Find a day of wedding coordinator near Denver, CO

Find a day of wedding coordinator near Denver, CO

Find a day of wedding coordinator near Denver, CO

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Top 8 Day Of Wedding Coordinators near Denver, CO

Day-of Wedding Coordinators Cost Guide

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Q & A

Answers to commonly asked questions from the experts on Thumbtack.

What does a wedding event coordinator do?

Pulling off a large, complex wedding or an elegant, small affair requires juggling myriad details, including the officiant, food, drink, wedding cake, entertainment, transportation, rehearsal dinner, photography, equipment rentals, venue reservations and more. A wedding event coordinator can help you keep track of these details, overseeing the planning process and managing everything on the day of your wedding. Each wedding coordinator (and wedding) is different, but in general you can expect an event coordinator to:

  • Help you devise a realistic wedding budget and hold your vendors to it.
  • Map out a master plan that includes all of the details including ceremony music, favors, the guest book and more.
  • Suggest ceremony and reception locations that fit your wedding size, budget and vision.   
  • Suggest florists, photographers, bands, caterers and other vendors that fit your budget.
  • Negotiate vendor contracts for the best deals.
  • Create a timeline for the day of the wedding that includes each vendor and member of your wedding party.
  • Mail invitations and track RSVPs.
  • Answer questions about wedding etiquette and current wedding trends.
  • Manage the wedding day from supervising vendors and setup to handling last-minute emergencies.

How much do day-of wedding coordinators cost?

A day-of wedding coordinator makes sure that every detail of your wedding day goes off without a hitch, and deals quickly and quietly with any last-minute emergencies. For many brides, the day-of wedding coordinator is their best investment! The average national cost for a wedding coordinator is $800 to $1,000. Although full-service wedding coordinators often charge a percentage of the total wedding budget, most day-of coordinators charge a flat fee plus an additional hourly fee if the day runs long. For example, a 15-hour day-of coordination costs an average of $600, plus an additional $45 per hour if the coordinator works more than the planned 15 hours. Another option is to hire a coordinator to manage the last-minute details leading up to the event; for example, 25 hours of month-of coordination costs an average of $1,200. Several factors affect the cost of day-of coordination, including the region, the planner’s experience, and the specifics of the wedding. If the ceremony and reception are in two different locations, expect to pay more than if they’re in the same place. Also, extra details, such as managing food trucks or setting up snacks in addition to the meal, will increase the cost.

What should you ask a wedding coordinator?

When you hire a wedding coordinator, you want to make sure he or she gets you and can execute perfectly your vision of your dream wedding. To find the very best fit, it’s important to ask these five questions:

  • Are you available on my wedding date? If the coordinator isn’t available on your big day, there’s no reason to continue the interview — unless you’re willing to shift your date to accommodate their schedule.
  • What’s average cost of most of your weddings? If the coordinator’s usual wedding is outside your range, they might not be the right coordinator for you. Ask whether the coordinator requires a minimum wedding budget. In general, the wedding coordinator’s fee should be about 15 percent of your budget.
  • What is your speciality? Some coordinators specialize in day-of coordination, some create the overall vision, and others act as a producer. Make sure your wedding coordinator provides the type of services that will most help you create the event you have in mind, such as selecting vendors and handling their contracts, or managing the guest list and invitations.
  • What are your ideas for fulfilling our wedding vision? After you describe your dream wedding — rustic or sophisticated, traditional or funky — the wedding coordinator should be able to suggest appropriate venues, menus, decorations, etc..

Do you have a portfolio? Ask to see photos of their favorite weddings, especially if they’ve managed any that are similar to what you have in mind. This will help you see if you like their style and if their ideas seem fresh and creative.

Do I need a wedding day coordinator?

