Alexandria, VA257 Day Of Wedding Coordinators near you

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Alexandria Day Of Wedding Coordinators

Browse these day-of wedding coordinators with great ratings from Thumbtack customers in Alexandria.

Top of the City Catering
4.9
from 59 reviews
  • 6 years in business
  • 85 hires on Thumbtack
Monica R.
Verified review

Best value you could get in a wedding catering company! Quick basic info on my wedding since yours might be different: Late May wedding in Maryland, 7-hour reception with cocktail hour and dinner, approx. 100 guests, Manor, garden & tented reception setting, buffet dinner including a mix of food and drinks representing the cultures of the bride & groom (salvadoran, thai, new orleans, baltimore). Just two days after our wedding day I am feeling so good about the decision we made in booking Top of the City Catering. Maribel and her team were absolutely fantastic and we received soooo many compliments on our food, desserts, and cocktails, which were all provided by Top of the City. They had also done a great job of setting up décor for the guest tables, around the venue, and for the buffet and bar areas. In addition, the service throughout the day and night was phenomenal and we (bride & groom) always felt taken care of. For planning, we wanted a rustic, elegant feeling and they did a great job of presenting us ideas that were aligned with our vision. Top of the City Catering is a smaller catering business, but that does not make it any less in quality. When we were first looking into Top of the City I was a little leery because it was much more affordable and it usually is said, "You get what you pay for," but in this case that was NOT true at all. Maribel and her team are very responsive in communication, are very open and welcoming to your ideas and direction, and will always give suggestions from their expertise but still respect your wishes should you want something different. I really hope that Top of the City will gain momentum in growing its business and gaining the respect it deserves. Don't let the size of the company distract you from the amazing service, quality of food, flexibility, and affordable price you will get from Top of the City catering. Get a consultation with them and see for yourself!

Top Pro
Denean's Party by Design
4.9
from 38 reviews
  • 13 years in business
  • 62 hires on Thumbtack
  • Top Pro on Thumbtack
Rachel M.
Verified review

By some divine intervention, my husband and I stumbled upon Denean's Party By Design at a time when we were having a number of problems with our venue. Denean and her team were truly God-sends! Denean is thorough, detail-oriented, understanding, and so kind. She was so pleasant to deal with throughout the process. My husband and I had an inter-faith (Jewish and Catholic wedding) - Denean took the time to learn all the traditions and customs to make sure everyone's customs were honored. Denean also went above and beyond to ensure that our venue accommodated an entirely gluten free wedding. Any request that I made - no matter how obscure or small - Denean exceeded. On the day of the wedding, Denean and her team kept everyone on track, calm, and organized. Denean set up the venue beautifully, taking care of every last detail down to the placecards and photo arrangements. Additionally, she made sure we had zero issues with the food. The day ran so smoothly. My husband and I had to do nothing but enjoy the day. Hiring Denean and her team was the best decision we made, period!

  • 11 years in business
  • 61 hires on Thumbtack
Margaret S.
Verified review

Working with Angie and her team was a dream. We had started doing a lot of the wedding planning ourselves but four months out from our day we realized just how much was left to be done. We knew we needed a planner. When we met with Angie, she walked us step by step through what needed to be done calmly and made it all seem doable. She answered all of our questions and was very interested in understanding what our vision was for the wedding and what experience we wanted our guests to have. She was always able to find and recommend great vendors, vetting anyone she hadn’t previously worked with before. It was so great to be in the hands of someone with so much event planning experience. She was able to share ideas that had worked before and warned us about some common pitfalls that we would have never even thought of on our own. On top of all of this she was extremely patient and kind with us, always encouraging us and getting us excited for our big day. The day of our wedding was beautiful and Angie and her team were on top of coordinating it all so all we had to do was show up and enjoy! We were so grateful to have Angie and couldn’t imagine having anyone else help us plan and coordinate our wedding. People are still telling us what great time they had at our wedding a month later, and we know that is in no small part because of the thoughtfulness and work of Angie and her team. We would definitely recommend Angie to anyone! -Margaret and Grant

Top Pro
Floyds DJ Services, LLC
5.0
from 36 reviews
  • 7 years in business
  • 57 hires on Thumbtack
  • Top Pro on Thumbtack
Grace N.
Verified review

We hired them last min bc my DJ plans fell through! Kacey was understanding and super helpful during the booking process ... Especially since it was the week of my wedding! My guest and I had a blast they were quick to set up and great MCs kept the party going!

