Madison, WI41 Event Planners near you

Where do you need the event planner?

Answer a few questions

Tell us what you need so we can bring you the right pros.

Get quotes

Receive quotes from pros who meet your needs.

Hire the right pro

Compare quotes, message pros, and hire when ready.

Madison Event Planners

Browse these event planners with great ratings from Thumbtack customers in Madison.

Top Pro
Gristle
5.0
from 24 reviews
  • 2 years in business
  • 39 hires on Thumbtack
  • Top Pro on Thumbtack
Shelly B.
Verified review

I found Gristle through Thumbtack. I never used either company before and the result was amazing. I received a quote a few hours later, and booked a catering event to occur in less than 48 hours from the initial contact. Everything worked like a breeze, right down to the online payment.

In-homecooking
4.5
from 13 reviews
  • 3 years in business
  • 9 hires on Thumbtack
Dawn S.
Verified review

Cliff prepared a full meal for our son's graduation party. Cliff gave us great advice on the menu, and all of the food was amazingly delicious! I recommend Cliff highly - he will be our "go to" caterer for all our future events.

Spirit & Style Events
5.0
from 10 reviews
  • 3 years in business
  • 10 hires on Thumbtack
Priya N.
Verified review

Spirit & Style Events is a great event planning business to work with. I am so happy with the way they have planned my event. Ru is a real asset to have when trying to figure out details. I have been able to give her the job and not have to worry about anything. She works hard to find appropriate vendor options and stylistic choices. Great work S&S!

Badger Catering
5.0
from 9 reviews
  • 41 years in business
  • 6 hires on Thumbtack
Georgann K.
Verified review

Jessica has assisted me with several events held at the Badger Bowl. In all instances she has been very helpful with the planning and advice on everything from menu selections, beverage planning and answering in a timely manner all questions and concerns. She is easy to work with and was very friendly yet professional. I would recommend her and the Badger Bowl to anyone planning an event.

A Girl & Her Party
5.0
from 2 reviews
  • 2 years in business
Madison S.
Verified review

Chloe did such a beautiful job helping me plan my mom's 50th birthday party! Down to the very last detail - everything was so well thought out and she made it so easy from the get go. I will definitely be recommending her to all my friends and family for their upcoming events, weddings, get togethers. She can do it all!

Harmonious Union Events
5.0
from 1 review
  • 3 years in business
  • 2 hires on Thumbtack
Mary M.
Verified review

Sarah was a great help to me with a recent party at my home. She was thoughtful, knowledgeable, and highly competent. She simplified my life tremendously and the party went off without a hitch. I recommend her highly for anyone looking for a party planner.

Jason G.
Verified review

Beth from A.J. Elly was amazing, she planned my daughters golden birthday party. Beth was so great with of my needs, the attention to detail was perfect. I have and will continue to refer A.J. Elly to all my friends and family, thanks again Beth for a wonderful job.

  • 1 hire on Thumbtack
Missy L.
Verified review

I spoke with the coordinating director and she was friendly and answered all my questions. They put me on a payment plan which work for the issues I had at the moment. I put down a small deposit and have been in constant communication with them through email, phone conversations and text. My wedding is next month and I'm excited at how everything will turn out. The colors they chose is gorgeous. I know me and my fiancée made the right choice. Now and Later event planners was perfect for our last minute wedding.

Natalie H.
Verified review

I have worked with Amanda Bauer and Noble Chef Hospitality and Catering on several occasions for both corporate and community-oriented private parties. I have been consistently WOWED by their professionalism, presentation, attention to detail, and adaptability. The food is not only aesthetically pleasing, it all hits your taste buds with the most satisfying combination of flavors and textures, always cooked or served at just the right temperature. They have a knack for tailoring the menu to your specific event, theme, flow, etc., and they often include items that are delightfully unexpected and inspired. I simply cannot say enough what a wonderful experience it has been working with them.

LJN Designs
5.0
from 1 review
  • 2 hires on Thumbtack
Ashley M.
Verified review

Laura did the decorations for my wedding this October. It was beautiful! She even hand made some of the decorations for the event. The style was just what I was looking for (fall rustic). I would definitely recommend her to everyone that is looking for a wedding decorator or any other event planning! Thanks Laura!

  • 7 years in business
About

I have over 9 years experience working on events directly and have numerous contacts with local vendors.

