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Find a day of wedding coordinator near Seattle, WA

Find a day of wedding coordinator near Seattle, WA

9 near you

Find a day of wedding coordinator near Seattle, WA

9 near you

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Top 9 Day Of Wedding Coordinators near Seattle, WA

Day-of Wedding Coordinators Cost Guide

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Q & A

Answers to commonly asked questions from the experts on Thumbtack.

What does a wedding event coordinator do?

Pulling off a large, complex wedding or an elegant, small affair requires juggling myriad details, including the officiant, food, drink, wedding cake, entertainment, transportation, rehearsal dinner, photography, equipment rentals, venue reservations and more. A wedding event coordinator can help you keep track of these details, overseeing the planning process and managing everything on the day of your wedding. Each wedding coordinator (and wedding) is different, but in general you can expect an event coordinator to:

  • Help you devise a realistic wedding budget and hold your vendors to it.
  • Map out a master plan that includes all of the details including ceremony music, favors, the guest book and more.
  • Suggest ceremony and reception locations that fit your wedding size, budget and vision.   
  • Suggest florists, photographers, bands, caterers and other vendors that fit your budget.
  • Negotiate vendor contracts for the best deals.
  • Create a timeline for the day of the wedding that includes each vendor and member of your wedding party.
  • Mail invitations and track RSVPs.
  • Answer questions about wedding etiquette and current wedding trends.
  • Manage the wedding day from supervising vendors and setup to handling last-minute emergencies.

How much do day-of wedding coordinators cost?

A day-of wedding coordinator makes sure that every detail of your wedding day goes off without a hitch, and deals quickly and quietly with any last-minute emergencies. For many brides, the day-of wedding coordinator is their best investment! The average national cost for a wedding coordinator is $800 to $1,000. Although full-service wedding coordinators often charge a percentage of the total wedding budget, most day-of coordinators charge a flat fee plus an additional hourly fee if the day runs long. For example, a 15-hour day-of coordination costs an average of $600, plus an additional $45 per hour if the coordinator works more than the planned 15 hours. Another option is to hire a coordinator to manage the last-minute details leading up to the event; for example, 25 hours of month-of coordination costs an average of $1,200. Several factors affect the cost of day-of coordination, including the region, the planner’s experience, and the specifics of the wedding. If the ceremony and reception are in two different locations, expect to pay more than if they’re in the same place. Also, extra details, such as managing food trucks or setting up snacks in addition to the meal, will increase the cost.

What should you ask a wedding coordinator?

When you hire a wedding coordinator, you want to make sure he or she gets you and can execute perfectly your vision of your dream wedding. To find the very best fit, it’s important to ask these five questions:

  • Are you available on my wedding date? If the coordinator isn’t available on your big day, there’s no reason to continue the interview — unless you’re willing to shift your date to accommodate their schedule.
  • What’s average cost of most of your weddings? If the coordinator’s usual wedding is outside your range, they might not be the right coordinator for you. Ask whether the coordinator requires a minimum wedding budget. In general, the wedding coordinator’s fee should be about 15 percent of your budget.
  • What is your speciality? Some coordinators specialize in day-of coordination, some create the overall vision, and others act as a producer. Make sure your wedding coordinator provides the type of services that will most help you create the event you have in mind, such as selecting vendors and handling their contracts, or managing the guest list and invitations.
  • What are your ideas for fulfilling our wedding vision? After you describe your dream wedding — rustic or sophisticated, traditional or funky — the wedding coordinator should be able to suggest appropriate venues, menus, decorations, etc..

Do you have a portfolio? Ask to see photos of their favorite weddings, especially if they’ve managed any that are similar to what you have in mind. This will help you see if you like their style and if their ideas seem fresh and creative.

Do I need a wedding day coordinator?