Top Pro
MJM Events & Staffing, LLC
5.0
from 32 reviews
  • 2 years in business
  • 34 hires on Thumbtack
  • Top Pro on Thumbtack
Stephanie H.
Verified review

My husband and I hired Mary as our Day of Coordinator for our wedding this past July. Mary absolutely loves this type of work and stayed in constant communication with us about personal items that she owns that she could bring and use at the wedding free of charge. She even made a trip out to our home to meet us in person! On the day of, she did a wonderful job helping my family and friends with the decorations, as it was a very DIY wedding. Mary is so sweet and loving, as well as great at what she does. We would highly recommend her again :)

Catering Reserved
4.9
from 30 reviews
  • 1 year in business
  • 38 hires on Thumbtack
Jen M.
Verified review

Everything about our experience with Catering Reserved was incredible. Dianna Gilbert showed immense professionalism, and was the perfect caterer for our wedding reception. We are so grateful for everything she did and would not hesitate to recommend her, and the company.

Event Planning DC
4.7
from 27 reviews
  • 8 years in business
  • 38 hires on Thumbtack
Galina C.
Verified review

I hired Michele Palmer to be my day-off wedding coordinator for my 220-person wedding, and I could not be more pleased with the services that Michele and her colleague, Debby, provided! FANTASTIC!!! The wedding day-off coordination service is more that just the "day-off" - Michele came out to the venue and went over details with me a month prior to the wedding, her and Debby attended the rehearsal dinner (and patiently waited for our tardy wedding party), and Michele was quick to answer any questions I had and give me advice in the months leading up to our wedding. During the actual wedding day, Michele and Debby made sure everything went smoothly and I didn't have to worry about a thing. Michele was also instrumental in providing me with great advice regarding asking my rental company for an early tent delivery - since it was expected to rain all week prior to our wedding. This ensured that the grass under the tent was relatively dry for our wedding day. I would 100% recommend Michele and her company to any future bride. Trust me, you need the help!!!

N&M Divine Cuisine & Events
5.0
from 21 reviews
  • 28 hires on Thumbtack
Donna C.
Verified review

N&M Divine Cuisine & Events planned and catered my wedding. Mary listened to my vision and stayed within my budget to make my dreams come true. The food presentation was beautiful and delicious. I will definitely use them for my son's graduation party in June.

Top Pro
Party Helpers
4.9
from 21 reviews
  • 18 hires on Thumbtack
  • Top Pro on Thumbtack
Matthew S.
Verified review

Tiffany did an excellent job in helping with our event. We were having a dinner with immediate family to celebrate our wedding, and Tiffany set the table for the dinner, set up the cocktail hour, and picked up and served the food and drinks for dinner. One particularly tricky part of our dinner was that, despite it being a small group (11 people total), there were many different dietary restrictions (and difficult directions for all those different restrictions!), but Tiffany got everything exactly right and did a fantastic job making sure it all went smoothly. She was also incredibly quick to respond over email and extremely accommodating. I would highly recommend Tiffany and Party Helpers for any event!

  • 3 years in business
  • 13 hires on Thumbtack
Christi R.
Verified review

We hired Lisa to be our on-site wedding coordinator a month before the big day, and she jumped right in and helped everything run smoothly and efficiently. She worked with the on-site staff to decorate and prepare the venue and she did a great job. Would recommend Lisa to others.

  • 4 years in business
  • 26 hires on Thumbtack
Sharon A.
Verified review

Leslie was day of coordinator for our wedding recently. She and her assistant Crystal did a great job the entire time. I would definitely recommend Leslie to anyone planning a wedding!