About

I offer day of wedding planning from a talented wedding planning professional with 10 years of experience. I enjoy every detail you have dreamed without the stress and worry of making it happen.

About

I am willing to customize any details for your event. I believe that your event should include everything you want regardless of circumstances. I am a hard working individual who is dedicated to smooth and quality results.

About

Essential Details, LLC is an event management and event consulting firm specializing in corporate meeting services, event planning, convention management services, live event production, lighting design, band management, tradeshows, wedding coordination, and performing arts theatre management. With a combined 26 years of experience, our company has provided on-site management for events with guest lists including Former President George W. Bush, Former President Jimmy Carter, the Dahli Lama, Jesse Jackson, Harley Davidson, Milwaukee Auto Show, NAACP, Iggy Biscuit Productions (Think Floyd USA-The American Pink Floyd Show), Aurora Health Care, Urban Island Music, LLC (Daryl Stuermer), Bayshore Mall, etc. Essential Details, LLC also offers "Dining Etiquette" and "Business Etiquette for Success" presentations to college and corporate clients throughout Wisconsin and Illinois. We offer the following services, experience and knowledge: • Design, plan and manage comprehensive event production to fit within a client’s specific goals and budget. • Successful budget management skills • Exceptional communication skills to serve as principle contact for client. • Complete knowledge and understanding of facility code compliance for all federal, state, local and OSHA requirements. • Documented acclamations working with governmental agencies, union/non-union facilities, for profit/not-for-profit agencies.

About

Phantasy mean imagination especially when extravagant and unrestrained. That is how every brainstorming session ends up turning your phantasy event or vacation into a reality. What is unique and amazing about my company is the ease and comfort of telling me your ideas and watching them transform into your unforgettable experience.

About

Grow your event with Vaxt Marketing. Our event services include event production and management of all types of events, including festivals, fundraisers, trade shows, concerts and performances, and more. To make your event a success, we are there to help from start to finish, handling every detail, from pre-planning to branding to sponsorship activation to talent booking to technical and site management to, of course, public relations, marketing, and advertising. Contact us today to schedule a meeting to get started on your next event.

About

Armed with a serious sense empathy, I'm genuinely passionate about people. I love getting to know clients, their story, their vision - anything and everything to help execute the perfect, personalized, event. And, as an all-around people pleaser, I will spend whatever amount of time, and drink as many cups of coffee necessary to ensure we get exactly what you're looking for. The land of events can be overwhelming and stressful, so I aim to be your cool, collected, organized guide throughout it all. My lengthy background in event coordination, and vast knowledge of all the best vendors around Wisconsin, means that your event will go off without a hitch, and you can spend the time as you should - having a blast! Even should worse come to worse, I'm a firm believer that a good sense of humor and a little bit of quick thinking can get you through anything. Whether you're looking for full fledged event coordination from start to finish, or just a little guidance along the way, feel free to give me a holler! I'd love to help create a unique event tailored just for you.

  • 16 years in business
About

My creative work stands out from others because I personally strive to go beyond a client's expectations.

About

Planning a kid's birthday party? I'll do anything you want to make it better! I can provide: - A fully made 'party in a box' including everything you'll need to make your party the best one yet - Face painting - Themed treasure hunts - A themed and exquisitely decorated cake or other treats - A tested and themed craft or building activity, for example catapults, bouncy balls, or t-shirts - Themed goodie bags - A pinata - Or even a photo booth to 'take home the party' To receive any of these or multiple, contact Eventfully Planned today. Just choose a theme or tell Eventfully a theme you already picked out, and choose which activity you want to have at your party (like just a craft, a treasure hunt and a photo booth, or even everything) and I'll come to YOUR house to make YOUR KID'S party amazing! Make it a birthday to remember, filled with happy memories and amazing smiles. Contact Eventfully Planned today!

  • 5 years in business
  • 1 hire on Thumbtack
About

I offer the following services: * private chef * small event catering * corporate office catering * consulting * event planning * wedding decorating * photography I am the jack-of-all-trades.

About

Iconic Events & Weddings is your premier event planning company in the Madison, WI area. Amy Gile and her team will work to ensure you have the event that stands above the rest.

Q & A

Answers to commonly asked questions from the experts on Thumbtack.

What does a wedding event coordinator do?

