Wedding Coordination

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Day-of Wedding Coordinators Cost Guide

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Q & A

Answers to commonly asked questions from the experts on Thumbtack.

What does a wedding event coordinator do?

Pulling off a large, complex wedding or an elegant, small affair requires juggling myriad details, including the officiant, food, drink, wedding cake, entertainment, transportation, rehearsal dinner, photography, equipment rentals, venue reservations and more. A wedding event coordinator can help you keep track of these details, overseeing the planning process and managing everything on the day of your wedding. Each wedding coordinator (and wedding) is different, but in general you can expect an event coordinator to:

  • Help you devise a realistic wedding budget and hold your vendors to it.
  • Map out a master plan that includes all of the details including ceremony music, favors, the guest book and more.
  • Suggest ceremony and reception locations that fit your wedding size, budget and vision.   
  • Suggest florists, photographers, bands, caterers and other vendors that fit your budget.
  • Negotiate vendor contracts for the best deals.
  • Create a timeline for the day of the wedding that includes each vendor and member of your wedding party.
  • Mail invitations and track RSVPs.
  • Answer questions about wedding etiquette and current wedding trends.
  • Manage the wedding day from supervising vendors and setup to handling last-minute emergencies.

How much do day-of wedding coordinators cost?

A day-of wedding coordinator makes sure that every detail of your wedding day goes off without a hitch, and deals quickly and quietly with any last-minute emergencies. For many brides, the day-of wedding coordinator is their best investment! The average national cost for a wedding coordinator is $800 to $1,000. Although full-service wedding coordinators often charge a percentage of the total wedding budget, most day-of coordinators charge a flat fee plus an additional hourly fee if the day runs long. For example, a 15-hour day-of coordination costs an average of $600, plus an additional $45 per hour if the coordinator works more than the planned 15 hours. Another option is to hire a coordinator to manage the last-minute details leading up to the event; for example, 25 hours of month-of coordination costs an average of $1,200. Several factors affect the cost of day-of coordination, including the region, the planner’s experience, and the specifics of the wedding. If the ceremony and reception are in two different locations, expect to pay more than if they’re in the same place. Also, extra details, such as managing food trucks or setting up snacks in addition to the meal, will increase the cost.

What should you ask a wedding coordinator?

When you hire a wedding coordinator, you want to make sure he or she gets you and can execute perfectly your vision of your dream wedding. To find the very best fit, it’s important to ask these five questions:

  • Are you available on my wedding date? If the coordinator isn’t available on your big day, there’s no reason to continue the interview — unless you’re willing to shift your date to accommodate their schedule.
  • What’s average cost of most of your weddings? If the coordinator’s usual wedding is outside your range, they might not be the right coordinator for you. Ask whether the coordinator requires a minimum wedding budget. In general, the wedding coordinator’s fee should be about 15 percent of your budget.
  • What is your speciality? Some coordinators specialize in day-of coordination, some create the overall vision, and others act as a producer. Make sure your wedding coordinator provides the type of services that will most help you create the event you have in mind, such as selecting vendors and handling their contracts, or managing the guest list and invitations.
  • What are your ideas for fulfilling our wedding vision? After you describe your dream wedding — rustic or sophisticated, traditional or funky — the wedding coordinator should be able to suggest appropriate venues, menus, decorations, etc..

Do you have a portfolio? Ask to see photos of their favorite weddings, especially if they’ve managed any that are similar to what you have in mind. This will help you see if you like their style and if their ideas seem fresh and creative.

Do I need a wedding day coordinator?

Even if you’ve handled every detail of planning your wedding, you might appreciate having a day-of wedding coordinator in your corner. Usually, the coordinator meets with you a few weeks before your wedding to put together a detailed timeline of everything that needs to happen on your wedding day. Then, on the big day, the coordinator makes sure everything goes according to plan — and handles any emergencies that pop up, such as party crashers, missing tuxedos, late vendors, disappearing bridal party members and more. Most wedding coordinators also handle:

  • Distributing the wedding day timeline to all of your vendors.
  • Coordinating all of your vendors, including the photographer, florist and baker.
  • Conducting the wedding rehearsal.
  • Helping the bride and her wedding party get dressed and take photos.   
  • Checking floor plans, lighting levels, cake placement, menus, favors and more.
  • Collecting the wedding gifts and keeping personal items safe and accounted for.

