Wedding Coordination

Find a day of wedding coordinator near Seattle, WA

Find a day of wedding coordinator near Seattle, WA

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Top 9 Day Of Wedding Coordinators near Seattle, WA

Day-of Wedding Coordinators Cost Guide

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Q & A

Answers to commonly asked questions from the experts on Thumbtack.

What does a wedding event coordinator do?

Pulling off a large, complex wedding or an elegant, small affair requires juggling myriad details, including the officiant, food, drink, wedding cake, entertainment, transportation, rehearsal dinner, photography, equipment rentals, venue reservations and more. A wedding event coordinator can help you keep track of these details, overseeing the planning process and managing everything on the day of your wedding. Each wedding coordinator (and wedding) is different, but in general you can expect an event coordinator to:

  • Help you devise a realistic wedding budget and hold your vendors to it.
  • Map out a master plan that includes all of the details including ceremony music, favors, the guest book and more.
  • Suggest ceremony and reception locations that fit your wedding size, budget and vision.   
  • Suggest florists, photographers, bands, caterers and other vendors that fit your budget.
  • Negotiate vendor contracts for the best deals.
  • Create a timeline for the day of the wedding that includes each vendor and member of your wedding party.
  • Mail invitations and track RSVPs.
  • Answer questions about wedding etiquette and current wedding trends.
  • Manage the wedding day from supervising vendors and setup to handling last-minute emergencies.

Do I need a wedding day coordinator?

Even if you’ve handled every detail of planning your wedding, you might appreciate having a day-of wedding coordinator in your corner. Usually, the coordinator meets with you a few weeks before your wedding to put together a detailed timeline of everything that needs to happen on your wedding day. Then, on the big day, the coordinator makes sure everything goes according to plan — and handles any emergencies that pop up, such as party crashers, missing tuxedos, late vendors, disappearing bridal party members and more. Most wedding coordinators also handle:

  • Distributing the wedding day timeline to all of your vendors.
  • Coordinating all of your vendors, including the photographer, florist and baker.
  • Conducting the wedding rehearsal.
  • Helping the bride and her wedding party get dressed and take photos.   
  • Checking floor plans, lighting levels, cake placement, menus, favors and more.
  • Collecting the wedding gifts and keeping personal items safe and accounted for.

Even if you don’t think you need a wedding coordinator, check with your venue. Some require that couples hire a day-of wedding coordinator for the day of the event. 

How much do day-of wedding coordinators cost?

A day-of wedding coordinator makes sure that every detail of your wedding day goes off without a hitch, and deals quickly and quietly with any last-minute emergencies. For many brides, the day-of wedding coordinator is their best investment! The average national cost for a wedding coordinator is $800 to $1,000. Although full-service wedding coordinators often charge a percentage of the total wedding budget, most day-of coordinators charge a flat fee plus an additional hourly fee if the day runs long. For example, a 15-hour day-of coordination costs an average of $600, plus an additional $45 per hour if the coordinator works more than the planned 15 hours. Another option is to hire a coordinator to manage the last-minute details leading up to the event; for example, 25 hours of month-of coordination costs an average of $1,200. Several factors affect the cost of day-of coordination, including the region, the planner’s experience, and the specifics of the wedding. If the ceremony and reception are in two different locations, expect to pay more than if they’re in the same place. Also, extra details, such as managing food trucks or setting up snacks in addition to the meal, will increase the cost.

What should you ask a wedding coordinator?