Pulling off a large, complex wedding or an elegant, small affair requires juggling myriad details, including the officiant, food, drink, wedding cake, entertainment, transportation, rehearsal dinner, photography, equipment rentals, venue reservations and more. A wedding event coordinator can help you keep track of these details, overseeing the planning process and managing everything on the day of your wedding. Each wedding coordinator (and wedding) is different, but in general you can expect an event coordinator to:

  • Help you devise a realistic wedding budget and hold your vendors to it.
  • Map out a master plan that includes all of the details including ceremony music, favors, the guest book and more.
  • Suggest ceremony and reception locations that fit your wedding size, budget and vision.   
  • Suggest florists, photographers, bands, caterers and other vendors that fit your budget.
  • Negotiate vendor contracts for the best deals.
  • Create a timeline for the day of the wedding that includes each vendor and member of your wedding party.
  • Mail invitations and track RSVPs.
  • Answer questions about wedding etiquette and current wedding trends.
  • Manage the wedding day from supervising vendors and setup to handling last-minute emergencies.

How much do day-of wedding coordinators cost?

A day-of wedding coordinator makes sure that every detail of your wedding day goes off without a hitch, and deals quickly and quietly with any last-minute emergencies. For many brides, the day-of wedding coordinator is their best investment! The average national cost for a wedding coordinator is $800 to $1,000. Although full-service wedding coordinators often charge a percentage of the total wedding budget, most day-of coordinators charge a flat fee plus an additional hourly fee if the day runs long. For example, a 15-hour day-of coordination costs an average of $600, plus an additional $45 per hour if the coordinator works more than the planned 15 hours. Another option is to hire a coordinator to manage the last-minute details leading up to the event; for example, 25 hours of month-of coordination costs an average of $1,200. Several factors affect the cost of day-of coordination, including the region, the planner’s experience, and the specifics of the wedding. If the ceremony and reception are in two different locations, expect to pay more than if they’re in the same place. Also, extra details, such as managing food trucks or setting up snacks in addition to the meal, will increase the cost.

What should you ask a wedding coordinator?

When you hire a wedding coordinator, you want to make sure he or she gets you and can execute perfectly your vision of your dream wedding. To find the very best fit, it’s important to ask these five questions:

  • Are you available on my wedding date? If the coordinator isn’t available on your big day, there’s no reason to continue the interview — unless you’re willing to shift your date to accommodate their schedule.
  • What’s average cost of most of your weddings? If the coordinator’s usual wedding is outside your range, they might not be the right coordinator for you. Ask whether the coordinator requires a minimum wedding budget. In general, the wedding coordinator’s fee should be about 15 percent of your budget.
  • What is your speciality? Some coordinators specialize in day-of coordination, some create the overall vision, and others act as a producer. Make sure your wedding coordinator provides the type of services that will most help you create the event you have in mind, such as selecting vendors and handling their contracts, or managing the guest list and invitations.
  • What are your ideas for fulfilling our wedding vision? After you describe your dream wedding — rustic or sophisticated, traditional or funky — the wedding coordinator should be able to suggest appropriate venues, menus, decorations, etc..

Do you have a portfolio? Ask to see photos of their favorite weddings, especially if they’ve managed any that are similar to what you have in mind. This will help you see if you like their style and if their ideas seem fresh and creative.

Do I need a wedding day coordinator?

Even if you’ve handled every detail of planning your wedding, you might appreciate having a day-of wedding coordinator in your corner. Usually, the coordinator meets with you a few weeks before your wedding to put together a detailed timeline of everything that needs to happen on your wedding day. Then, on the big day, the coordinator makes sure everything goes according to plan — and handles any emergencies that pop up, such as party crashers, missing tuxedos, late vendors, disappearing bridal party members and more. Most wedding coordinators also handle:

  • Distributing the wedding day timeline to all of your vendors.
  • Coordinating all of your vendors, including the photographer, florist and baker.
  • Conducting the wedding rehearsal.
  • Helping the bride and her wedding party get dressed and take photos.   
  • Checking floor plans, lighting levels, cake placement, menus, favors and more.
  • Collecting the wedding gifts and keeping personal items safe and accounted for.

Even if you don’t think you need a wedding coordinator, check with your venue. Some require that couples hire a day-of wedding coordinator for the day of the event. 

Hire skilled professionals for absolutely everything.