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Portland Day Of Wedding Coordinators

Browse these day-of wedding coordinators with great ratings from Thumbtack customers in Portland.

That Food Guy Catering
4.6
from 106 reviews
  • 18 years in business
  • 170 hires on Thumbtack
Stanislav W.
Verified review

I serendipitously met Jerry the day after the caterer for my wedding bailed on us. I am super grateful because I cannot imagine any better service for my wedding. That was the day that my wife and I dreamed about since we were little, and let's be honest -- food is the way to most peoples' heart -- so I'm very glad to receive compliments from guests that the food was excellent! My wedding was on the last weekend of Sept. 2014 at a farm near Brooks, OR. Jerry and his crew arrived several hours ahead of the ceremony start time, served up a delicious, several course meal in a banquet style, and were SO gracious to my Russian relatives who brought some Russian cuisine (which was unexpected). If you do business with Jerry, you can expect to be consoled by the air of competence he exudes. He is very approachable and kind, and is very good at painting at a picture of how the food will look like at your event.

Bottoms Up Bartending
4.6
from 89 reviews
  • 5 years in business
  • 159 hires on Thumbtack
Morgan M.
Verified review

Make up and hair. She was so fun to be around and she really wanted what was best for me. Made my wedding day so much easier! Thanks again Julie!

Top Pro
Don't Mess With The Bride
5.0
from 27 reviews
  • 6 years in business
  • 30 hires on Thumbtack
  • Top Pro on Thumbtack
Nate T.
Verified review

Will was our wedding-day coordinator. He sat down with us prior to the wedding weekend to discuss all the ins and outs of how we wanted our wedding day to go. He directed our ceremony rehearsal the day before and on the day of the wedding worked his magic. He was very collaborative by taking our suggestions/requests and making them happen based on his own professional and artistic style. He decreased our stress and worry in a way that just allowed us to enjoy the day. Quite honestly, we wouldn't have been able to do it without him. We would highly recommend any couple use him!

Blooms and Rooms PDX
4.9
from 23 reviews
  • 33 years in business
  • 34 hires on Thumbtack
Josh S.
Verified review

June played a huge role in our wedding decor, and did a phenomenal job at designing all of our floral pieces! She assembled beautiful bouquets for my bridesmaids, and handsome boutonnieres for the groomsmen. I have known June for a number of years, and admire her trustworthy and honest character, she really loves her job, and it shows! When it came time for a consultation meeting, she was very flexible, and worked around our schedule. As soon as we sat down, and shared our ideas with her, we really felt that she understood our vision. She made it fun and gave helpful advice, and quickly caught on to our theme. She was all in, and VERY attentive, which made us even more excited! We didn't feel rushed at all during our meeting with her, she answered all of our questions, and made us feel very comfortable with leaving this task in her hands, we had no concerns! She quoted my husband and I a fair and affordable price, and even helped us save money, how awesome is THAT?! After our meeting, she got to work quickly! My husband and I paid for a wedding coordinator as one of our vendors, but honestly felt that June played that "role" more efficiently. Although she wasn't technically our coordinator, we felt that she went above and beyond her job description. This lady is literally someone you want on your team when it comes to planning for your big day. June was in frequent communication with us, and made us feel as if we were her only customers. When the big day finally arrived, June was right on time, and brought a team of associates to set up all of the decor and flower arrangements we discussed. I knew she was going to take care of everything, and it was a HUGE relief to know that she knew exactly what she was doing. The moment I walked down the aisle, I was amazed, everything was perfect! I think one of my favorite designs of hers was the arbor. The backdrop at the alter was made up of beautifully strung flowers, which hung from the top of the arbor to the ground, it was GORGEOUS!!! It was better than what I had imagined! June helped create a dream land for us on our special day and we loved it! The reception area was amazing, she designed beautiful centerpieces made of birch wood vases. And provided fruit wood table top slabs for our head table. It was more than we could have hoped for! Hands down, June is one of the BEST! We hosted about 150 guests, and had a short engagement of only 4 1/2 months, June was able to accomplish everything we wanted and more within that time! We were very happy with her work, and honestly don't know what we would have done without her! We loved working with June, and highly recommend her services, she made our dream wedding come true! -J & C (Happy Bride and Groom!)

