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Long Beach Day-Of Coordinators

Browse these day-of coordination services with great ratings from Thumbtack customers in Long Beach.

Top Pro
  • 13 years in business
  • 300 hires on Thumbtack
  • Top Pro on Thumbtack
Haide C.
Verified review

Hired Charlie for my upcoming wedding on September met him a couple of weeks ago. He was so patient to explain to me exactly what he provides on the special day. He is very creative and organize specially with his timeline coordination which I really love!! Can't wait for my wedding and experience with Charlie! Thank you again!

Top Pro
  • 7 years in business
  • 86 hires on Thumbtack
  • Top Pro on Thumbtack
Marina C.
Verified review

3 Little Birds handled our day of coordination, Jessica was very thorough in our meeting covering all aspects of the wedding. We were able to enjoy the day and weren't worried about anything! We didn't even realize the hiccups! Thank You for all you did to make our special day even more special. -Marina and Tom O'Brien

The K. Simone Group
5.0
from 35 reviews
  • 6 years in business
  • 68 hires on Thumbtack
Alyssa G.
Verified review

I hired the K. Simone Group to staff my birthday party. Her team was highly professional and responsive to all my guests' needs throughout the night. The bartenders offered great, quick drinks and top-notch customer service, ensuring that party goers were having an awesome time. Kea and her team went above and beyond contracted duties, helping out wherever they could when it came to finishing off decorations or cutting and serving cake. I was pretty carefree the night of my party, and it was all thanks to the great event planning services by the K. Simone Group! I will definitely use them again and will refer them in the future.

Special Event Genie
4.7
from 26 reviews
  • 13 years in business
  • 36 hires on Thumbtack
Katherine B.
Verified review

Ricki Lewis at Special Event Genie did my daughters wedding and it was absolutely fabulous. Her total knowledge of wedding procedure for accuracy and follow up on all details was incredible and flawless. We were so happy the venue she found for our celebration, it couldn't of been any better. She totally understood the vision for my daughters wedding. Kept our budget concerns and even found creative ways to save us money. She went downtown to the flower mart and designed flower arrangements and bouquets saving 50% off regular florist fees. The flowers were amazing! She orchestrated the ceremony and reception seating and designed and set up the reception tables. She was there putting on all the finishing touches and more before we arrived to the venue. Provided a timeline for all vendors to follow which was seamless. Worked closely with the DJ and assisted with song order and selection. The event was a huge success and all family and guests raved about how much they enjoyed themselves, and how lovely and fun it was. The most important thing I have to say, is that the bride and groom were thrilled with the whole day and evening. They said it was the best day of their lives. Everything was perfect. I can't wait to use her services again for more events.

Top Pro
Flyte44 Events
5.0
from 18 reviews
  • 2 years in business
  • 32 hires on Thumbtack
  • Top Pro on Thumbtack
Gwenly C.
Verified review

I was looking for a "day of wedding coordinator" but not your typical one. Since the wedding was going to be small (22 guests) and in a public place followed by a celebratory wedding dinner in a restaurant, I did not need a full-service coordinator. All I needed was someone who could save the spot we wanted in Palisades Park, set up a champagne table and be there to accept the flower delivery. From the moment I spoke with Michelle of Flyte 44 I knew she was the person with whom we wanted to work! Very responsive and flexible, she agreed to our plan. While we did not need full-service, that's what Michelle gave us in every way. Knowing that we were working within a budget, she gave us helpful tips, advice and resources. As my daughter said, she kept things real. On the day of the wedding she arrived at our spot early and handled everything beautifully - organizing the champagne table and providing an arrangement, decorating the spot with petals, helping wrangle the ring bearer dog and people as well. She filled our champagne glasses after the ceremony and looked after everyone. Michelle is a professional and I'm sure handles the big gigs well. I'm just glad that she agreed to help us with ours as her genuine manner and her warm and caring personality helped make my daughter's wedding magical. And at the end, she sent us pictures she took of the celebration too. I would definitely call on Michelle again!!