Even if you don’t think you need a wedding coordinator, check with your venue. Some require that couples hire a day-of wedding coordinator for the day of the event. 

Reviews for Ashburn day of wedding coordinators
Thumbtack Customer
Maria was the perfect wedding coordinator, and made the whole day as smooth as possible. Thank you so much!!!
Silverbell WeddingsSilverbell Weddings
Amanda C.
Every bride needs a Day of Coordinator to ease the anxiety of the big day. Book with L.Guy Event planning so you can enjoy your wedding day!
Leandra & Company, LLCLeandra & Company, LLC
Missy D.
I hired Mela as my day of coordinator for my wedding! She was really great! I would definitely recommend.
Events By ClarkEvents By Clark
Vy H.
Chardae was a Godsend! She was the best investment for our wedding day! I did all lf the wedding planning, so I was looking for a day-of coordinator to take care of everything the day of. Not only was she responsive, professional, and accommodating, she was truly invested in making sure Kenton and I had a stress-free and enjoyable wedding from start to finish. Chardae went above and beyond what was required! She stepped in when vendors were falling short or things were not as planned, and you would have no idea until she gave you a “behind the scenes” debrief after the wedding. Chardae was so thoughtful in executing all the day-of coordination, and she did it with such poise, patience, and professionalism that it really put Kenton and I at ease to know we were in good hands!! I would absolutely recommend Chardae!
Your Day with Chardae RenéeYour Day with Chardae Renée
Mark A.
We had an amazing wedding, and Dream Events by Pamela helped make it the perfect day. We were worried because we were based in New York and were coordinating our Wedding long distance. We hired them for Day of Coordinating but they did so much more. They helped with Rehearsals and were able to pivot when plans changed, such as starting the ceremony earlier. Pamela and her team were thorough and recorded/noted every request and concern we discussed in email and over phone calls. They even helped by calling my father in law to ensure he showed at the wedding on time. I would highly recommend.
Pam Hoppas Dream Events LLCPam Hoppas Dream Events LLC
Bridgette M.
LaShonda was an incredible Day of Coordinator. She was thoughtful in details and anticipated any and all needs for the wedding prior and during the event. She let us borrow beautiful lanterns that she placed flowers inside of as well bringing welcome signs to help direct our guests to the ceremony location. Everything was executed perfectly. She truly made our wedding day seamless. Thank you for everything LaShonda!!!!
LNN Planning & DesignLNN Planning & Design
Alison W.
Corley and Juan were nothing short of incredible for our wedding! Corley was the best wedding coordinator - we got so many comments about how on top of it she was, and everything ran smoothly! She also went above and beyond as a "day-of coordinator," working with our vendors and attending several meetings with the venue. Juan was the perfect DJ as well! He worked with us to find the perfect music selection and even mixed a few songs when we wanted them to be shorter or to fade into another song. He was so professional and a joy to work with. To top it all off, their lawn games were a huge hit at the wedding. We 100% recommend Stardust Events for any wedding, party, or work event you want to throw!
Stardust EventsStardust Events
Natalie L.
Corley was an amazing day-of coordinator. The week of our wedding, Corley was in communication with all the vendors and confirmed all details with them. She helped us manage communication when our hotel had to change at the last minute. She attended our rehearsal the day before the wedding. She dropped off sandwiches for the bridesmaids on the day of the wedding. She also went early to decorate the venue (and it looked incredible!) She ran the ceremony and helped us stay on schedule. She organized all of the clean up and made sure the items were repacked in the correct cars. I couldn't recommend Corley highly enough!
Stardust EventsStardust Events
Naya o.
Even though my venue came with a day of coordinator, I’m definitely glad I hired LaToya for my wedding. She was the main reason my wedding ran smoothly and I was able to relax and actually enjoy it. She kept me on track during the planning process and gave me ideas. She helped with the rehearsal as well as setup. She helped us stay on time and even made sure we ate. She is great at her job and also very personable. I would definitely recommend her to future brides.
LaToya BoldenLaToya Bolden
Katie R.
