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Gilroy Wedding Event Planners

Browse these wedding event planners with great ratings from Thumbtack customers in Gilroy.

Top Pro
Cazadores Catering
4.9
from 109 reviews
  • 28 years in business
  • 181 hires on Thumbtack
  • Top Pro on Thumbtack
Trish F.
Verified review

We had a wedding rehearsal dinner on a Friday and I connected and ordered on Tuesday of the same week. Professionals all the way and the food was outstanding! Thank you Evan and Gabby!

  • 5 years in business
  • 96 hires on Thumbtack
Nisha M.
Verified review

Manya and her team made all my dreams come true for my colorful chai-themed co-ed baby shower. I'm extremely detail-oriented and a perfectionist by heart - so that's a challenge for any event planner :) Manya helped execute my vision to the T! She's very hardworking, kind and accommodating to all needs - big and small. She has good ideas and can be flexible to work with on any budget. She's also very responsive to text, email and phone calls. You won't regret collaborating with Manya - she's passionate about her work and will help make your event truly dazzle :)

  • 5 years in business
  • 47 hires on Thumbtack
Caitlin W.
Verified review

Hiring LadyMarry was one of the best decisions we made for our wedding! Deb is a class act. From our initial DJ meeting to our wedding day, he was professional, organized and calm. He asked us the right questions to make sure our wedding was the event that we truly wanted. He understood our musical tastes, gave us helpful advice on pre-ceremony and cocktail hour music ideas, his mixes were outstanding, his announcements were well placed and delivered, and he easily went with the flow when things came up. A guest at our wedding got the spontaneous idea to have all the guests do a mannequin challenge. He found the right time to do it, announced to the guests and guided us through it. He also recorded it and edited an awesome video for us. It is amazing to have those moments captured in such a special way! Thank you!

  • 22 hires on Thumbtack
Rebekah N.
Verified review

Chef Hyson catered our wedding last year (over 100 guests) in June. He did a phenomenal job. The food was amazing, our guests still mention it. It was not your typical bland boring wedding buffet food. Everything was fresh and flavorful. We would love to hire him to cook the same meal for us on our Anniversary! There are so many great things I could say about our experience with Chef Hyson and it would go on for pages. I will keep it simple and just say that you'd be crazy not to hire him. Also just want to add that the only negative review I see here is by Donna C who also had prime rib served at her wedding. I assume the prime rib was pre cut. We chose to have someone cut and serve the prime rib for each guest as they went through the buffet line. The prime rib was amazing!

Top Pro
Roddy Diaz
4.8
from 23 reviews
  • 7 years in business
  • 30 hires on Thumbtack
  • Top Pro on Thumbtack
Erika C.
Verified review

Everything was perfect,not only did the staff cater to everyones needs,they served the food quickly and decorated it on the plate beautifully, they really made my wedding of 160+people amazing,i kept getting compliments all night from guests telling me service was great!must have for an y event! Bar service,waiter service, great at listening to clients needs! A++++😊😊😊😊😊

Top Pro
Taneva Events
4.8
from 21 reviews
  • 5 years in business
  • 23 hires on Thumbtack
  • Top Pro on Thumbtack
Galina J.
Verified review

We hired Taneva Events for our wedding on July 29th, 2017. After a long search for a florist, I came across Velina. After our first contact, which was very pleasant and friendly, I knew that I was going to hire Velina for our wedding. She listened to what I had in mind for my flowers and was able to provide me with some great recommendations on how to make that happen. Velina is very sweet, very responsive and professional. She provided her answers and assistance to all of the questions and concerns I had. The day of the wedding, I got more then what I hoped for. My flowers were so beautiful! Velina did an AMAZING work. She delivered not only what I asked for, but even more! We got so many complements on our flowers, from centerpieces to corsages. I would ABSOLUTELY recommend to hire Taneva Events if you are looking for a florist for your next event.

In This Moment
4.8
from 20 reviews
  • 3 years in business
  • 31 hires on Thumbtack
Sarah F.
Verified review

I absolutely recommend Kristine and her team. She met up with my husband and I at our venue about a month before our wedding. This was a several hour drive for her which we really appreciated. She took the time to go through every detail, not only about the catering component, but the entire wedding. She clearly has a great deal of experience in the business and we got a lot of great ideas and input from her. She also was very much our advocate when dealing with the difficult bar manager at our venue. The day of the wedding she and her team set everything up perfectly. Her staff was amazing. They were all so sweet and stayed to the very end of the night making sure everything was cleaned and finished. Again I completely recommend Kristine, our wedding was amazing and a huge success which she had a big part of!