Top Pro
  • 14 years in business
  • 23 hires on Thumbtack
  • Top Pro on Thumbtack
Heather J.
Verified review

Where to begin? At first I was extremely against hiring a day of coordinator as I was convinced I did not need one. I was EXTREMELY wrong! I could now not imagine my wedding without Trina and her team. Trina is extremely organized, easy to communicate with, and thought of details that I would’ve have overlooked but ended up being so important the day of. Trina offered advice, helped me to make decisions, and used her wealth of knowledge to help me visualize that I wanted my wedding to look like. There was not a question that Trina did not know the answer to. Trina and her team were fantastic. Before the wedding she triple checked everything with me and my husband, called and confirmed with all of my vendors, and communicated with other important members of our bridal party about their role. During our rehearsal she clearly communicated expectations for the day of with all of my very large bridal party and helped everyone feel comfortable with their role in the wedding. Everyone was complimenting her and her team’s efforts throughout the night. She and her team were always one step ahead of any potential problems or disasters, intercepted any issues so that I did have to deal with them, and paid close attention to detail. The best part of working with Trina was that I was able to have a worry free evening with my guests and was able to enjoy my wedding. I knew that Trina had everything handled. One of the many reasons why my husband and I decided to hire Trina over other vendors that we interviewed was because of her professionalism, knowledge, and experience. Trina and her team worked tirelessly throughout the day to ensure that everything went according to plan. She and her team were constantly present during the night to ensure that we were calm and comfortable, communicate with other vendors, guests, and me to ensure that our day went as planned. She set up the reception space beautifully and wrangled my guests (and groomsmen) to where they were expected to be throughout the day so that we could stick to our proposed timeline. Trina was there to reassure me, hide me and my bridesmaids away from the groomsmen and groom, ensure that our ceremony music and order ran smoothly, and even made sure that the train on my dress was picture perfect before I walked down the aisle. At the end of the night Trina and her team had everything packed away and stored for us to easily transport home. My husband and I were dreading the clean-up process by Trina already had it handled. I cannot communicate how thankful I am that I decided to work with such a wonderful day of coordinator and her team. If you are on the fence or unsure of whether you need a day or coordinator or wedding planner in general, just do it! Trina and her team are phenomenal are our day was seamless because of her and her team’s effort. We would hire her and her team again in a heartbeat and heartily recommend them to anyone in the need of a coordinator. Thank you so much!

Top Pro
Little Black Book Events
5.0
from 14 reviews
  • 5 years in business
  • 15 hires on Thumbtack
  • Top Pro on Thumbtack
Dahlia S.
Verified review

My husband and I clicked with Vanessa immediately. She is easy to work with, full of good advice for those of us who didn't have the patience to read all of the planning checklists and blogs online, and most importantly, she helped make our wedding day run smoothly and exactly as we envisioned, without the two of us having to worry about the details or directing or sheperding family members or others. Vanessa was well worth the investment we made in her services!

A Memorable Party
4.3
from 12 reviews
  • 2 years in business
  • 19 hires on Thumbtack
Nicole S.
Verified review

READ THIS IF YOU WANT EVERY WONDERFUL DETAIL!!!!!!!! I first got engaged in April of 2017 and am a physician in Virginia. My fiance and I were looking for a wedding planner who would be able to put together a wedding reception that looked like an outdoors starry night...but INSIDE a ballroom. I had heard of Mitch via a family friend and through some research....when he came to visit my mother and I for the first time, we were incredibly relieved. Before we had even officially hired him, he already went to work! On the FIRST day he met us, he already brought in ideas, venues, prices, and significantly reduced rates on everything he presented because of his extensive relationship with his vendors (he has been doing this for a very long time and I swear he knows everyone)! The take home point about Mitch is simple.....he will give you UNBELIEVABLE results at a price that you could not imaging possible. His artistic abilities are unmatched...he designed a candle lit forest for me INSIDE a boring ballroom and even changed the ceiling of the ballroom into a beautifully lit piece of art (circus ceiling style with crystal chandeliers levitating to the flowers on each table with floating orbs of candle lights). I come from a large Egyptian family and Mitch is very experienced in hiring specific vendors for YOUR specific wedding needs. Again, he is EXPERIENCED and is not new to the process. There are thousands of times where Mitch would handle situations and prevent stress from even coming to my mother and I. I CAN ACTUALLY SAY THAT I HAD A COMPLETELY STRESS FREE WEDDING AND REHEARSAL DINNER!!!!!!!!! And as for the wedding....everything went as planned EXACTLY...not one thing went wrong even though the old saying goes that you should prepare yourself for something....well....we actually had a perfect wedding. Mitch even surprised me with a firework entrance for my husband and I....this is how Mitch is...he is among the most kind and LOYAL people I know. If you want a wedding planner who will literally take away your stress and create a wedding above what you could ever imagine, Mitch is the one!!!! <3

