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Irvine Wedding Event Planners

Browse these wedding event planners with great ratings from Thumbtack customers in Irvine.

Top Pro
  • 13 years in business
  • 299 hires on Thumbtack
  • Top Pro on Thumbtack
Michael W.
Verified review

Let me tell everyone that our wedding isn't till May of 2015. I wanted to give an early first review based on Carlos' consultation . We met with Carlos and he was able to clearly articulate his services and level of expertise about the DJ industry . Not only that, but we are trying to plan a wedding , he made us feel confident that with his services , our ceremony/reception will run smoothly . He's very detailed, passionate , organized and we know with 100 percent confidence that we made the right decision in hiring him. So for those who are trying to make the important decision of who to hire for your wedding or event , stop here and hire DJ Charlie aka Carlos Gutierrez. I look fwd to our wedding .

  • 18 years in business
  • 143 hires on Thumbtack
Matt A.
Verified review

Our experience with Gourmet Your Way was excellent. From the food tasting, to the requests, coordination and wedding event, everything was great. Michael was very nice, easy to work with, punctional and professional. We had very unique requests for our wedding and he was willing to work with us and accommodate us. We asked for mostaciolli with sausage, parmesan crusted fish, salad, bruschetta and meatballs. Michael provided us with a food tasting, which we loved. The food was great. On top of that, we asked if he could help setup and serve filipino food that was being delivered. He was happy to accommodate us. The day of the event, Michael and his team arrived with plenty of time to set up and prepare. They required very little direction from us, which allowed us to focus on the main event. Everyone at the wedding loved the food. It was a great success!

AE Events & Staffing LLC
from 87 reviews
  • 154 hires on Thumbtack
Lily M.
Verified review

Eddy and his team were wonderful to work with. He was quick to provide me with quotes for two events for my wedding weekend. Eddy was wonderful and it was no surprise that his staff was exactly the same way. Very impressed with their service. I will be using them again in the future.

  • 12 years in business
  • 141 hires on Thumbtack
Shayla L.
Verified review

Mrs. B was the event manager for our wedding day and leading up to. She went above our expectations and handles more than she was contracted to do. She and her staff was well worth it for the wedding day.

Top Pro
  • 7 years in business
  • 85 hires on Thumbtack
  • Top Pro on Thumbtack
Nicole C.
Verified review

I found 3 Little Birds on Thumbtack and instantly fell in love with the way Jessica and Dustin communicated and worked with me and my fiancé! We hired them as day of wedding planners and got an initial meet &a greet, timeline meeting, wedding rehearsal and the day of. Here's what makes them 5 stars. Dustin is an absolute gem and has the creative view to help pull the wedding day together. He used bridesmaid bouquets as extra decor, reused ceremony flowers for the reception and helped with every detail including me asking him to move some things around when they didn't look exactly how I pictured them. He checked in throughout the night and was amazing! Jessica is everything you could ever want in a wedding planner and she is absolutely wonderful. Organized. Thorough. Great communication. But honestly the entire wedding day and night she kept asking me and my husband if needed anything. She bustled my dress for me, brought us appetizers and drinks and honestly made me feel like a princess. I had no worries the entire night! I highly recommend you have them stay to help clean up, it was a god send. Thank you Jessica and Dustin!!

Top Pro
  • 15 years in business
  • 58 hires on Thumbtack
  • Top Pro on Thumbtack
Benjamin W.
Verified review

I Hired Richard for a Corporate Event of 100 guests. He showed up early, had his full portable bar set up (which looked great) and he was very personable with all the guests. His communication leading up to the event and after was awesome and he was always a phone call or text away. Thanks Richard for taking care of our companies guests! Will definitely hire again for the next event!

  • 10 years in business
  • 77 hires on Thumbtack
Jiahan D.
Verified review

Marie was AMAZING as my day-of-coordinator at my wedding. I planned my wedding myself so I had been the point person for everything but she took the reins seamlessly on the day of so I could step back and enjoy the day. She's extremely knowledgeable regarding wedding etiquette and procedures and was indispensable to us.

Special Event Genie
from 26 reviews
  • 13 years in business
  • 36 hires on Thumbtack
Dawn C.
Verified review

There are not enough words to thank Ricki! She came in and saved our day. We knew we needed a local wedding planner because we live out of state and arrived in California just two days before our wedding. Ricki had everything all planned and ready to go down to the last detail. She has a way of working with people as the neutral third party to make everything go smoothly so all venders are working together in a most congenial way. She worked with us, giving us the fairy tale wedding we imagined. On the day-of, she assisted with making sure everything was set up as we envisioned for this most special venue. I would highly recommend Ricki for the most accurate and attentive service. There is no way we could have done it without her!