I hired Lashonda as my day of coordinator. She reached out about four weeks before the wedding to start getting my vendors together and putting together my timeline. She was awesome! From the venue walkthrough to breaking down everything at the end of the night, I felt that everything was under control. I also loved that once she took over, staying in contact with vendors was off my plate. Everything ran smoothly the day of. She took every email, text, picture, and any last minute arrangement and made it work with what I wanted for my wedding. I highly recommend her!
LNN Planning & DesignLNN Planning & Design
Margie M.
I was in need of a day of wedding coordinator and Couture Concierge made everything less stressful during the months of planning our wedding. Couture Concierge was exactly what I was looking for. They were attentive to “our” needs, didn’t make me feel as though I was difficult to work with or a nuisance, very professional, attentive to details, patient, offered suggestions and helpful at times when I was unsure, punctual at times of face to face meetings, a people person who is down to earth with a sense of humor too. I didn’t have to worry about anything after I made my plans and goals known to them. Couture Concierge made our wedding day more beautiful than I imagined it to be. I highly recommend Couture Concierge without hesitation and it was a pleasure working with them. They will get the job done!!!
Couture Concierge Event ServicesCouture Concierge Event Services
Kristina D.
Through it all, Ashley showed nothing but professionalism and helped to execute one of the most important days of our lives without hesitation. Although there were issues on our special day, we cannot thank her enough for navigating through them and for us to the best of her abilities. We booked Ashley for day-of coordination. If we had to do it all over again, we would have retained her services for the entire process. For any bride, the wedding process can be stressful, but she displayed excellent customer service skills, professionalism, and was very responsive when we had questions.
Ashley CarletteAshley Carlette
Sarenah P.
If you are looking for a planner/coordinator, you should definitely choose Ashley Carlette. Ashley and her team(Carla and Kim) were absolutely phenomenal! They literally took all the stress and worries away. On my wedding day, I was able to relax and just enjoy my time getting ready! I literally had the PERFECT day! Ashley made sure that the vendors were there on time, that everyone knew our timeline for the day and she made sure that we were on schedule. She is so down to earth, funny and super understanding! Ashley makes sure that you have everything happen the way that YOU want it to. So glad that I went with Ashley and her team for my special day!
Ashley CarletteAshley Carlette
Tiffany C.
Listen…if you think you don’t need a coordinator, you do—and that person needs to be Chardae! She hit the ground running from our first conversation and was such a life saver on my wedding day. She beat me to the venue the day of & was already setting up & putting out little fires lol. It was so wonderful to have her help take the stress/pressure off of me by keeping me on schedule and talking to vendors so I could enjoy my day. She stayed until the very end, boxing up my things & loading our limo up with our belongings, gifts, etc. 10/10–would recommend!
Your Day with Chardae RenéeYour Day with Chardae Renée
Rachel S.
I'd give Chardae 10 stars if that was an option. A few weeks before my wedding, I realized that I needed a day of coordinator. My venue provided almost no assistance, but thanks to her project management experience, Chardae was able to manage all eight individual vendors and timelines seamlessly. She was detailed, kind, and thoughtful with problem solving. She was accommodating to new requests and adaptive to New Orleans traditions that we incorporated in our Houston wedding. She even helped in a crisis of a last minute bustle situation right before first dances. She was excellent (clear, detailed, professional) with communication to make sure all questions were answered and timelines were kept. Hire Chardae. You won't regret it.
Your Day with Chardae RenéeYour Day with Chardae Renée
Laura F.
We met Chardae after we had our other coordinator drop out due to Covid and it was the best thing that could have happen. She from the start was a major help, she went above and beyond to help us out, and was always available for all of my many disaster days. My day went so well, I didn’t get one single call from a vendor with questions or problem. She was on top of everything. I am truest honored she was a part of my life and made my day so effortless. She is going to do amazing things, she deserves all wonderful things that are coming. You will not be disappointed in using her for your wedding. Her heart, passion, and calmness is intoxicating to anyone around. Thank you again so so so much for all your work.
Your Day with Chardae RenéeYour Day with Chardae Renée
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