Top Pro
  • 8 years in business
  • 28 hires on Thumbtack
  • Top Pro on Thumbtack
Caitlin H.
Verified review

Beth is great! She worked with me for months while I solidified details for my wedding. There were venue changes and date changes and I'm so glad it all worked out. Admittedly, I wasn't too impressed with the first bouquet arrangement she prepared but I think it was becuase she wanted to meet my expectations for flowers (which werent totally in season yet so some colors werent available). Once we discussed my changes and preferences, the second bouquet was amazing and everything I envisioned! My bouquet, cake topper and centerpieces at the wedding were simply gorgeous!! I would love to work with her again and would recommend her to fam/friends.

Top Pro
MKultra Events
5.0
from 13 reviews
  • 19 years in business
  • 15 hires on Thumbtack
  • Top Pro on Thumbtack
Marcy & George G.
Verified review

During our first meeting, Mary Kay explained that her goal was to make sure that we (parents of the bride) would be relaxed, confident and enjoying the special moments of our daughter's wedding day - WITHOUT having to worry about logistics, timelines or small details. With years of experience, and knowledge planning and coordinating large events and weddings, MaryKay provided guidance, clarity, creativity and the confidence to put our minds and hearts totally at ease. She served as a sounding board for creative time and money-saving ideas the months leading up to the wedding, and especially during the final month and the week of -and day of- our daughter's wedding. Mary Kay helped us explore sample table decor ideas, keeping into consideration our budget. She used her vast knowledge of vendors in the SF Bay Area, and created 'demo' and 'mock-up' table decor settings, helping us finalize our lovely decor designs. Her expertise, can-do attitude, sense of humor and clear and intentional communications resulted in peace of mind and confidence on our part (the parents of the bride) that all would be well on the big day. Even if something unexpected would happen, we were confident that Mary Kay would come to the rescue! Her 'Day Of' emergency kit was stocked FULL of anything that might be needed. And with out of town visitors, she suggested gift-basket/welcome ideas that were a huge hit with our guests. She stayed in communication with our vendors, and provided a detailed timeline and work-back schedule for the very busy 'Week Of' and 'Day Of' the wedding. Everything went off without a hitch! Many of our wedding guests marveled at how smoothly everything went on the big day (3/21/15), which we believe is in large part due to the pre-planning, fun, creative energy and guidance provided by Mary Kay. If you are planning a wedding or special event, and would like to release and let go of the stress, details and planning... Mary Kay is for you! We are more than happy to HIGHLY recommend Mary Kay to anyone who may need her services.

Robyn Diane Events
5.0
from 8 reviews
  • 4 years in business
  • 14 hires on Thumbtack
Stacey G.
Verified review

Robyn made my bridal shower a total surprise! I was not expecting it at all. It was based on me, as the theme was what I love best, horses. I could tell she had spent so much time researching to find decorations and party favors that would make my bridal shower so special. She also helped plan my backyard wedding. I'm not a very good party planner myself so had no idea where to start. When I hired her, she stepped right in and took the control I was looking for. I could relax and have a great time at my wedding knowing every little detail was being watched and taken care of by Robin.

Jaimee Leigh Events
5.0
from 8 reviews
  • 19 years in business
  • 27 hires on Thumbtack
Kathy H.
Verified review

Our experience with Weddings by Jaimee was exceptional. Jaimee’s services are truly “Turn Key”. She was a very warm and professional Officiant, Wedding Planner and Floral Designer. Her knowledge of Aloha, flowers and design allowed us to customize our dream of creating our Hawaii Theme of “Ohana”! You feel her excitement for making your day the most important thing in the world. I did not hesitate to recommend her to our hotel Catering Director as an Officiant and Floral Designer. Reach out to Weddings by Jaimee to make your wedding day one to remember.

Stripes Event Decorating
5.0
from 8 reviews
  • 6 years in business
Brittany R.
Verified review

Stripes is a wonderful boutique that also puts on chic parties and has a great eye for design. Love everything about what she does and produces. Will definitely use her Again for an event/party/baby shower etc

Events By Rubal
4.9
from 8 reviews
  • 1 year in business
  • 3 hires on Thumbtack
Alina R.
Verified review

