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Newport Beach Day-Of Coordinators

Browse these day-of coordination services with great ratings from Thumbtack customers in Newport Beach.

Top Pro
  • 13 years in business
  • 301 hires on Thumbtack
  • Top Pro on Thumbtack
Haide C.
Verified review

Hired Charlie for my upcoming wedding on September met him a couple of weeks ago. He was so patient to explain to me exactly what he provides on the special day. He is very creative and organize specially with his timeline coordination which I really love!! Can't wait for my wedding and experience with Charlie! Thank you again!

Top Pro
  • 7 years in business
  • 86 hires on Thumbtack
  • Top Pro on Thumbtack
Grace T.
Verified review

We LOVED working with 3 Little Birds for our wedding. For context we hired them just for day of coordination and they were a dream. I'm not one for long winded reviews so I'll just bullet the highlights of why we loved them. - When we said we wanted only day of coordination, no one tried to upsell us. - They were very responsive to emails throughout the process. - They were very detailed and dedicated to executing our vision. - They were so attentive and kept us sane on the actual wedding day. These are the reasons we're OBSESSED with them: - During dinner my little cousin had an horrible allergic reaction to something and they rushed out (During their scheduled break, mind you) to get her the medicine she needed. - We had an awkward potentially wedding crasher situation they completely handled it. - They set up our hella complicated DIY photobooth with no assistance at all. Bottom line: They rock and I'd hire them again in a heartbeat.

Top Pro
  • 15 years in business
  • 59 hires on Thumbtack
  • Top Pro on Thumbtack
John L.
Verified review

Rich did an excellent job bartending at our Holiday Party. He arrived early, dressed professionally, prepped the bar area, even ran out and got a few things we missed. He was very cordial with our guests and was knowledgeable enough to accommodated everyone's drink requests. Look forward to using his services next time !

  • 10 years in business
  • 78 hires on Thumbtack
Amanda I.
Verified review

Marie and her team were great to work with! I needed some extra hands to help set up our centerpieces, signs, place cards, and lots of other pieces, as well as some day-of coordination. Marie gave me a great rate, took on our many boxes of supplies before the big day, and did a fantastic job setting everything up. She was also very helpful at our final venue walkthrough and rehearsal. With Marie and team on hand, I was able to focus on having a great time on our wedding day instead of wondering about all the details!

Top Pro
Sweet and Simple
5.0
from 27 reviews
  • 5 years in business
  • 41 hires on Thumbtack
  • Top Pro on Thumbtack
Verina M.
Verified review

Jodi officiated my daughter's wedding and did a fantastic job. She took the time to interview both the bride and groom and get a good feel for the tone they wanted. She was patient and helpful all the way through. The day of the wedding she arrived early to help with any nerves the bride and groom had. She opened the ceremony and led the whole time with grace. It was a perfect day and we couldn't have done it without her!

Event Planners of OC
4.8
from 28 reviews
  • 18 years in business
  • 34 hires on Thumbtack
Mia V.
Verified review

Irene and her team are INCREDIBLE. They work hard, they're efficient, and most of all, they're incredibly polite and guest-focused. Irene was so easy to work with and she is a gem. Simply put. I cannot wait to use her services again! Irene, thank you so much for putting your best foot forward to help to create an incomparable experience for our guests. I know the bride and groom were thrilled with you and the whole team!

Special Event Genie
4.7
from 26 reviews
  • 13 years in business
  • 36 hires on Thumbtack
Katherine B.
Verified review

Ricki Lewis at Special Event Genie did my daughters wedding and it was absolutely fabulous. Her total knowledge of wedding procedure for accuracy and follow up on all details was incredible and flawless. We were so happy the venue she found for our celebration, it couldn't of been any better. She totally understood the vision for my daughters wedding. Kept our budget concerns and even found creative ways to save us money. She went downtown to the flower mart and designed flower arrangements and bouquets saving 50% off regular florist fees. The flowers were amazing! She orchestrated the ceremony and reception seating and designed and set up the reception tables. She was there putting on all the finishing touches and more before we arrived to the venue. Provided a timeline for all vendors to follow which was seamless. Worked closely with the DJ and assisted with song order and selection. The event was a huge success and all family and guests raved about how much they enjoyed themselves, and how lovely and fun it was. The most important thing I have to say, is that the bride and groom were thrilled with the whole day and evening. They said it was the best day of their lives. Everything was perfect. I can't wait to use her services again for more events.