Top Pro
  • 5 years in business
  • 16 hires on Thumbtack
  • Top Pro on Thumbtack
Lesley P.
Verified review

Great services and professional team! Highly recommend June, Birte and Chelsea for flowers and day-of coordination!!

Top Pro
  • 3 years in business
  • 44 hires on Thumbtack
  • Top Pro on Thumbtack
Diane D.
Verified review

Crystal was my day of event coordinator for my reception & she seriously went above and beyond for me from beginning to end she took everything into her own hands all alone with no help. Every message we had through email was very pleasant and she always had a quick response I was never waiting for her response email I was always the one she was waiting for lol sorry crystal 😆 Crystal is very attentive and she takes her time with all the details. I basically gave her a box of all my decorations for the reception & she made everything so beautiful I couldn't have asked for a better coordinator thanks you JenEventsCa they really do have the best customs service I highly recommend this company and especially Crytal Shum as your coordinator!!!!

Top Pro
Dreams In Detail
5.0
from 16 reviews
  • 11 years in business
  • 30 hires on Thumbtack
  • Top Pro on Thumbtack
Chantel J.
Verified review

I reached out to Nicole and her team for a client who unfortunately fell through (their loss!). Nicole was very attentive, enthusiastic, and delivered in a timely manner. I hope to work with her and her team in the near future, as I was very excited to bring One Last Frog for this project.

Top Pro
Haus 353
5.0
from 16 reviews
  • 5 years in business
  • 19 hires on Thumbtack
  • Top Pro on Thumbtack
Demi E.
Verified review

We are so glad that we chose Haus 353 for our flowers and wedding coordination!! Our wedding would not have been as beautiful or as successful without them. Ione and her team are on another level. Very professional, very punctual, very friendly, and so flexible and creative! When something went wrong they were able to come up with a solution. From the very first meeting to the end of the wedding night Ione and her team communicated with us so well and were so on top of it. She also did a great job of calming this perfectionist bride down as the day got closer and closer and made sure our wedding day went smoothly! You can't go wrong with Haus 353, do yourself a favor and hit them up ASAP!

Top Pro
  • 12 years in business
  • 20 hires on Thumbtack
  • Top Pro on Thumbtack
Denise Y.
Verified review

Shannan made sure everything was perfect for my wedding. I truly appreciate her professionalism, help and vision. I highly recommend her services! Her years of experience shine through, you will not be disappointed with her services.

  • 6 years in business
  • 28 hires on Thumbtack
Laureate S.
Verified review

BEST EVENT PLANNER, HANDS DOWN!!!! I hired Ingrid and her team last minute for decorations and event planning for a work party. By far, the best decision I've ever made. My wedding is in August, and I've went along and hired her for that event as well. She's proficient, efficient, and a visionary!! Her ideas are so thoughtful and personally organized! I am so impressed with her work and her expertise. She never ceased to amaze me. I got so many compliments on her flower arrangements and decorations that for so perfectly with the theme. I can't wait to see what she's got up her sleeve for my wedding in August. Also, this wasn't the first time I've hired Ingrid for an event. I hired her back in November 2015 for my MIL 50th birthday party. Her husband and herself, arrived much earlier for setup and made sure everything was the way we wanted it to look, before hey left the scene. They are so professional and such hard workers. I got a ton of compliments on their work that our family friend also hired her for her services for their wedding too! I will always refer Ingrid, without a doubt! She's my go-to person since Nov 2015.

Top Pro
LexiLou Special Events
5.0
from 13 reviews
  • 2 years in business
  • 22 hires on Thumbtack
  • Top Pro on Thumbtack
Virginia R.
Verified review

I was able to concentrate on other things while lexilou events took care of the decorations. They painted and assembled all my centerpieces for the baby shower and coordinated the event the day of.

Victoria
5.0
from 12 reviews
  • 12 years in business
  • 9 hires on Thumbtack
John N.
Verified review

Loved the service, was as expected in timely fashion and a very reasonable price, thank you. Until next time

Top Pro
  • 2 years in business
  • 14 hires on Thumbtack
  • Top Pro on Thumbtack
Bridget W.
Verified review

Jennifer was amazing!!! We hired her as our day of coordinator for our wedding last month. The final month she worked with me to make sure I had all the details together, trouble shot problems, dealt with my vendors, and really got a full understanding of how I wanted my day to go. I could not have been happier with my choice to hire her. Bumps happen in planning and day of that you can’t control and I was so thankful to have her there for whatever I needed or couldn’t possibly do myself. She was punctual, amazing communicator, hard worker, and just plain bad add. I’m so grateful for her part in our best day!

