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Find a day of wedding coordinator near Denver, CO

Find a day of wedding coordinator near Denver, CO

11 near you

Find a day of wedding coordinator near Denver, CO

11 near you

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Top 10 Day Of Wedding Coordinators near Denver, CO

Avatar for Gypsy Libations, Ltd.
Avatar for Gypsy Libations, Ltd.
9. Gypsy Libations, Ltd.
New on Thumbtack
New on Thumbtack
  • Serves Denver, CO

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Gypsy Libations is the only premium bartending service in Denver metro area offering complete, custom craft cocktail design and execution for private & public non-profit events. However, as experienced event professionals, it is our attention to detail, flexibility and personal engagement that your guests will remember. Our services and packages can be customized to suit any occasion or budget, but always include our total commitment to creating a unique, exceptional experience for you and your guests. A caterer's first passion is usually the food, and while most companies will supply bar labor of varying degrees of professionalism, beverage service is usually an afterthought. However, a guest's experience is frequently shaped much more directly by the friendly face at the bar, often the communications & command center of an event, than even the delicious meal awaiting them. At Gypsy Libations, our first passion is exceptional service (and making seriously delicious cocktails, of course). Our mission is to create a truly joyful experience for your guests, in a safe & welcoming environment, so that you can relax and be part of the celebration. With all the time, energy and resources our clients pour into hosting the perfect event, we consider it our personal responsibility to make sure all the individual elements come together as one seamless whole. Having an experienced event professional on the floor with guests, interacting personally & meeting the needs of each one, often determines the difference between a mediocre event and the magic that happens when a meaningful social or professional occasion becomes more than just the sum of its parts. Let us make that magic happen for you.See more

$600

starting cost

$600

starting cost

Day-of Wedding Coordinators Cost Guide

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Q & A

Answers to commonly asked questions from the experts on Thumbtack.

What does a wedding event coordinator do?

Pulling off a large, complex wedding or an elegant, small affair requires juggling myriad details, including the officiant, food, drink, wedding cake, entertainment, transportation, rehearsal dinner, photography, equipment rentals, venue reservations and more. A wedding event coordinator can help you keep track of these details, overseeing the planning process and managing everything on the day of your wedding. Each wedding coordinator (and wedding) is different, but in general you can expect an event coordinator to:

  • Help you devise a realistic wedding budget and hold your vendors to it.
  • Map out a master plan that includes all of the details including ceremony music, favors, the guest book and more.
  • Suggest ceremony and reception locations that fit your wedding size, budget and vision.   
  • Suggest florists, photographers, bands, caterers and other vendors that fit your budget.
  • Negotiate vendor contracts for the best deals.
  • Create a timeline for the day of the wedding that includes each vendor and member of your wedding party.
  • Mail invitations and track RSVPs.
  • Answer questions about wedding etiquette and current wedding trends.
  • Manage the wedding day from supervising vendors and setup to handling last-minute emergencies.

What should you ask a wedding coordinator?

When you hire a wedding coordinator, you want to make sure he or she gets you and can execute perfectly your vision of your dream wedding. To find the very best fit, it’s important to ask these five questions:

  • Are you available on my wedding date? If the coordinator isn’t available on your big day, there’s no reason to continue the interview — unless you’re willing to shift your date to accommodate their schedule.
  • What’s average cost of most of your weddings? If the coordinator’s usual wedding is outside your range, they might not be the right coordinator for you. Ask whether the coordinator requires a minimum wedding budget. In general, the wedding coordinator’s fee should be about 15 percent of your budget.
  • What is your speciality? Some coordinators specialize in day-of coordination, some create the overall vision, and others act as a producer. Make sure your wedding coordinator provides the type of services that will most help you create the event you have in mind, such as selecting vendors and handling their contracts, or managing the guest list and invitations.
  • What are your ideas for fulfilling our wedding vision? After you describe your dream wedding — rustic or sophisticated, traditional or funky — the wedding coordinator should be able to suggest appropriate venues, menus, decorations, etc..

Do you have a portfolio? Ask to see photos of their favorite weddings, especially if they’ve managed any that are similar to what you have in mind. This will help you see if you like their style and if their ideas seem fresh and creative.

