting ready. She was asking questions about things that were already talked about, extremely simple, and were clearly outlined in her folder. It was really frustrating for the money we paid her and how much time I spent meeting with her over the last year. She even tried to make my processional line begin walking to the wrong song - luckily I had sent them all the song the night before so they didn't start walking! It was an expensive set-up and take-down, basically. We easily could've gotten on without her and be $1,000 richer. This sounds so harsh, but it's 100% true and I'm sad about how disappointing she was after all the talk and excitement.
Diverse Diva-Weddings & EventsDiverse Diva-Weddings & Events
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