When you hire a wedding coordinator, you want to make sure he or she gets you and can execute perfectly your vision of your dream wedding. To find the very best fit, it’s important to ask these five questions:

  • Are you available on my wedding date? If the coordinator isn’t available on your big day, there’s no reason to continue the interview — unless you’re willing to shift your date to accommodate their schedule.
  • What’s average cost of most of your weddings? If the coordinator’s usual wedding is outside your range, they might not be the right coordinator for you. Ask whether the coordinator requires a minimum wedding budget. In general, the wedding coordinator’s fee should be about 15 percent of your budget.
  • What is your speciality? Some coordinators specialize in day-of coordination, some create the overall vision, and others act as a producer. Make sure your wedding coordinator provides the type of services that will most help you create the event you have in mind, such as selecting vendors and handling their contracts, or managing the guest list and invitations.
  • What are your ideas for fulfilling our wedding vision? After you describe your dream wedding — rustic or sophisticated, traditional or funky — the wedding coordinator should be able to suggest appropriate venues, menus, decorations, etc..

Do you have a portfolio? Ask to see photos of their favorite weddings, especially if they’ve managed any that are similar to what you have in mind. This will help you see if you like their style and if their ideas seem fresh and creative.

Reviews for Seattle day of wedding coordinators
Queena Y.
I hired Sunflower entertainment for a day of coordinator and it was the BEST decision I made for my wedding! Sydney and her team were so professional, helpful, and responsive. Sydney has an online tool to help with the coordination and it was AMAZINGLY helpful for me to get things together and organized for our wedding. I highly recommend this team. Liz Rich was my coordinator for the day and she was just INCREDIBLE!! She made me feel at ease with all the details and she also made it really easy for me to just enjoy the wedding. She was on it at every single moment of the wedding from getting the vendors on point to making sure I was enjoying every moment by taking care of things I would normally do. I just loved the whole experience. Thank you Sydney and Liz!!!
Sunflower Entertainment Seattle, WA + Portland, ORSunflower Entertainment Seattle, WA + Portland, OR
Eric W.
Our experience with Amanda was great. She joined us with just two weeks to go on an already-planned wedding as a day-of coordinator. She was very diligent, a hard worker, and one of her many backup plans ended up saving the day. Well worth her fee!
Lovingly Yours Weddings and Events, LLCLovingly Yours Weddings and Events, LLC
Tina N.
Hiring Britta as our Day of Coordinator was one of the best decisions we made during our planning process. She was organized, professional and friendly. She worked well with all of our vendors to make our day run smoothly… seriously, there was never any crazy/wonky moment during the entire day. We never felt stressed on our wedding day, that was largely due to Britta’s calming and confident demeanor and the fact that she was always on top of everything. A million thanks, Britta!
Britta's BridesBritta's Brides
Lesley S.
I cannot say enough great things about Mari. She went above and beyond to make my life easy at my daughter's wedding. We hired her as a day-of-coordinator and from the first conversation I had with her, I knew I had found somebody I could trust. At my request she brought a friend to help with wedding set-up the day before the wedding and on the big day. The two young ladies carried out my vision to perfection. Mari and her friend Jordan are artistic, hard working, creative, professional, great communicators, charming and pleasant. They stayed until after 1am to help with clean-up, and never stopped putting all their energy into problem solving and getting the job done. Do not hesitate to work with Mari! You won't regret it.
Mari Cannon - Event ManagementMari Cannon - Event Management
Jennifer T.
Hiring Britta as my Day-of Coordinator was one of the best decisions I made during my wedding planning process. Britta made sure I had the best day ever, and without her there, I can't even imagine how the day would have gone. She was calm, patient, and endlessly helpful. I appreciated her insights and advice on the wedding planning timeline, her prowess at "herding the cats" and running the ceremony rehearsal, and her ability to think on her feet and pull off an amazing job when I handed her several tasks with somewhat vague instructions (figuring out details and logistics of our tea ceremony; setting up decorations, escort cards, and favors; helping me with a wardrobe malfunction). She checked in about important details and reminded me and my husband of upcoming planned activities throughout the day, and did it in a way that was unobtrusive. She made sure I was eating and drinking and having a great time. There were probably so many other things she did that I didn't notice that contributed to how smoothly the day went. My wedding was the best day of my life, and many, many thanks to Britta for all that she did to make it so. I would highly recommend her to other brides.
Britta's BridesBritta's Brides
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