Party To Go-Go,LLC
5.0
from 14 reviews
  • 4 years in business
  • 11 hires on Thumbtack
Ellen F.
Verified review

Nicole was a delight to work with. She is professional, yet extremely personable. She listens to the client and customizes the experience exactly to their needs. Nicole kept me updated and I never had to worry about a thing, as she was capable and resourceful in getting my daughter's wedding decor bought, set up and removed.

Trone Productions
5.0
from 9 reviews
  • 6 years in business
  • 18 hires on Thumbtack
Shanna Rae S.
Verified review

Trevor did a SUPERB job hosting our wedding! We asked for a specific vibe of music to go with our Sunday afternoon cocktail reception and dinner. He asked a lot of questions, was open to playing new and different songs we requested, and captured the vibe we were going for beautifully. He also provided announcements throughout our wedding day to keep the day moving smoothly and our guests informed of what was happening next. We loved working with Trevor and would hire him again!

Northwest Foto
4.9
from 7 reviews
  • 5 years in business
Megan D.
Verified review

Greg was the photographer for my wedding. It was a summertime farm wedding. He was there to photograph from setup to takedown. I love the photos! Especially the posed shots of my husband and me, as well as the families. He was very professional and fun and he is very easy to talk to. It was nice having a photographer that was "just another face" at the party (not in your face). I recommend him to everyone.

  • 1 year in business
  • 7 hires on Thumbtack
Alena E.
Verified review

Lacy was a pleasure to work with. She went above and beyond to make our special day perfect. Not only was she an excellent coordinator, but she also provided invaluable insight and suggestions that helped in our decision making leading up to the wedding day. Without Lacy, the day would not have turned out like it did. She is an extremely responsive, a great communicator, talented when it comes to calming the nerves of the wedding party, and just a wonderful person who truly cared about us and our wedding day. If I could give her more than five stars, I would – I absolutely recommend Lacy to anyone looking for a coordinator or planner.

Zartin's Catering
5.0
from 6 reviews
  • 3 years in business
  • 2 hires on Thumbtack
Liza T.
Verified review

We just celebrated my in-laws' 50th wedding anniversary. Liz and company catered our event. Liz and her sister listened to us and took our expectations to heart. They were very professional to deal with. They were prompt in responding to our texts and emails. Liz visited the event location two days ahead so she knows how to setup buffet tables. They showed up hours ahead to prepare. They were friendly and presentable. The food was absolutely delicious and each dish complimented one another. They helped in the clean up and packing all leftovers for us to take home. We had such positive experience with them. Thank you Liz and company for ensuring our event went well.

e&b photography
5.0
from 5 reviews
  • 12 years in business
  • 6 hires on Thumbtack
Heather C.
Verified review

My wife and I hired Chris as our wedding photographer. He was professional, arrived early, and was flexible with our requests. Everyone loved the photos he took. He found some great backgrounds near our venue to use. The pictures ranged from very candid to staged; but all of them looked awesome! We were lucky to have hired such a great photographer last minute. We'd highly recommend Chris to anyone looking for an event photographer.

Falling in Love Events
5.0
from 5 reviews
  • 4 years in business
  • 4 hires on Thumbtack
Diane F.
Verified review

Autumn is lovely to work with, and was very helpful as our day-of-coordinator! During the wedding day she was making sure there was communication between all the prep areas, making sure everything was on schedule, and playing the right music at the right times! (We only had a live band during the dancing, and only playing songs from an ipod for the rest of the events.)

Flowers by Mary Beth Bartel
5.0
from 5 reviews
    Linda K.
    Verified review

    Mary Beth was a pleasure to work with. She is very professional and certainly knows her flowers! She showed up just at the right time and delivered beautiful flowers that lasted for quite some time after the wedding. I would highly recommend her to anyone!

    • 1 hire on Thumbtack
    Morgan E.
    Verified review

    Madison is absolutely AMAZING!!!!! I highly recomend her to anyone!! She has such an eye for aesthetics when it comes to weddings and event planning! She is organized, creative, and she really made my vision come to life!! She worked magic for my wedding and made it everything I wanted and more! Not to mention she is the sweetest!! I am SO glad I decided to go with her, it was the best experience! She made it so fun and stress free! Totally worth it!!