"Bride-to-be" Weddings
5.0
from 8 reviews
  • 13 years in business
  • 10 hires on Thumbtack
Tracy Y.
Verified review

I’m so glad I hired Shauna for the job. She is very confident in what she does. I’m excited to work side by side with her until my wedding day. 😀

Events by Falade
5.0
from 6 reviews
  • 1 year in business
  • 8 hires on Thumbtack
Victoria P.
Verified review

Rene and her assistant did a fantastic job! The two of them went above and beyond to make sure our wedding was what we wanted. We hired them to help coordinate the wedding and ended up asking them for help with the party favors and other things that we just couldn't get done on our own. On the day of the wedding, they were running here and there making sure everyone was where they needed to be, doing what they needed to do. She even kept in touch with the other vendors to make sure they were all on the same page. Plus, their pricing was very reasonable. Any task we threw at her, she made it happen. My husband and I are extremely satisfied with their business.

IMPERIAL DESIGNS
5.0
from 5 reviews
  • 1 year in business
Zain M.
Verified review

Loved the "can do" attitude and how willing each staff was to what we wanted for our wedding. Thank you so much for giving us the best of everything

Keynote Events, LLC
5.0
from 4 reviews
  • 3 hires on Thumbtack
Nelo E.
Verified review

She was awesome. Her planning and coordination were superb. She planned a church reception for us which was a tremendous success. Linda also helped me coordinate the morning of the wedding. I don't know what I would have done without her. Not only that, her day-of cordination services made my wedding day a success.

Events by e.Charí
5.0
from 4 reviews
  • 1 year in business
Natasha R.
Verified review

We had a fantastic time. The décor was amazing! My husband and I wanted a simple DIY Wedding, but the reality was there is no way we could have pulled this thing off without Events by e.Chari. When the night was over, I was honestly sad. I did not want it to end. It was a day that I will never forget. I would definitely recommend Events by e.Chari to anyone looking to have their special day be an everlasting memory...

Summer & Co. Events
5.0
from 3 reviews
  • 1 year in business
  • 2 hires on Thumbtack
Ken B.
Verified review

I cannot imagine our wedding without Arielle. We were not the easiest clients. We had a large amount of DIY elements to our day and didn't hire a traditional catering company, so there was a lot of coordination involved. Arielle brought it all together by creating a detailed timeline and making sure the vendors followed that timeline. We were able to enjoy our wedding day and Arielle kept the trains running on time. Even though she had a tough job, she always remained friendly and approachable. We are forever grateful for her excellent work. Do not hesitate to work with Summer & Co.!

Betselot Gessesse
5.0
from 2 reviews
  • 1 hire on Thumbtack
Jennifer D.
Verified review

Betselot exceeded all of our expectations. It was as though she cared as much as we did about our wedding day being a success. She handled last minute emergencies like a pro and we only learned of them after the event. This allowed us to truly enjoy ourselves on a day you can only experience once. Even after we left our event our photographer noticed how hard she worked and managed the clean up crew - and he let us know what a great value we got by hiring her. If I could give her more stars I would. - Jenny & Juris

Q & A

Answers to commonly asked questions from the experts on Thumbtack.

What does a wedding event coordinator do?

Pulling off a large, complex wedding or an elegant, small affair requires juggling myriad details, including the officiant, food, drink, wedding cake, entertainment, transportation, rehearsal dinner, photography, equipment rentals, venue reservations and more. A wedding event coordinator can help you keep track of these details, overseeing the planning process and managing everything on the day of your wedding. Each wedding coordinator (and wedding) is different, but in general you can expect an event coordinator to:

  • Help you devise a realistic wedding budget and hold your vendors to it.
  • Map out a master plan that includes all of the details including ceremony music, favors, the guest book and more.
  • Suggest ceremony and reception locations that fit your wedding size, budget and vision.   
  • Suggest florists, photographers, bands, caterers and other vendors that fit your budget.
  • Negotiate vendor contracts for the best deals.
  • Create a timeline for the day of the wedding that includes each vendor and member of your wedding party.
  • Mail invitations and track RSVPs.
  • Answer questions about wedding etiquette and current wedding trends.
  • Manage the wedding day from supervising vendors and setup to handling last-minute emergencies.