R&A Party Adornments
5.0
from 7 reviews
  • 2 years in business
  • 21 hires on Thumbtack
Rahma J.
Verified review

We rented a backdrop and beautiful centerpieces from R&A Party Adornments. We couldn't have been happier with their services. They were so helpful and nice, and truly completed our event, Thanks Ruby and Ali! We at UCLA appreciate your rental services for our End of the Year Banquet!! The backdrop was a major hit at our photo booth!!

Alicia C. Creative
5.0
from 6 reviews
  • 10 years in business
  • 6 hires on Thumbtack
Wendy D.
Verified review

Bella Love Events helped plan my wedding and coordinated everything the day of. Thanks to Bella Love Events our wedding day was stress free and absolutely beautiful. They helped us find the perfect wedding location and made us the most beautiful flower bouquets. Bella Love Events helped my wedding day be everything I dreamed it would be. They are the best!

Bella B Events
5.0
from 4 reviews
  • 9 years in business
  • 14 hires on Thumbtack
Addison G.
Verified review

Kelly made my perfect day exactly that - PERFECT! I didn’t have to worry about a single detail, as she had it all under control (says a lot coming from a control freak). I highly recommend her if you are looking for a month of coordinator. She will make sure everything is just how you want it, and you won’t have to worry about a thing on your special day.

OOBE Events
5.0
from 4 reviews
  • 3 years in business
  • 6 hires on Thumbtack
Jackson C.
Verified review

She's so on top of everything and FUN to work with! Very organized, responsive, and committed to excellence. Highly recommend for any party!!

  • 2 years in business
  • 2 hires on Thumbtack
Shane C.
Verified review

Danielle was everything my wife and I could've dreamed for in a wedding coordinator. Thoughtful and attentive, she made the whole stressful process of planning a wedding easy. We're two working professionals that don't have a ton of free time, so her help was invaluable to making the day go smooth. Not only was Danielle available to us in the months leading up to our wedding, she and her assistant on the day were quick on their feet - they solved a problem with the venue and even fixed a hole I ripped in my wedding tux! We loved Danielle so much we already recommended her to other friends of ours looking for a wedding coordinator.

  • 1 year in business
  • 3 hires on Thumbtack
Katrina A.
Verified review

I cannot say enough good things about Karina, she made our day so special and the one we could only dream of. Her organization of the whole day really gave me such an ease to enjoy my day and time with everyone. I would definitely recommend working with Karina, she will make your wedding day, the day of your dreams.

Good Times
5.0
from 2 reviews
  • 4 hires on Thumbtack
Delia C.
Verified review

Erin provides great service and makes you feel very comfortable about putting your special day in her hands.

Q & A

Answers to commonly asked questions from the experts on Thumbtack.

What does a wedding event coordinator do?

Pulling off a large, complex wedding or an elegant, small affair requires juggling myriad details, including the officiant, food, drink, wedding cake, entertainment, transportation, rehearsal dinner, photography, equipment rentals, venue reservations and more. A wedding event coordinator can help you keep track of these details, overseeing the planning process and managing everything on the day of your wedding. Each wedding coordinator (and wedding) is different, but in general you can expect an event coordinator to:

  • Help you devise a realistic wedding budget and hold your vendors to it.
  • Map out a master plan that includes all of the details including ceremony music, favors, the guest book and more.
  • Suggest ceremony and reception locations that fit your wedding size, budget and vision.   
  • Suggest florists, photographers, bands, caterers and other vendors that fit your budget.
  • Negotiate vendor contracts for the best deals.
  • Create a timeline for the day of the wedding that includes each vendor and member of your wedding party.
  • Mail invitations and track RSVPs.
  • Answer questions about wedding etiquette and current wedding trends.
  • Manage the wedding day from supervising vendors and setup to handling last-minute emergencies.