They say a wedding is only as good as the people who plan it. We absolutely LOVED working with Rubal at Events by Rubal!!!! We have the Rubal to thank for the most beautiful, seamless and perfect day in our lives! From the moment we hired Rubal, we felt not one ounce of stress or worry for our wedding day. Who knew wedding planning could be so fun? Rubal is the sweetest, most creative, talented and organized person and it genuinely shows through her amazing events. She was there every single step of the way from the concept and design of the wedding, helping us find amazing vendors, organizing and facilitating all vendor meetings, and providing us with professional guidance in a non-obtrusive and tasteful way. With my husband and I both working full time jobs, she made planning SO easy and stress free. Our wedding was absolutely stunning and flawlessly executed and it we owe it all to Rubal's dedication to ensure that we had and ENJOYED the wedding of our dreams. We received overwhelming compliments on not only the design details, but how smooth, elegant and effortless the wedding day was. It was the best decision we could have ever made to hire Rubal to plan our wedding and feel so lucky to have worked her. Rubal we love you! - A+M

Events by Diana & Tammy
5.0
from 6 reviews
  • 3 years in business
  • 4 hires on Thumbtack
Eric L.
Verified review

My wife and I had thought we'd do our own wedding planning. We'd found our venue and vendors on our own; how hard could the finishing touches be? Especially for the small, simple event we envisioned? In hindsight, we'd accomplished only the easiest parts of the process, and without Diana and Tammy's help I don't know how we would have had the wonderful, stress-free event that we did. While we hired them as day-of-coordinators, they provided much more than day-of services, taking over vendor interactions months in advance of the actual event, actively helping to plan table layouts and other details, and in weekly video chats they provided organization and discipline that kept my wife and I on-task. There's so much work behind even a "simple" wedding that we hadn't even thought about, but Diana and Tammy guided us through it all. They were lifesavers; our wedding day was everything we'd hoped that it would be, and Diana and Tammy were absolutely critical to making it happen.

La Vie en Rose
4.0
from 7 reviews
  • 20 years in business
  • 9 hires on Thumbtack
Thumbtack Customer
Verified review

She is very creative, which is something I am definitely not, so I appreciated that aspect of her work. I did notice that she is a little scatter-brained and less organized than my other wedding vendors. In the end, she got the job done and it turned it nicely.

Amaraya Events
5.0
from 3 reviews
  • 9 years in business
  • 11 hires on Thumbtack
Melissa I.
Verified review

I worked with Shereen who was phenomenal! Any questions or concerns I had she was able to address in a timely manner. I rented linens, chair covers, table runners, and napkins from them and they were able to create such an elegant look for our wedding reception. They have such a wide selection to choose from and really work with you to stay within your budget. Will definitely keep them in mind for any upcoming events.

Lake James & Co.
5.0
from 2 reviews
  • 2 years in business
Dawn J.
Verified review

Thank you for all of your help and creativity in planning the best wedding ever. I couldn't have been more happy with what you helped me achieve. Everything from beginning to end was perfect and you allowed me to have the most stress free day. It couldn't have been more smooth and successful! All of the design and decor was beautiful, and all of the food and menu planning you helped me create was a hit! My guests couldn't have been more satisfied especially with the signature drinks! Thank you for being super attentive, detail oriented and hands on! You went above and beyond and had it all together!

Elegance Event Planner
3.0
from 2 reviews
  • 4 years in business
  • 1 hire on Thumbtack
Nitin J.
Verified review

Did an excellent job organizing the jungle safari theme for our son's first birthday party. Had animal cutouts, balloons, very good center pieces and nice creative touches by using various props to make it look like jungle safari. Service delivered on time. The decoration was done in time.

Bow Weddings

New To Thumbtack

  • 4 years in business
About

  • 26 years in business
About

Zoli's Events and Custom Weddings offers full production services. We offer a variety of services that cater to your specific event. If you need assistance in determining your needs, we would love to sit down with you and help put together a package and price that is right for you. Ask us about any of the package guidelines to learn more details, and e-mail or call us to set up a free consultation.

Crystal and Confetti

New To Thumbtack

  • 4 years in business
About

We are a family business that focuses on celebrating your life with themes that cater to you. We love to mix styles like modern themes with classic traditions and glam-chix to give you an event that compliments your lifestyle and interests. We are two event planner friends who love to create, decorate and have fun! Half elegant and classy, the other half is whimsical and explosive. Together, we are Crystal and Confetti Events.

Q & A

Answers to commonly asked questions from the experts on Thumbtack.

What does a wedding event coordinator do?