Top Pro
  • 5 years in business
  • 16 hires on Thumbtack
  • Top Pro on Thumbtack
Lesley P.
Verified review

Great services and professional team! Highly recommend June, Birte and Chelsea for flowers and day-of coordination!!

Top Pro
  • 3 years in business
  • 44 hires on Thumbtack
  • Top Pro on Thumbtack
Diane D.
Verified review

Crystal was my day of event coordinator for my reception & she seriously went above and beyond for me from beginning to end she took everything into her own hands all alone with no help. Every message we had through email was very pleasant and she always had a quick response I was never waiting for her response email I was always the one she was waiting for lol sorry crystal 😆 Crystal is very attentive and she takes her time with all the details. I basically gave her a box of all my decorations for the reception & she made everything so beautiful I couldn't have asked for a better coordinator thanks you JenEventsCa they really do have the best customs service I highly recommend this company and especially Crytal Shum as your coordinator!!!!

Top Pro
  • 12 years in business
  • 21 hires on Thumbtack
  • Top Pro on Thumbtack
Denise Y.
Verified review

Shannan made sure everything was perfect for my wedding. I truly appreciate her professionalism, help and vision. I highly recommend her services! Her years of experience shine through, you will not be disappointed with her services.

Top Pro
Dreams In Detail
5.0
from 16 reviews
  • 11 years in business
  • 30 hires on Thumbtack
  • Top Pro on Thumbtack
Chantel J.
Verified review

I reached out to Nicole and her team for a client who unfortunately fell through (their loss!). Nicole was very attentive, enthusiastic, and delivered in a timely manner. I hope to work with her and her team in the near future, as I was very excited to bring One Last Frog for this project.

Top Pro
Joelle Elias
4.9
from 15 reviews
  • 1 year in business
  • 19 hires on Thumbtack
  • Top Pro on Thumbtack
Isabel B.
Verified review

I hired Joelle for day-of weddinng coordination, and she was great. She always responded quickly, was super organized, and had great ideas. On the day-of, she helped set up and made sure the day ran smoothly. Our venue also requires that we break down that same night. Joelle started breaking down and cleaning up before the night ended, which made closing out super fast.

Top Pro
LexiLou Special Events
5.0
from 13 reviews
  • 2 years in business
  • 22 hires on Thumbtack
  • Top Pro on Thumbtack
Virginia R.
Verified review

I was able to concentrate on other things while lexilou events took care of the decorations. They painted and assembled all my centerpieces for the baby shower and coordinated the event the day of.

  • 15 years in business
  • 10 hires on Thumbtack
Laura H.
Verified review

Karen is true to her company's name- a DREAM! It was such a joy to work with her, and having her calming presence around one of the most potentially stressful situations was a Godsend! We had a very unconventional ceremony and reception location, and she had incredible ideas that really saved the day- She organized and wrangled a complicated venue, all the while being so positive and calm. She is patient, structured, thorough, and just such a joy to be around! You can tell that she's seen it all, because nothing rattled her, and she had inventive solutions for every single hurdle we had: event flow, ceremony planning, venue snafus! We are so grateful and blessed to have this attentive, experienced planner coordinate our wedding, and you will be, too!!

R&A Party Adornments
5.0
from 7 reviews
  • 2 years in business
  • 21 hires on Thumbtack
Rahma J.
Verified review

We rented a backdrop and beautiful centerpieces from R&A Party Adornments. We couldn't have been happier with their services. They were so helpful and nice, and truly completed our event, Thanks Ruby and Ali! We at UCLA appreciate your rental services for our End of the Year Banquet!! The backdrop was a major hit at our photo booth!!

EventsbyPC
4.9
from 7 reviews
  • 8 hires on Thumbtack
Danielle H.
Verified review

Parveen is amazing and helped so much with all the last minute wedding things and the day of the wedding!