Tortas 2 Die 4 Catering
from 18 reviews
  • 24 years in business
  • 30 hires on Thumbtack
Cindy Ruben M.
Verified review

We just can’t thank Zeke of Tortas 2 Die 4 for going above and beyond to make our wedding as perfect as we could have wished for! Each and every guest has commented on how delicious all of the food was, from the appetizers, aguas frescas to the dinner to the yummy coffee bar. We want to thank you from the bottom of our hearts for handling everything and making sure everything went smoothly and perfect for us, for all of your guidance, answering all our questions and your overall help with everything! The delicious and colorful food, it was seriously a work of art! Tortas 2 Die 4 provided a spectacular experience for our guests! Everything was impressive! Comments throughout the night, days, weeks, even months later, the best dinner at a wedding by far! Thank you!!! Thank you!!! We highly recommend Tortas 2 Die 4 for any catering event; we look forward to the next feast with Zeke!

Top Pro
  • 3 years in business
  • 44 hires on Thumbtack
  • Top Pro on Thumbtack
Daniela V.
Verified review

Crystal was our event coordinator for our wedding this past May. From the moment my husband and I met her, we knew that she was a perfect fit for us. She is so sweet, and always on top of things. She did an amazing job helping us with developing wedding time line, decor, vendors, and so much more! We were both really impressed by how easy it was to get a hold of her for any questions we had, and how prompt she would reply to calls/emails :) The day of the wedding, she tackled a few bumps on the road such as my seating chart mix up (oops)!, missing cupcakes, wedding dress bustle in such a quick professional manner. I can't thank her enough for the piece of mind that I had on my wedding day knowing she was there. I will definitely be giving Crystal a call for all my future events!!

Top Pro
Haus 353
from 16 reviews
  • 5 years in business
  • 19 hires on Thumbtack
  • Top Pro on Thumbtack
Demi E.
Verified review

We are so glad that we chose Haus 353 for our flowers and wedding coordination!! Our wedding would not have been as beautiful or as successful without them. Ione and her team are on another level. Very professional, very punctual, very friendly, and so flexible and creative! When something went wrong they were able to come up with a solution. From the very first meeting to the end of the wedding night Ione and her team communicated with us so well and were so on top of it. She also did a great job of calming this perfectionist bride down as the day got closer and closer and made sure our wedding day went smoothly! You can't go wrong with Haus 353, do yourself a favor and hit them up ASAP!

Top Pro
Hermosa Grace Events
from 14 reviews
  • 12 years in business
  • 19 hires on Thumbtack
  • Top Pro on Thumbtack
Samantha P.
Verified review

Weddings are stupid and stressful but these guys were freaking amazing. They went so far above and beyond to make mine and Brians wedding day everything we dreamed of. No matter what I was thinking she was there. No matter when I texted or called she responded. Seriously the best choice ever.

from 12 reviews
  • 12 years in business
  • 7 hires on Thumbtack
Margarita F.
Verified review

I had the best experience with Victoria. She had amazing ideas for my wedding day. The touch of blues in a silver and white tone theme added elegance and grace, just as I was imagining it. All flowers were really fresh and guests were all eager to take it home after. Despite the great work, I had no issues communicating and from the start of our consultation, I noticed how quickly I was understood with my requests. My bouquet was so full and heavy, so I know I got my money’s worth. Definitely a to-go-to florist with any wants and needs that will be fulfilled beyond expected.

from 8 reviews
  • 8 hires on Thumbtack
Sarah K.
Verified review

There aren’t enough good things to say about Ishita. We hired Ishita as a “day-of-coordinator” for two of my wedding events and I could not be more glad. She is outstanding an exceeded her “day-of” duties exponentially. She participated in most of my vendor consultations, provided suggestions and advice that I would have never considered, and was an all-star on both the days. Her timeline was on spot- Not only did she create a timeline for both of my events, she even created a timeline for my third event as well, which we didn’t hire her for (I wish we had). She even created a ‘Guest Timeline’ for our guests who were visiting from out of state/country which put in the welcome gift basket. She stayed in constant communication via phone, text, and email. Best of all, on the wedding day everything was flawless and ran smoothly. I can't keep track of all the compliments we got about the wedding flowing so well. Ishita is very easy and great to work with, so friendly, so sweet and calm and very professional. She always stepped in during my bridezilla moments to calm me down. Here are a few examples of what Ishita accomplished for me: 1. She took all of our favors, gifts, table numbers, table name cards, etc. and ensured they were all setup before the event started. 2. She collected all of our gifts and other belongings and gave them to a family member. 3. She made sure our families ate and had a good time. 4. On the reception day, my husband and I didn’t get a chance to eat, she made sure she packed us some food to go. Who does that?? 5. She made sure we took pictures with all our families who were visiting from out state/county 6. She helped our decorator to insure everything was setup before the event were to start. 7. She and her husband (who is great as well) helped my sister with a skit/dance. I cannot recommend her enough! I feel so blessed to have met her. Not only is she a great event planner, she has become a great friend!

