How much does event planning cost?

Average cost in 20149: $520 See National

$245

low cost

$520

avg cost

$1,100

high cost

The average cost for a party planner is $520. You are likely to spend between $245 and $1,100 total. Exact price may vary depending on your area and project details.

Updated June 1st, 2017

Next Step: Find out exactly how much your project will cost.

Business event planners work independently on behalf of their clients to plan parties, conferences, meetings and trade shows. Event planners who work with individuals can help plan any celebratory event, from weddings to bar mitzvahs and bat mitzvahs, quinceañeras, anniversary, and birthday parties, and more. Event planners who specialize in planning and overseeing the production of business events typically charge 15 percent to 20 percent of the total event cost. Some event planners who work with individuals also charge for their services this way, and others charge a flat rate for specific services. Rose Special Event Co. in Tinley Park, Illinois, has tiered packages ranging from $395 to $795 for planning and coordinating special events. They charge $35 an hour for each additional on-site assistant at the event.

Planning and coordination

Event coordinators handle the tedious but necessary task of communicating with various vendors, leaving event hosts free to enjoy themselves. All Aspects Catering & Events, based in San Diego, California, specializes in weddings but can cater any special event as well as help clients plan and coordinate it. The company charges $1,500 for full-service wedding coordination and $800 to coordinate on just the day of the big event. In both cases, the price includes:

  • Venue walk-through

  • Event timeline

  • Coordination with all vendors by phone or email at least a week ahead of the event date

  • Ceremony and reception coordination throughout the day

The complete coordination package also includes:

  • Advice on modern wedding etiquette

  • Compilation of comprehensive vendor list and attendance at vendor consultations

  • Coordinatization with caterer, all vendors and venue

  • Unlimited email and phone correspondence during the planning process

  • Meeting one week prior to the event to finalize all details

Parties

Event planners can help organize large or elaborate parties to mark a special occasion—like a milestone birthday, anniversary or retirement. Planners know what needs to get done to put on the envisioned party, and they have connections with caterers, florists and entertainment services. Most event professionals can help clients select these services to match their event theme and budget. Costs for party planning services nationwide range from $240 to $1,070.

Food and drink

Event planners can help select a catering service, create the menu and act as the liaison between the host and the caterer or bartending service. Some full-service catering companies also double as event planners.

Decor

Event planners can pull off a great theme party or make sure a party has particular look and feel. Most planners can coordinate people and services that provide decor, including florists. Cutting Edge Designs in Vineland, New Jersey, is an event planning and decorating service that can help put together any type of party imaginable. Gatherings Event Planning and Catering, based in Tipp City, Ohio, multitasks as well, offering catering, decor, floral and event coordination services.

Entertainment

Most event planners can book the ideal entertainment for a celebration, whether it’s a DJ, live band, magician, comedian or services such as a photo booth, face painter or henna artist.

Pro tip:

  • Nine times out of 10, event planners pay for themselves in negotiating contracts or finding wiggle room in terms of pricing for other service providers or the venue.

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Recent reviews

merrylavender event planning + design

We had hired Belle to plan an 'Under the Sea' themed decor for our son's first birthday party. She did a marvelous job and the decorations were very colorful, vibrant and full of energy. As a result the party turned out to be a grand success, totally exceeding our expectations. She made it to be a memorable one and something to cherish for a long, long time. Right from the beginning she worked with us patiently to understand our needs and expectations and accommodated them within our budget. She also provided suitable, timely and appropriate suggestions to help us decide in tough situations and in some cases where certain features didn't fit our budget, she went out of the way to make sure it was included in a cost effective way. We were kept well informed throughout the process in regards to unexpected challenges and roadblocks and suitable alternatives. The attention to detail that was given to each and every small item in order for it to be in sync with our theme was astonishing. If you ever dream of having a themed birthday party for your child then Belle is the person to make it a reality. We would highly recommend Belle for any and all of your event planning needs.

Altogether Lovely Event Rentals & Decor

Amanda's team did an amazing job, everything turned out beautiful and better then I expected. Also Amanda provided me with great cost saving tips so keep it under budget. I strongly recommend going with them!!!