Above & Beyond Events
5.0
from 6 reviews
  • 9 years in business
  • 9 hires on Thumbtack
Sarah S.
Verified review

I’ve worked with Above and Beyond Events for several corporate and social events - and can say that they are hands down the best event company out there. For my last event (corporate fundraiser) Selina (the owner), met with me personally and went over each and every detail, and thought of multiple things that I didn’t event think about. She is quick to respond via email, and made sure that everything ran smoothly through setup and execution of the event. She created a beautiful setup, provided lovely certerpieces and even coordinated all take down after the event. I truly can’t say enough about Selina and Above and Beyond Events, my expectations have been exceeded every time.

Bella B Events
5.0
from 4 reviews
  • 9 years in business
  • 15 hires on Thumbtack
Addison G.
Verified review

Kelly made my perfect day exactly that - PERFECT! I didn’t have to worry about a single detail, as she had it all under control (says a lot coming from a control freak). I highly recommend her if you are looking for a month of coordinator. She will make sure everything is just how you want it, and you won’t have to worry about a thing on your special day.

  • 7 hires on Thumbtack
Leilani C.
Verified review

Vanessa was an absolute pleasure to work with! I hired her to help me coordinator everything leading up to our wedding day. Her attention to detail was phenomenal and served as a wonderful second pair of eyes in reading over all the contracts from vendors! I couldn't believe how many details and questions there was but she was there to answer and ask all of them. It was really great that once the wedding date was approaching she started answering emails from my vendors because she already had the answers which saved us a great time of time! She really knew her way about event planning and it was so comfortable for me to talk to her about changes or thoughts and she is very flexible with direction if you change your mind. Vanessa responds when she sees your email and will let you know if she saw your email but didn't have time to answer. I loved how well she communicated with me. She texts right away and she is very thorough with her email responses. She is adaptable in learning how to efficiently use technology to her advantage. I opted to use GoogleDrive to share documents back and forth. Until she met me, she didn't know how to use and now she is an expert! I cannot imagine not having this wedding without all of Vanessa's hard work! She deserves all the credit.

Good Times
5.0
from 2 reviews
  • 6 years in business
  • 6 hires on Thumbtack
Delia C.
Verified review

Erin provides great service and makes you feel very comfortable about putting your special day in her hands.

Fou de Joie Events
5.0
from 2 reviews
  • 2 years in business
  • 4 hires on Thumbtack
Kim V.
Verified review

Brittney was very easy to work with. She knows exactly what to do and how to follow instructions from the bride. Ceremony and reception area was nicley done with her help. She coordinated with my vendors as well and coordinated well with my entourage in regards to ceremony rehearsal. She will travel to meet with you so you don't need to worry about things. My wedding turned out beautiful with her help. Thank you brittney for all you assistance and thank you to your partner Betty for her assistance throughout from the beginning to end. You will for sure hear from me for future wedding referrals

Q & A

Answers to commonly asked questions from the experts on Thumbtack.

What does a wedding event coordinator do?

Pulling off a large, complex wedding or an elegant, small affair requires juggling myriad details, including the officiant, food, drink, wedding cake, entertainment, transportation, rehearsal dinner, photography, equipment rentals, venue reservations and more. A wedding event coordinator can help you keep track of these details, overseeing the planning process and managing everything on the day of your wedding. Each wedding coordinator (and wedding) is different, but in general you can expect an event coordinator to:

  • Help you devise a realistic wedding budget and hold your vendors to it.
  • Map out a master plan that includes all of the details including ceremony music, favors, the guest book and more.
  • Suggest ceremony and reception locations that fit your wedding size, budget and vision.   
  • Suggest florists, photographers, bands, caterers and other vendors that fit your budget.
  • Negotiate vendor contracts for the best deals.
  • Create a timeline for the day of the wedding that includes each vendor and member of your wedding party.
  • Mail invitations and track RSVPs.
  • Answer questions about wedding etiquette and current wedding trends.
  • Manage the wedding day from supervising vendors and setup to handling last-minute emergencies.