Qsisters Event Planners
from 8 reviews
  • 20 years in business
  • 18 hires on Thumbtack
Lorri W.
Verified review

At first I didn't think I needed a wedding planner, but when I hired Ester (Sister), I found out how many things where missing in my plans. I couldn't have done it without her. Everything went great, from start, to finish. I thank her for making my wedding the best experience ever. Five Stars all the way!!

  • 15 years in business
  • 9 hires on Thumbtack
Laura H.
Verified review

Karen is true to her company's name- a DREAM! It was such a joy to work with her, and having her calming presence around one of the most potentially stressful situations was a Godsend! We had a very unconventional ceremony and reception location, and she had incredible ideas that really saved the day- She organized and wrangled a complicated venue, all the while being so positive and calm. She is patient, structured, thorough, and just such a joy to be around! You can tell that she's seen it all, because nothing rattled her, and she had inventive solutions for every single hurdle we had: event flow, ceremony planning, venue snafus! We are so grateful and blessed to have this attentive, experienced planner coordinate our wedding, and you will be, too!!

R&A Party Adornments
from 7 reviews
  • 2 years in business
  • 16 hires on Thumbtack
Thumbtack Customer
Verified review

Where to begin! Ruby was a savior during my wedding events and was able to offload so much of my stress and attend to all last minute details I was unable to do myself due to time constraints. I was able to trust and rely on her 100% and she did not let me down she knew exactly what I wanted and needed. Ruby made detailed timelines and checklists for all my events. She helped me plan and execute my wedding ceremony and it was perfect. She was able to offer me affordable vendors for photography, wedding dessert table that had a beautiful fruit and fondu, icecream popsicles/kulfi with customized labels passed out during our wedding that my guest raved about how delicious they were till today, decor for my wedding ceremony, and she was able to offer me multiple options for makeup and hair vendors for my wedding party. Overall ruby was amazing her attention to detail and her genuine kindness and sincerity was what made her so great at what she does. She went above and beyond for me and my events. She was my go to person for all my questions and was able to keep me calm and organized winding down to the events. I definitely recommend to booking her asap for all of your upcoming events. She does it all!

  • 5 years in business
  • 5 hires on Thumbtack
Lynette V.
Verified review

My name is Lynette Vanderhorst President of "Single Mothers with Cancer ". Ms. Griffin has been my event planner for the past 2 years. She first came aboard to plan my Introduction Dinner party. She did an amazing job. She has a special way of capturing your moment with a elegant edge. Every event she planned for me I was impressed. Ms.Griffin is an great asset to my company. I can leave everything up to her and she makes every experience unforgettable.

Above & Beyond Events
from 6 reviews
  • 9 years in business
  • 3 hires on Thumbtack
Taylor V.
Verified review

Selina made our wedding everything we dreamed of and then some. It was ABOVE our expectations and totally BEYOND perfect~! From start to finish she made planning my wedding a breeze (I run a company, so I didn't have much time to plan my own). Thank you Selina for such a special day.

  • 8 hires on Thumbtack
Nicole D.
Verified review

We loved every minute of the wedding event. They really went over and beyond thanks for all your hard work we appreciate will recommend to friends and family

The Sweetest Day
from 2 reviews
  • 5 years in business
  • 1 hire on Thumbtack
Lindsey O.
Verified review

I hired Candace as the coordinator for my wedding. She went above and beyond my expectations. I felt like so many worries I had melted away once I began working with her. She is very dedicated to providing the best experience for her clients and she looks at every detail... even all those details that only an experienced event professional would even think of. I would not hesitate to hire her for another event I have and would recommend her to anyone looking for someone who is reliable, organized and proactive in planning their event. She is beyond outstanding!

Q & A

Answers to commonly asked questions from the experts on Thumbtack.

What does a wedding event coordinator do?