How much do day-of wedding coordinators cost?

A day-of wedding coordinator makes sure that every detail of your wedding day goes off without a hitch, and deals quickly and quietly with any last-minute emergencies. For many brides, the day-of wedding coordinator is their best investment! The average national cost for a wedding coordinator is $800 to $1,000. Although full-service wedding coordinators often charge a percentage of the total wedding budget, most day-of coordinators charge a flat fee plus an additional hourly fee if the day runs long. For example, a 15-hour day-of coordination costs an average of $600, plus an additional $45 per hour if the coordinator works more than the planned 15 hours. Another option is to hire a coordinator to manage the last-minute details leading up to the event; for example, 25 hours of month-of coordination costs an average of $1,200. Several factors affect the cost of day-of coordination, including the region, the planner’s experience, and the specifics of the wedding. If the ceremony and reception are in two different locations, expect to pay more than if they’re in the same place. Also, extra details, such as managing food trucks or setting up snacks in addition to the meal, will increase the cost.

Do I need a wedding day coordinator?

Even if you’ve handled every detail of planning your wedding, you might appreciate having a day-of wedding coordinator in your corner. Usually, the coordinator meets with you a few weeks before your wedding to put together a detailed timeline of everything that needs to happen on your wedding day. Then, on the big day, the coordinator makes sure everything goes according to plan — and handles any emergencies that pop up, such as party crashers, missing tuxedos, late vendors, disappearing bridal party members and more. Most wedding coordinators also handle:

  • Distributing the wedding day timeline to all of your vendors.
  • Coordinating all of your vendors, including the photographer, florist and baker.
  • Conducting the wedding rehearsal.
  • Helping the bride and her wedding party get dressed and take photos.   
  • Checking floor plans, lighting levels, cake placement, menus, favors and more.
  • Collecting the wedding gifts and keeping personal items safe and accounted for.

Even if you don’t think you need a wedding coordinator, check with your venue. Some require that couples hire a day-of wedding coordinator for the day of the event. 