What is a wedding planner?

A wedding planner is a professional service provider whose job it is to organize and execute all the details of a couple’s wedding. A wedding planner can be contracted at any stage in the wedding planning process to help to any degree the couple is willing to pay for. Wedding planning is similar to event planning in that a planning team handles the coordination of multiple wedding elements including catering, venue, guests, entertainment, decor, transportation and more. Anyone who has ever been involved in a wedding can confirm that wedding planning is hard work. Experience brings wisdom when it comes to avoiding or resolving day-of challenges. There is no legal regulatory body that oversees or certifies wedding planning as an industry. Anyone who chooses can call themselves a wedding planner. When looking for a wedding planner, be sure to read reviews, and make smart hiring decisions by asking about licenses and insurance.

Do I need a wedding day coordinator?

Even if you’ve handled every detail of planning your wedding, you might appreciate having a day-of wedding coordinator in your corner. Usually, the coordinator meets with you a few weeks before your wedding to put together a detailed timeline of everything that needs to happen on your wedding day. Then, on the big day, the coordinator makes sure everything goes according to plan — and handles any emergencies that pop up, such as party crashers, missing tuxedos, late vendors, disappearing bridal party members and more. Most wedding coordinators also handle:

  • Distributing the wedding day timeline to all of your vendors.
  • Coordinating all of your vendors, including the photographer, florist and baker.
  • Conducting the wedding rehearsal.
  • Helping the bride and her wedding party get dressed and take photos.   
  • Checking floor plans, lighting levels, cake placement, menus, favors and more.
  • Collecting the wedding gifts and keeping personal items safe and accounted for.

Even if you don’t think you need a wedding coordinator, check with your venue. Some require that couples hire a day-of wedding coordinator for the day of the event. 

How much does it cost for a wedding planner?

Wedding planning is a full-time job — unless you hire a professional to handle the hard work for you. The cost for a wedding planner will depend on the level of service you desire. The least expensive wedding planner option is day-of coordination, then partial service, then full-service.  

The national average cost for wedding planning is between $990 and $1,300. Costs are greatly affected by region, with rural or smaller-town wedding planners often far more affordable than planners in higher-cost cities. Here are some examples of the various levels of wedding planning and their potential average costs:

  • Day-of-wedding coordination: $800-$1,700. Day-of services can include the planner finalizing all details, creating a timeline, confirming vendors and overseeing all setup, day-of activities, and cleanup. The couple does all the front-end planning and contracts all the vendors. Time commitment could be about 15-25 hours, depending on pricing.
  • Partial service: $1,500-$3,800. Here the planner works with the couple from the beginning, helping contract vendors, creating a timeline, and overseeing all details of day-of execution. Time commitment could be about 30-60 hours, depending on package and pricing.
  • Full service: $3,500-$8,000 or more. Here the professional handles all wedding and planning details including working on design, securing rentals, getting the venue and vendors, and handling complete execution of the event. Time commitment could be 50-150 hours or more, depending on package and pricing.
  • Consulting: $50-$150 per hour for design, vendor, reception and other wedding planning consultation.

How much do day-of wedding coordinators cost?

A day-of wedding coordinator makes sure that every detail of your wedding day goes off without a hitch, and deals quickly and quietly with any last-minute emergencies. For many brides, the day-of wedding coordinator is their best investment! The average national cost for a wedding coordinator is $800 to $1,000. Although full-service wedding coordinators often charge a percentage of the total wedding budget, most day-of coordinators charge a flat fee plus an additional hourly fee if the day runs long. For example, a 15-hour day-of coordination costs an average of $600, plus an additional $45 per hour if the coordinator works more than the planned 15 hours. Another option is to hire a coordinator to manage the last-minute details leading up to the event; for example, 25 hours of month-of coordination costs an average of $1,200. Several factors affect the cost of day-of coordination, including the region, the planner’s experience, and the specifics of the wedding. If the ceremony and reception are in two different locations, expect to pay more than if they’re in the same place. Also, extra details, such as managing food trucks or setting up snacks in addition to the meal, will increase the cost.

Hire skilled professionals for absolutely everything.