Pulling off a large, complex wedding or an elegant, small affair requires juggling myriad details, including the officiant, food, drink, wedding cake, entertainment, transportation, rehearsal dinner, photography, equipment rentals, venue reservations and more. A wedding event coordinator can help you keep track of these details, overseeing the planning process and managing everything on the day of your wedding. Each wedding coordinator (and wedding) is different, but in general you can expect an event coordinator to:

  • Help you devise a realistic wedding budget and hold your vendors to it.
  • Map out a master plan that includes all of the details including ceremony music, favors, the guest book and more.
  • Suggest ceremony and reception locations that fit your wedding size, budget and vision.   
  • Suggest florists, photographers, bands, caterers and other vendors that fit your budget.
  • Negotiate vendor contracts for the best deals.
  • Create a timeline for the day of the wedding that includes each vendor and member of your wedding party.
  • Mail invitations and track RSVPs.
  • Answer questions about wedding etiquette and current wedding trends.
  • Manage the wedding day from supervising vendors and setup to handling last-minute emergencies.

What is a wedding planner?

A wedding planner is a professional service provider whose job it is to organize and execute all the details of a couple’s wedding. A wedding planner can be contracted at any stage in the wedding planning process to help to any degree the couple is willing to pay for. Wedding planning is similar to event planning in that a planning team handles the coordination of multiple wedding elements including catering, venue, guests, entertainment, decor, transportation and more. Anyone who has ever been involved in a wedding can confirm that wedding planning is hard work. Experience brings wisdom when it comes to avoiding or resolving day-of challenges. There is no legal regulatory body that oversees or certifies wedding planning as an industry. Anyone who chooses can call themselves a wedding planner. When looking for a wedding planner, be sure to read reviews, and make smart hiring decisions by asking about licenses and insurance.

How much do day-of wedding coordinators cost?

A day-of wedding coordinator makes sure that every detail of your wedding day goes off without a hitch, and deals quickly and quietly with any last-minute emergencies. For many brides, the day-of wedding coordinator is their best investment! The average national cost for a wedding coordinator is $800 to $1,000. Although full-service wedding coordinators often charge a percentage of the total wedding budget, most day-of coordinators charge a flat fee plus an additional hourly fee if the day runs long. For example, a 15-hour day-of coordination costs an average of $600, plus an additional $45 per hour if the coordinator works more than the planned 15 hours. Another option is to hire a coordinator to manage the last-minute details leading up to the event; for example, 25 hours of month-of coordination costs an average of $1,200. Several factors affect the cost of day-of coordination, including the region, the planner’s experience, and the specifics of the wedding. If the ceremony and reception are in two different locations, expect to pay more than if they’re in the same place. Also, extra details, such as managing food trucks or setting up snacks in addition to the meal, will increase the cost.

What should you ask a wedding coordinator?

When you hire a wedding coordinator, you want to make sure he or she gets you and can execute perfectly your vision of your dream wedding. To find the very best fit, it’s important to ask these five questions:

  • Are you available on my wedding date? If the coordinator isn’t available on your big day, there’s no reason to continue the interview — unless you’re willing to shift your date to accommodate their schedule.
  • What’s average cost of most of your weddings? If the coordinator’s usual wedding is outside your range, they might not be the right coordinator for you. Ask whether the coordinator requires a minimum wedding budget. In general, the wedding coordinator’s fee should be about 15 percent of your budget.
  • What is your speciality? Some coordinators specialize in day-of coordination, some create the overall vision, and others act as a producer. Make sure your wedding coordinator provides the type of services that will most help you create the event you have in mind, such as selecting vendors and handling their contracts, or managing the guest list and invitations.
  • What are your ideas for fulfilling our wedding vision? After you describe your dream wedding — rustic or sophisticated, traditional or funky — the wedding coordinator should be able to suggest appropriate venues, menus, decorations, etc..

Do you have a portfolio? Ask to see photos of their favorite weddings, especially if they’ve managed any that are similar to what you have in mind. This will help you see if you like their style and if their ideas seem fresh and creative.

Do I need a wedding day coordinator?

Even if you’ve handled every detail of planning your wedding, you might appreciate having a day-of wedding coordinator in your corner. Usually, the coordinator meets with you a few weeks before your wedding to put together a detailed timeline of everything that needs to happen on your wedding day. Then, on the big day, the coordinator makes sure everything goes according to plan — and handles any emergencies that pop up, such as party crashers, missing tuxedos, late vendors, disappearing bridal party members and more. Most wedding coordinators also handle:

  • Distributing the wedding day timeline to all of your vendors.
  • Coordinating all of your vendors, including the photographer, florist and baker.
  • Conducting the wedding rehearsal.
  • Helping the bride and her wedding party get dressed and take photos.   
  • Checking floor plans, lighting levels, cake placement, menus, favors and more.
  • Collecting the wedding gifts and keeping personal items safe and accounted for.

Even if you don’t think you need a wedding coordinator, check with your venue. Some require that couples hire a day-of wedding coordinator for the day of the event. 

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