Reviews for Denver day of wedding coordinators
Lauren H.
Julia was absolutely amazing! My husband and I cannot thank her enough. I would highly recommend her to anyone and everyone who needs a wedding coordinator. She went above and beyond in helping prepare for the wedding and on the big day. She was prepared, punctual, and so helpful from start to finish. Her attention to detail and organizational skills made everything run smoothly, no matter what the case. Her professionalism shined through and her positivity was contagious. Her and her team made our wedding stress free and so special. You need her to be a part of your wedding day! Thank you Julia!
Julia Whaley EventsJulia Whaley Events
Tripp H.
Kelly was absolutely amazing! We can't say enough about her, she helped us so much with our wedding day. We had a large wedding, 200+ people. She was organized and on top of everything. She met with us multiple times before our wedding to go over details and to make sure we were feeling comfortable with everything. She was readily available and flexible with last minute changes, and she was great at communicating with and coordinating the vendors. There were no hiccups on our wedding day thanks to Kelly's great work organizing everything! We can't speak highly enough about Kelly and would recommend her to all of our friends and family. Thanks again. - Tripp and Tierney.
Kelly Tracy WeddingsKelly Tracy Weddings
Alexis E.
Having Mairah there to support our wedding day was hands down one of the best decisions we made throughout the entire planning process… I would almost say it tied with deciding to marry my husband. She was not only incredibly easy to work with but also so much fun. She had a great vision for the space and made our nontraditional surprise wedding celebration everything we could have ever hoped for. There were a lot of little details that had to line up perfectly in order to keep the surprise element of the day for all of our guests, Mariah handled everything with ease. Our timeline got pushed back and we had to make a handful of game time decisions and she handled it all flawlessly. She not only made sure we had everything we needed on our wedding day but also worked so well with our parents and all our guests. We could not have asked to work with a more talented and professional coordinator. Look no further for the perfect coordinator. Thank you SO much, Mariah!
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Ashley W.
Carla was absolutely wonderful! Prior to my wedding she responded to all of my emails/texts promptly (usually in less than an hour) and made herself available to help me with anything I needed. The week of my wedding she was great, she made sure that all details were taken care of and reminded me of items I had completely forgotten about (like additional decor, seating arrangements for my newly divorced parents, etc.). She was great at the rehearsal dinner making sure all wedding party knew exactly where to be at what time and answered all questions. She also carefully maneuvered family members to avoid any drama (my family has some issues) which was a MAJOR relief for me as I was very anxious about how family members would interact. On the actual wedding day we counted on Carla to decorate the entire venue with the decor we provided and she did a wonderful job! Her experience with weddings and photography shows because she knew exactly how and where to place decorations so that they would be showcased throughout the event. Once the ceremony/reception began, I was so thankful to have Carla. She kept everyone on schedule and made sure there were no issues. When our DJ went rogue (he was a really nice guy but did not follow ANY of our playlist suggestions...) she repeatedly made song changes and did her best to keep him in line (this was a full time job). She made sure the night went smoothly and everyone has been talking about how great she was. If you are looking for a wedding planner or day of coordinator you should ABSOLUTELY hire Carla. Our wedding would have been very different if she had not been there to take care of all of the day of issues and I cannot recommend her enough!
Fabulous Functions by CarlaFabulous Functions by Carla
Alex C.
I've put off writing this review because it is never fun to write negative things. Our experience with Mariah started off so well that we are still surprised at how poorly the day-of coordination seemed to go. There's always quite a bit going on the day of a wedding and our's was no exception, however, from our own experience and the feedback from our friends and family, we can only conclude that something went wrong with much of the coordination. I've broken it down by issue. 1) The rehearsal: Mariah could not be present for the rehearsal the day before the wedding, which was understandable because it was a busy season for weddings. However, the assistant she sent in her place was woefully unprepared to handle it. She was unorganized and not nearly authoritative enough to get our wedding party through the rehearsal. She wrote down our decided order for the ceremony, but then that never made it to Mariah, who tried to rearrange us just before the (already delayed) ceremony. 2) Decorations: We had several containers of decorations that were never touched, despite them being pointed out repeatedly and talked about previously. While I understand not all of them ended up being necessary or possible, I was perplexed why I took the time to send the list of decorations and images of them when they were left untouched and nothing was communicated to us. It was a waste of money we did not need. This turned out to be a recurring theme, which would be fine if things were handled, but it turns out they were not. Some of the rest of our vendor team and even one of the wedding party had to step in to get a lot of the set up done. We had been assured that it was handled. 3) Alcohol: We provided the beer and wine for the wedding, which was delivered by Molly's. We had quite a bit left, which the liquor store would have bought back. However, at the end of the night the extra booze was left in a fridge at the venue, which was not allowed. As a result, it was all thrown out the next day by the venue. Our contract stated we could not leave it on site, and we had plenty of folks who could have taken care of transporting it if anyone had let us know. This seems like a large detail that should have been caught by the person coordinating. 4) Timeline: We did work with Mariah to put together a detailed timeline to make sure we could get through everything in the relatively short 6.5 hours from set up to break down. I'm not sure where much of the delay came from, but we ended up starting the ceremony 15 minutes late, which put us past sunset in the middle of the ceremony. The lighting, a detail that Mariah also dismissed, ended up being vital for the ceremony as a result. Again, the rest of our vendor team and even venue staff had to step up to handle quite a bit of the logistics that we thought her and her team were handling. 5) Attitude: We did not expect this to be a problem. There are always problems with unruly guests and we did not expect ours' to be any different. However, when my fiance's mother brought up the weather as an issue for the guests, Mariah snapped at her. This dismissive attitude toward many of the logistical issues of the wedding day really showed up in the form of delays in the timeline, lack of direction for us and our wedding party, and lack of help and direction at the end of the evening when it was especially important. As I previously mentioned, much of our experience before the wedding day was quite positive, especially her vendor suggestions. Our photographer was amazing. She also did well keeping us "on track" throughout the process. In retrospect I wish we had more direction since it seems some things we did not nail down may have contributed to the problem. She also did great bringing our vendors together and putting the timeline for the day together. Those were both things we would not have gotten done ourselves. These positive early experiences only add to our disappointment with the way things went in the end.
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