    • 3 years in business
    Farron D.
    Verified review

    There is a time in a woman's life that is the most important day she will experience. A time that she daydreams of her entire life. On September 6th, 2015 Amanda and I both had the most important day of our lives! But every bride knows that it is a whirlwind to actually get to the day of the wedding with all the planning, collecting, and projects it takes to actually pull of the day. Six months before our wedding a perfect gem came into our lives offering to be a day of coordinator for our wedding for learning experience to build her business in the best way possible. Of course we jumped on the offer and met with Vanessa the next week. We had an instant connection with Vanessa and right away she became family to us. She expressed to us right away what she was going to do for us and we all started to plan that night. The first thing that caught my attention was her immediate organizational skills. She wrote down everything we talked about right away and threw in amazing ideas. When Vanessa left that first night Amanda and I felt like we struck gold! As weeks went on Vanessa kept in close contact with us, always asking how we were doing and asking what she could do to help us. Vanessa came out to our house to work on projects with us, to continue planning, and to figure out our venue prospects. When we finally decided on a venue Vanessa was right by our side meeting with the venue managers and coordinators. She asked every question that we didn't think of and she made sure that we got the best deal possible. As the day came closer Vanessa was a constant support system for us and kept us cool and collected as the stress of a wedding came closer. As most wedding do we had a few hiccups with our venue and Vanessa took charge and fixed all the little speed bumps that came our way. At our rehearsal Vanessa came ready to shine with her impeccable organization. She knew what she was doing and kept explaining how the day was going to go to our wedding party. When we left that day we knew exactly how to walk down the isle, where to stand, how to walk out, and had a plan how the rest of the wedding would go. Needless to say we all felt comfortable and ready for the actual event. Of course when Amanda and I went to bed that night we were so ready for our beautiful outdoor dreamy wedding. When we woke up the next morning it was down pouring. As a bride panic set in knowing that our outdoor wedding could become disastrous. Not even a minute later I got a call from Vanessa calming my nervous and telling me she has a plan. Instantly I knew the day was would be perfect. When my side of the bridal party and I showed up to help set up there were beautiful white tents up to cover our guests and us during the wedding. Vanessa made magic happen to make sure our day went perfect. She directed everyone what still needed to be done and we got all decorations and tables set up in a fashionable time! When we all went to take pictures Vanessa stayed and continued to make our venue perfect. When we arrived it was like a fairytale, she put her beautiful touches on everything. When the wedding started she gathered the wedding party and since it was raining we had to change quickly where we were going to stand and Vanessa took charge and quickly made a decision for us. As we started walking down the isle the rain stopped and the sun came out and all I could do is smile because I knew Vanessa must have pulled some strings with the rain Gods because only she could pull off something like that! Needless to say the wedding went perfectly and the reason I know that is because Vanessa was running her butt off to make sure very thing was perfect and even if there problems she didn't let us know about any of them she just took care of it herself. As the night came to an end and we were getting ready for our exit and Vanessa was still in great spirits and ready to make sure the last few minutes were perfect!! As we got into our truck and drove away we noticed that Vanessa had placed all of our gifts and cards into our truck for us to enjoy that night! Vanessa stayed and cleaned the venue and that night dropped off all of our decor and supplies to our house so that we didn't have to worry about anything. Our over all experience with Vanessa was beyond amazing. Not only was she our day of wedding coordinator but now she is and will forever be Auntie Vanessa to our sweet babies!! If you are looking for a dedicated, organized, passionate, loving, creative day of coordinator for your wedding Vanessa Humphrey is the woman for you. She will blow your exceptions out of this world! Vanessa thank you so much for your support and love for weddings because we wouldn't have been able to do half of what we did without you!! We love you to the moon and back!!