What is a wedding planner?

A wedding planner is a professional service provider whose job it is to organize and execute all the details of a couple’s wedding. A wedding planner can be contracted at any stage in the wedding planning process to help to any degree the couple is willing to pay for. Wedding planning is similar to event planning in that a planning team handles the coordination of multiple wedding elements including catering, venue, guests, entertainment, decor, transportation and more. Anyone who has ever been involved in a wedding can confirm that wedding planning is hard work. Experience brings wisdom when it comes to avoiding or resolving day-of challenges. There is no legal regulatory body that oversees or certifies wedding planning as an industry. Anyone who chooses can call themselves a wedding planner. When looking for a wedding planner, be sure to read reviews, and make smart hiring decisions by asking about licenses and insurance.

Do I need a wedding day coordinator?

Even if you’ve handled every detail of planning your wedding, you might appreciate having a day-of wedding coordinator in your corner. Usually, the coordinator meets with you a few weeks before your wedding to put together a detailed timeline of everything that needs to happen on your wedding day. Then, on the big day, the coordinator makes sure everything goes according to plan — and handles any emergencies that pop up, such as party crashers, missing tuxedos, late vendors, disappearing bridal party members and more. Most wedding coordinators also handle:

  • Distributing the wedding day timeline to all of your vendors.
  • Coordinating all of your vendors, including the photographer, florist and baker.
  • Conducting the wedding rehearsal.
  • Helping the bride and her wedding party get dressed and take photos.   
  • Checking floor plans, lighting levels, cake placement, menus, favors and more.
  • Collecting the wedding gifts and keeping personal items safe and accounted for.

Even if you don’t think you need a wedding coordinator, check with your venue. Some require that couples hire a day-of wedding coordinator for the day of the event. 

How much does it cost for a wedding planner?

Wedding planning is a full-time job — unless you hire a professional to handle the hard work for you. The cost for a wedding planner will depend on the level of service you desire. The least expensive wedding planner option is day-of coordination, then partial service, then full-service.  

The national average cost for wedding planning is between $990 and $1,300. Costs are greatly affected by region, with rural or smaller-town wedding planners often far more affordable than planners in higher-cost cities. Here are some examples of the various levels of wedding planning and their potential average costs:

  • Day-of-wedding coordination: $800-$1,700. Day-of services can include the planner finalizing all details, creating a timeline, confirming vendors and overseeing all setup, day-of activities, and cleanup. The couple does all the front-end planning and contracts all the vendors. Time commitment could be about 15-25 hours, depending on pricing.
  • Partial service: $1,500-$3,800. Here the planner works with the couple from the beginning, helping contract vendors, creating a timeline, and overseeing all details of day-of execution. Time commitment could be about 30-60 hours, depending on package and pricing.
  • Full service: $3,500-$8,000 or more. Here the professional handles all wedding and planning details including working on design, securing rentals, getting the venue and vendors, and handling complete execution of the event. Time commitment could be 50-150 hours or more, depending on package and pricing.
  • Consulting: $50-$150 per hour for design, vendor, reception and other wedding planning consultation.

How much do day-of wedding coordinators cost?

A day-of wedding coordinator makes sure that every detail of your wedding day goes off without a hitch, and deals quickly and quietly with any last-minute emergencies. For many brides, the day-of wedding coordinator is their best investment! The average national cost for a wedding coordinator is $800 to $1,000. Although full-service wedding coordinators often charge a percentage of the total wedding budget, most day-of coordinators charge a flat fee plus an additional hourly fee if the day runs long. For example, a 15-hour day-of coordination costs an average of $600, plus an additional $45 per hour if the coordinator works more than the planned 15 hours. Another option is to hire a coordinator to manage the last-minute details leading up to the event; for example, 25 hours of month-of coordination costs an average of $1,200. Several factors affect the cost of day-of coordination, including the region, the planner’s experience, and the specifics of the wedding. If the ceremony and reception are in two different locations, expect to pay more than if they’re in the same place. Also, extra details, such as managing food trucks or setting up snacks in addition to the meal, will increase the cost.

Hire skilled professionals for absolutely everything.