What is a wedding planner?

A wedding planner is a professional service provider whose job it is to organize and execute all the details of a couple’s wedding. A wedding planner can be contracted at any stage in the wedding planning process to help to any degree the couple is willing to pay for. Wedding planning is similar to event planning in that a planning team handles the coordination of multiple wedding elements including catering, venue, guests, entertainment, decor, transportation and more. Anyone who has ever been involved in a wedding can confirm that wedding planning is hard work. Experience brings wisdom when it comes to avoiding or resolving day-of challenges. There is no legal regulatory body that oversees or certifies wedding planning as an industry. Anyone who chooses can call themselves a wedding planner. When looking for a wedding planner, be sure to read reviews, and make smart hiring decisions by asking about licenses and insurance.

How much do day-of wedding coordinators cost?

A day-of wedding coordinator makes sure that every detail of your wedding day goes off without a hitch, and deals quickly and quietly with any last-minute emergencies. For many brides, the day-of wedding coordinator is their best investment! The average national cost for a wedding coordinator is $800 to $1,000. Although full-service wedding coordinators often charge a percentage of the total wedding budget, most day-of coordinators charge a flat fee plus an additional hourly fee if the day runs long. For example, a 15-hour day-of coordination costs an average of $600, plus an additional $45 per hour if the coordinator works more than the planned 15 hours. Another option is to hire a coordinator to manage the last-minute details leading up to the event; for example, 25 hours of month-of coordination costs an average of $1,200. Several factors affect the cost of day-of coordination, including the region, the planner’s experience, and the specifics of the wedding. If the ceremony and reception are in two different locations, expect to pay more than if they’re in the same place. Also, extra details, such as managing food trucks or setting up snacks in addition to the meal, will increase the cost.

What should you ask a wedding coordinator?

When you hire a wedding coordinator, you want to make sure he or she gets you and can execute perfectly your vision of your dream wedding. To find the very best fit, it’s important to ask these five questions:

  • Are you available on my wedding date? If the coordinator isn’t available on your big day, there’s no reason to continue the interview — unless you’re willing to shift your date to accommodate their schedule.
  • What’s average cost of most of your weddings? If the coordinator’s usual wedding is outside your range, they might not be the right coordinator for you. Ask whether the coordinator requires a minimum wedding budget. In general, the wedding coordinator’s fee should be about 15 percent of your budget.
  • What is your speciality? Some coordinators specialize in day-of coordination, some create the overall vision, and others act as a producer. Make sure your wedding coordinator provides the type of services that will most help you create the event you have in mind, such as selecting vendors and handling their contracts, or managing the guest list and invitations.
  • What are your ideas for fulfilling our wedding vision? After you describe your dream wedding — rustic or sophisticated, traditional or funky — the wedding coordinator should be able to suggest appropriate venues, menus, decorations, etc..

Do you have a portfolio? Ask to see photos of their favorite weddings, especially if they’ve managed any that are similar to what you have in mind. This will help you see if you like their style and if their ideas seem fresh and creative.

Do I need a wedding day coordinator?

Even if you’ve handled every detail of planning your wedding, you might appreciate having a day-of wedding coordinator in your corner. Usually, the coordinator meets with you a few weeks before your wedding to put together a detailed timeline of everything that needs to happen on your wedding day. Then, on the big day, the coordinator makes sure everything goes according to plan — and handles any emergencies that pop up, such as party crashers, missing tuxedos, late vendors, disappearing bridal party members and more. Most wedding coordinators also handle:

  • Distributing the wedding day timeline to all of your vendors.
  • Coordinating all of your vendors, including the photographer, florist and baker.
  • Conducting the wedding rehearsal.
  • Helping the bride and her wedding party get dressed and take photos.   
  • Checking floor plans, lighting levels, cake placement, menus, favors and more.
  • Collecting the wedding gifts and keeping personal items safe and accounted for.

Even if you don’t think you need a wedding coordinator, check with your venue. Some require that couples hire a day-of wedding coordinator for the day of the event. 

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