Pulling off a large, complex wedding or an elegant, small affair requires juggling myriad details, including the officiant, food, drink, wedding cake, entertainment, transportation, rehearsal dinner, photography, equipment rentals, venue reservations and more. A wedding event coordinator can help you keep track of these details, overseeing the planning process and managing everything on the day of your wedding. Each wedding coordinator (and wedding) is different, but in general you can expect an event coordinator to:

  • Help you devise a realistic wedding budget and hold your vendors to it.
  • Map out a master plan that includes all of the details including ceremony music, favors, the guest book and more.
  • Suggest ceremony and reception locations that fit your wedding size, budget and vision.   
  • Suggest florists, photographers, bands, caterers and other vendors that fit your budget.
  • Negotiate vendor contracts for the best deals.
  • Create a timeline for the day of the wedding that includes each vendor and member of your wedding party.
  • Mail invitations and track RSVPs.
  • Answer questions about wedding etiquette and current wedding trends.
  • Manage the wedding day from supervising vendors and setup to handling last-minute emergencies.

What is a wedding planner?

A wedding planner is a professional service provider whose job it is to organize and execute all the details of a couple’s wedding. A wedding planner can be contracted at any stage in the wedding planning process to help to any degree the couple is willing to pay for. Wedding planning is similar to event planning in that a planning team handles the coordination of multiple wedding elements including catering, venue, guests, entertainment, decor, transportation and more. Anyone who has ever been involved in a wedding can confirm that wedding planning is hard work. Experience brings wisdom when it comes to avoiding or resolving day-of challenges. There is no legal regulatory body that oversees or certifies wedding planning as an industry. Anyone who chooses can call themselves a wedding planner. When looking for a wedding planner, be sure to read reviews, and make smart hiring decisions by asking about licenses and insurance.

How much do day-of wedding coordinators cost?

A day-of wedding coordinator makes sure that every detail of your wedding day goes off without a hitch, and deals quickly and quietly with any last-minute emergencies. For many brides, the day-of wedding coordinator is their best investment! The average national cost for a wedding coordinator is $800 to $1,000. Although full-service wedding coordinators often charge a percentage of the total wedding budget, most day-of coordinators charge a flat fee plus an additional hourly fee if the day runs long. For example, a 15-hour day-of coordination costs an average of $600, plus an additional $45 per hour if the coordinator works more than the planned 15 hours. Another option is to hire a coordinator to manage the last-minute details leading up to the event; for example, 25 hours of month-of coordination costs an average of $1,200. Several factors affect the cost of day-of coordination, including the region, the planner’s experience, and the specifics of the wedding. If the ceremony and reception are in two different locations, expect to pay more than if they’re in the same place. Also, extra details, such as managing food trucks or setting up snacks in addition to the meal, will increase the cost.

What should you ask a wedding coordinator?

When you hire a wedding coordinator, you want to make sure he or she gets you and can execute perfectly your vision of your dream wedding. To find the very best fit, it’s important to ask these five questions:

  • Are you available on my wedding date? If the coordinator isn’t available on your big day, there’s no reason to continue the interview — unless you’re willing to shift your date to accommodate their schedule.
  • What’s average cost of most of your weddings? If the coordinator’s usual wedding is outside your range, they might not be the right coordinator for you. Ask whether the coordinator requires a minimum wedding budget. In general, the wedding coordinator’s fee should be about 15 percent of your budget.
  • What is your speciality? Some coordinators specialize in day-of coordination, some create the overall vision, and others act as a producer. Make sure your wedding coordinator provides the type of services that will most help you create the event you have in mind, such as selecting vendors and handling their contracts, or managing the guest list and invitations.
  • What are your ideas for fulfilling our wedding vision? After you describe your dream wedding — rustic or sophisticated, traditional or funky — the wedding coordinator should be able to suggest appropriate venues, menus, decorations, etc..

Do you have a portfolio? Ask to see photos of their favorite weddings, especially if they’ve managed any that are similar to what you have in mind. This will help you see if you like their style and if their ideas seem fresh and creative.

Do I need a wedding day coordinator?

Even if you’ve handled every detail of planning your wedding, you might appreciate having a day-of wedding coordinator in your corner. Usually, the coordinator meets with you a few weeks before your wedding to put together a detailed timeline of everything that needs to happen on your wedding day. Then, on the big day, the coordinator makes sure everything goes according to plan — and handles any emergencies that pop up, such as party crashers, missing tuxedos, late vendors, disappearing bridal party members and more. Most wedding coordinators also handle:

  • Distributing the wedding day timeline to all of your vendors.
  • Coordinating all of your vendors, including the photographer, florist and baker.
  • Conducting the wedding rehearsal.
  • Helping the bride and her wedding party get dressed and take photos.   
  • Checking floor plans, lighting levels, cake placement, menus, favors and more.
  • Collecting the wedding gifts and keeping personal items safe and accounted for.

Even if you don’t think you need a wedding coordinator, check with your venue. Some require that couples hire a day-of wedding coordinator for the day of the event. 

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