    • 10 years in business
    • 1 hire on Thumbtack
    Wildflower Y.
    Verified review

    I hired Liz as a Day-of-Coordinator for my summer wedding, and so far she has been a dream to work with. She is everything I am not, which is exactly why I hired her. She is super organized and full of energy.... total Type A personality. I've had one meeting with her (per the "This is It" package) and she blew me away with her wedding know-how and decor ideas. You can really tell she is a pro at what she does. It definitely takes a certain personality to do what she does, and she's got it. She has a "take charge" attitude that leaves me feeling relieved and at peace. It is really nice to know that all the little details on the day-of will be taken care of. Yes, Day-of-Coordinators are expensive, but if you shop around, you'll find that Soleil Bliss is one of the more reasonable packages around town (or out-of-town.... she's traveling 2.5 hours for my wedding). Do yourself a favor and buy yourself some peace of mind!! It will be worth every penny! At least I hope it will. Seeing as my wedding is still 3 months away, I'm not really in any position to evaluate her performance/services during an actual wedding. But I've been so impressed with her so far, I just had to write a review. I'll update this after the big event!!

    Vanessa McMillin Events
    5.0
    from 2 reviews
    • 11 years in business
    Tina M.
    Verified review

    Vanessa was a wonderful event planner for my daughters first birthday! It wasn't a typical birthday it was one that any girl dreams of! It was a princess ball! It was so entertaining for the kids and the adults!! The invitations she created were so amazing and could never buy any that came close to hers! I will definetly be using her for my next event!

    • 8 years in business
    Shelley D.
    Verified review

    Regan and I cannot thank you enough for all you did to ensure that her wedding was all that she hoped it would be. From the first, when we wanted a simple ceremony with just a few guests followed by cake and champagne with the residents, to the final day, when we had 45 people for the ceremony in the garden, followed by lunch in the Sullivan Theater and then cake and champagne with the residents in the Hemingway Room, you were amazing. Every time we needed help (Referrals for bakeries? Photographers? Hair stylists?), every time we had questions (Can we have flowers delivered to you? Can we add something to the buffet for the kids? Can we play a DVD slideshow at the reception? ), your response was always “no problem, we can do that”. The lunch buffet was delicious and plentiful (SO glad we didn’t cut the whipped potatoes with basil!), the servers were professional, and the transition from one location to the next seamless. And the little touches were so thoughtful (everyone loved the “eat, drink and be married” sign outside the reception!). You made the wedding so easy and so much fun, Melissa. Thank you, thank you, thank you!

    Miryam, LLC
    5.0
    from 1 review
      Katelyn B.
      Verified review

      Missi was in charge of my entire wedding ceremony and reception. We weren't sure how everything was going to tie together or even if a few of my ideas would work at all, but because of how prepared missi was and because she has such an amazing talent for turning simple things into something truly magical, everything I hoped for became a reality. I was able to relax all day and just enjoy each moment as it passed, all thanks to her. If I could do it over again I would have hired missi sooner so we could have her creativity and fun loving personality for a little bit longer. We LOVE Missi!!!

      Affordable Elegance

      New To Thumbtack

        About

        The Perfect Team! Together, Patricia and Paula's unique talents and skills allow them to explore, inspire, create and execute. The end result is a day you will be able to cherish for the rest of your life!

        About

        Panache Weddings & Events is a full-service company that provides complete coordination and design services for weddings, corporate festivities and other opportunities of celebration. We are original, committed, and passionate about making your event just that, yours. We use every opportunity to be creative and extraordinary, not just ordinary. We thrive when faced with challenges, and encourage our clients think outside the box. All you have to do is sit back, relax and watch us transform your dreams into a reality!

        About

        Allow me to take care of the details and be sure your wedding is your Dream Day💖

        Q & A

        Answers to commonly asked questions from the experts on Thumbtack.

        What does a wedding event coordinator do?

        Pulling off a large, complex wedding or an elegant, small affair requires juggling myriad details, including the officiant, food, drink, wedding cake, entertainment, transportation, rehearsal dinner, photography, equipment rentals, venue reservations and more. A wedding event coordinator can help you keep track of these details, overseeing the planning process and managing everything on the day of your wedding. Each wedding coordinator (and wedding) is different, but in general you can expect an event coordinator to:

        • Help you devise a realistic wedding budget and hold your vendors to it.
        • Map out a master plan that includes all of the details including ceremony music, favors, the guest book and more.
        • Suggest ceremony and reception locations that fit your wedding size, budget and vision.   
        • Suggest florists, photographers, bands, caterers and other vendors that fit your budget.
        • Negotiate vendor contracts for the best deals.
        • Create a timeline for the day of the wedding that includes each vendor and member of your wedding party.
        • Mail invitations and track RSVPs.
        • Answer questions about wedding etiquette and current wedding trends.
        • Manage the wedding day from supervising vendors and setup to handling last-minute emergencies.