Even if you’ve handled every detail of planning your wedding, you might appreciate having a day-of wedding coordinator in your corner. Usually, the coordinator meets with you a few weeks before your wedding to put together a detailed timeline of everything that needs to happen on your wedding day. Then, on the big day, the coordinator makes sure everything goes according to plan — and handles any emergencies that pop up, such as party crashers, missing tuxedos, late vendors, disappearing bridal party members and more. Most wedding coordinators also handle:

  • Distributing the wedding day timeline to all of your vendors.
  • Coordinating all of your vendors, including the photographer, florist and baker.
  • Conducting the wedding rehearsal.
  • Helping the bride and her wedding party get dressed and take photos.   
  • Checking floor plans, lighting levels, cake placement, menus, favors and more.
  • Collecting the wedding gifts and keeping personal items safe and accounted for.

Even if you don’t think you need a wedding coordinator, check with your venue. Some require that couples hire a day-of wedding coordinator for the day of the event. 

Reviews for Denver day of wedding coordinators
Lauren H.
Julia was absolutely amazing! My husband and I cannot thank her enough. I would highly recommend her to anyone and everyone who needs a wedding coordinator. She went above and beyond in helping prepare for the wedding and on the big day. She was prepared, punctual, and so helpful from start to finish. Her attention to detail and organizational skills made everything run smoothly, no matter what the case. Her professionalism shined through and her positivity was contagious. Her and her team made our wedding stress free and so special. You need her to be a part of your wedding day! Thank you Julia!
Julia Whaley EventsJulia Whaley Events
Tripp H.
Kelly was absolutely amazing! We can't say enough about her, she helped us so much with our wedding day. We had a large wedding, 200+ people. She was organized and on top of everything. She met with us multiple times before our wedding to go over details and to make sure we were feeling comfortable with everything. She was readily available and flexible with last minute changes, and she was great at communicating with and coordinating the vendors. There were no hiccups on our wedding day thanks to Kelly's great work organizing everything! We can't speak highly enough about Kelly and would recommend her to all of our friends and family. Thanks again. - Tripp and Tierney.
Kelly Tracy WeddingsKelly Tracy Weddings
Rebecca C.
The Day of Coordinator for my wedding did not do a good job. Multiple aspects of my wedding were completely ruined because of her actions. SHE was seen taking shots at the bar, eating our cupcakes and playing on her phone for the duration of our ceremony causing a serious snafu. I reached out to the business owner who wS not responsive, won't take responsibility, and insinuated it was my fault for not contacting her during the wedding when things were going wrong. I'm very disappointed and do not recommend using their services. Your response is a lie and you have not done anything abut this, in fact you pretty much accuse me of lying.
Events by Britainy (Colorado)Events by Britainy (Colorado)
Ashley W.
Carla was absolutely wonderful! Prior to my wedding she responded to all of my emails/texts promptly (usually in less than an hour) and made herself available to help me with anything I needed. The week of my wedding she was great, she made sure that all details were taken care of and reminded me of items I had completely forgotten about (like additional decor, seating arrangements for my newly divorced parents, etc.). She was great at the rehearsal dinner making sure all wedding party knew exactly where to be at what time and answered all questions. She also carefully maneuvered family members to avoid any drama (my family has some issues) which was a MAJOR relief for me as I was very anxious about how family members would interact. On the actual wedding day we counted on Carla to decorate the entire venue with the decor we provided and she did a wonderful job! Her experience with weddings and photography shows because she knew exactly how and where to place decorations so that they would be showcased throughout the event. Once the ceremony/reception began, I was so thankful to have Carla. She kept everyone on schedule and made sure there were no issues. When our DJ went rogue (he was a really nice guy but did not follow ANY of our playlist suggestions...) she repeatedly made song changes and did her best to keep him in line (this was a full time job). She made sure the night went smoothly and everyone has been talking about how great she was. If you are looking for a wedding planner or day of coordinator you should ABSOLUTELY hire Carla. Our wedding would have been very different if she had not been there to take care of all of the day of issues and I cannot recommend her enough!
Fabulous Functions by CarlaFabulous Functions by Carla
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