Even if you’ve handled every detail of planning your wedding, you might appreciate having a day-of wedding coordinator in your corner. Usually, the coordinator meets with you a few weeks before your wedding to put together a detailed timeline of everything that needs to happen on your wedding day. Then, on the big day, the coordinator makes sure everything goes according to plan — and handles any emergencies that pop up, such as party crashers, missing tuxedos, late vendors, disappearing bridal party members and more. Most wedding coordinators also handle:

  • Distributing the wedding day timeline to all of your vendors.
  • Coordinating all of your vendors, including the photographer, florist and baker.
  • Conducting the wedding rehearsal.
  • Helping the bride and her wedding party get dressed and take photos.   
  • Checking floor plans, lighting levels, cake placement, menus, favors and more.
  • Collecting the wedding gifts and keeping personal items safe and accounted for.

Even if you don’t think you need a wedding coordinator, check with your venue. Some require that couples hire a day-of wedding coordinator for the day of the event. 

Reviews for Seattle day of wedding coordinators
Eric W.
Our experience with Amanda was great. She joined us with just two weeks to go on an already-planned wedding as a day-of coordinator. She was very diligent, a hard worker, and one of her many backup plans ended up saving the day. Well worth her fee!
Lovingly Yours Weddings and Events, LLCLovingly Yours Weddings and Events, LLC
Thumbtack Customer
We hired Thrifty Events for our day of wedding coordination; and it was hands down one of the best decisions we made. Candi is easy-going, organized, and knows what she is doing. She has a passion for events, and weddings in particular. She and her partner were amazing assets on the day of: setting up and breaking down, as well as handling all of the vendor coordination. She also ran our rehearsal the day before the wedding; which really put me and my husband at ease. We used several of Candi's vendor recommendations, and couldn’t have been happier. She had affordable suggestions for catering, photography, hair/make-up and bartending. Each of these recommendations panned out beyond our expectations. Candi, is one of those few people, who truly loves what she does, and she has fun doing it - her passion shines through. If you are looking for a thoughtful day of coordinator, wedding or party planner, with great attention to detail, and a resource of expertise - hire Thrifty Events (before someone else does) for your date!
Block Weddings & EventsBlock Weddings & Events
Lesley S.
I cannot say enough great things about Mari. She went above and beyond to make my life easy at my daughter's wedding. We hired her as a day-of-coordinator and from the first conversation I had with her, I knew I had found somebody I could trust. At my request she brought a friend to help with wedding set-up the day before the wedding and on the big day. The two young ladies carried out my vision to perfection. Mari and her friend Jordan are artistic, hard working, creative, professional, great communicators, charming and pleasant. They stayed until after 1am to help with clean-up, and never stopped putting all their energy into problem solving and getting the job done. Do not hesitate to work with Mari! You won't regret it.
Mari Cannon - Event ManagementMari Cannon - Event Management
Thumbtack Customer
I hired Candi at Thrifty Events for day of coordination for my wedding. My experience with Thrifty Events from the first phone call through the day of our wedding was absolutely wonderful. Candi was both pleasant and professional throughout every exchange whether it was with me and my groom, other vendors, and/or wedding party and family members. All of my vendors and many of my guests commented on how great a job Candi did on planning and executing the wedding. Throughout the planning process Candi was quick to respond and to take action and her communication(s) were always clear, timely, and thorough. She was very generous with her time and knowledge and did a wonderful job of addressing issues and helping come up with solutions. She is also well connected in the wedding industry/community and I found her recommendations to be quite helpful and the services I received were of good quality. Candi was extremely proactive throughout the planning process, in the months, weeks, and days leading up to the wedding. She provided great direction and put together a manageable timeline to include the important events throughout ceremony and reception. We met on multiple occasions to ensure that we were in constant alignment in terms of expectations. She helped map out the layout of the venue and also took the lead in helping facilitate our wedding rehearsal (because our officiant was absent). One of the main attractions of working with Thrifty Events was that I had one main person who was in charge and knew what my expectations were and could communicate that to the other vendors and use that to thread the whole wedding together. The wedding was incredibly lovely and exceeded my expectations. To the best of my knowledge, not a single thing went wrong! Of course, I’m sure that multiple things went haywire at the last minute, but that was the real beauty behind hiring Thrifty Events – those unexpected “fires” were handled and put out by Candi behind the scenes so that you can be present and really be in the moment on your wedding day. Thrifty Events was a pleasure to work with and comes highly recommended.
Block Weddings & EventsBlock Weddings & Events
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