        What is a wedding planner?

        A wedding planner is a professional service provider whose job it is to organize and execute all the details of a couple’s wedding. A wedding planner can be contracted at any stage in the wedding planning process to help to any degree the couple is willing to pay for. Wedding planning is similar to event planning in that a planning team handles the coordination of multiple wedding elements including catering, venue, guests, entertainment, decor, transportation and more. Anyone who has ever been involved in a wedding can confirm that wedding planning is hard work. Experience brings wisdom when it comes to avoiding or resolving day-of challenges. There is no legal regulatory body that oversees or certifies wedding planning as an industry. Anyone who chooses can call themselves a wedding planner. When looking for a wedding planner, be sure to read reviews, and make smart hiring decisions by asking about licenses and insurance.

        How much do day-of wedding coordinators cost?

        A day-of wedding coordinator makes sure that every detail of your wedding day goes off without a hitch, and deals quickly and quietly with any last-minute emergencies. For many brides, the day-of wedding coordinator is their best investment! The average national cost for a wedding coordinator is $800 to $1,000. Although full-service wedding coordinators often charge a percentage of the total wedding budget, most day-of coordinators charge a flat fee plus an additional hourly fee if the day runs long. For example, a 15-hour day-of coordination costs an average of $600, plus an additional $45 per hour if the coordinator works more than the planned 15 hours. Another option is to hire a coordinator to manage the last-minute details leading up to the event; for example, 25 hours of month-of coordination costs an average of $1,200. Several factors affect the cost of day-of coordination, including the region, the planner’s experience, and the specifics of the wedding. If the ceremony and reception are in two different locations, expect to pay more than if they’re in the same place. Also, extra details, such as managing food trucks or setting up snacks in addition to the meal, will increase the cost.

        What should you ask a wedding coordinator?

        When you hire a wedding coordinator, you want to make sure he or she gets you and can execute perfectly your vision of your dream wedding. To find the very best fit, it’s important to ask these five questions:

        • Are you available on my wedding date? If the coordinator isn’t available on your big day, there’s no reason to continue the interview — unless you’re willing to shift your date to accommodate their schedule.
        • What’s average cost of most of your weddings? If the coordinator’s usual wedding is outside your range, they might not be the right coordinator for you. Ask whether the coordinator requires a minimum wedding budget. In general, the wedding coordinator’s fee should be about 15 percent of your budget.
        • What is your speciality? Some coordinators specialize in day-of coordination, some create the overall vision, and others act as a producer. Make sure your wedding coordinator provides the type of services that will most help you create the event you have in mind, such as selecting vendors and handling their contracts, or managing the guest list and invitations.
        • What are your ideas for fulfilling our wedding vision? After you describe your dream wedding — rustic or sophisticated, traditional or funky — the wedding coordinator should be able to suggest appropriate venues, menus, decorations, etc..

        Do you have a portfolio? Ask to see photos of their favorite weddings, especially if they’ve managed any that are similar to what you have in mind. This will help you see if you like their style and if their ideas seem fresh and creative.

        Do I need a wedding day coordinator?

        Even if you’ve handled every detail of planning your wedding, you might appreciate having a day-of wedding coordinator in your corner. Usually, the coordinator meets with you a few weeks before your wedding to put together a detailed timeline of everything that needs to happen on your wedding day. Then, on the big day, the coordinator makes sure everything goes according to plan — and handles any emergencies that pop up, such as party crashers, missing tuxedos, late vendors, disappearing bridal party members and more. Most wedding coordinators also handle:

        • Distributing the wedding day timeline to all of your vendors.
        • Coordinating all of your vendors, including the photographer, florist and baker.
        • Conducting the wedding rehearsal.
        • Helping the bride and her wedding party get dressed and take photos.   
        • Checking floor plans, lighting levels, cake placement, menus, favors and more.
        • Collecting the wedding gifts and keeping personal items safe and accounted for.

        Even if you don’t think you need a wedding coordinator, check with your venue. Some require that couples hire a day-of wedding coordinator for the day of the event. 

        Hire skilled professionals for absolutely everything.