Find a day of wedding coordinator near Napa, CA

Find a day of wedding coordinator near Napa, CA

6 near you

Find a day of wedding coordinator near Napa, CA

6 near you

Give us a few details and we’ll match you with the right pro.

Zip code

Top 6 Day Of Wedding Coordinators near Napa, CA

Day-of Wedding Coordinators Cost Guide

  • $
  • $$
  • $$$
  • $$$$

Q & A

Answers to commonly asked questions from the experts on Thumbtack.

What does a wedding event coordinator do?

Pulling off a large, complex wedding or an elegant, small affair requires juggling myriad details, including the officiant, food, drink, wedding cake, entertainment, transportation, rehearsal dinner, photography, equipment rentals, venue reservations and more. A wedding event coordinator can help you keep track of these details, overseeing the planning process and managing everything on the day of your wedding. Each wedding coordinator (and wedding) is different, but in general you can expect an event coordinator to:

  • Help you devise a realistic wedding budget and hold your vendors to it.
  • Map out a master plan that includes all of the details including ceremony music, favors, the guest book and more.
  • Suggest ceremony and reception locations that fit your wedding size, budget and vision.   
  • Suggest florists, photographers, bands, caterers and other vendors that fit your budget.
  • Negotiate vendor contracts for the best deals.
  • Create a timeline for the day of the wedding that includes each vendor and member of your wedding party.
  • Mail invitations and track RSVPs.
  • Answer questions about wedding etiquette and current wedding trends.
  • Manage the wedding day from supervising vendors and setup to handling last-minute emergencies.

How much do day-of wedding coordinators cost?

A day-of wedding coordinator makes sure that every detail of your wedding day goes off without a hitch, and deals quickly and quietly with any last-minute emergencies. For many brides, the day-of wedding coordinator is their best investment! The average national cost for a wedding coordinator is $800 to $1,000. Although full-service wedding coordinators often charge a percentage of the total wedding budget, most day-of coordinators charge a flat fee plus an additional hourly fee if the day runs long. For example, a 15-hour day-of coordination costs an average of $600, plus an additional $45 per hour if the coordinator works more than the planned 15 hours. Another option is to hire a coordinator to manage the last-minute details leading up to the event; for example, 25 hours of month-of coordination costs an average of $1,200. Several factors affect the cost of day-of coordination, including the region, the planner’s experience, and the specifics of the wedding. If the ceremony and reception are in two different locations, expect to pay more than if they’re in the same place. Also, extra details, such as managing food trucks or setting up snacks in addition to the meal, will increase the cost.

What should you ask a wedding coordinator?

When you hire a wedding coordinator, you want to make sure he or she gets you and can execute perfectly your vision of your dream wedding. To find the very best fit, it’s important to ask these five questions:

  • Are you available on my wedding date? If the coordinator isn’t available on your big day, there’s no reason to continue the interview — unless you’re willing to shift your date to accommodate their schedule.
  • What’s average cost of most of your weddings? If the coordinator’s usual wedding is outside your range, they might not be the right coordinator for you. Ask whether the coordinator requires a minimum wedding budget. In general, the wedding coordinator’s fee should be about 15 percent of your budget.
  • What is your speciality? Some coordinators specialize in day-of coordination, some create the overall vision, and others act as a producer. Make sure your wedding coordinator provides the type of services that will most help you create the event you have in mind, such as selecting vendors and handling their contracts, or managing the guest list and invitations.
  • What are your ideas for fulfilling our wedding vision? After you describe your dream wedding — rustic or sophisticated, traditional or funky — the wedding coordinator should be able to suggest appropriate venues, menus, decorations, etc..

Do you have a portfolio? Ask to see photos of their favorite weddings, especially if they’ve managed any that are similar to what you have in mind. This will help you see if you like their style and if their ideas seem fresh and creative.

Do I need a wedding day coordinator?

Even if you’ve handled every detail of planning your wedding, you might appreciate having a day-of wedding coordinator in your corner. Usually, the coordinator meets with you a few weeks before your wedding to put together a detailed timeline of everything that needs to happen on your wedding day. Then, on the big day, the coordinator makes sure everything goes according to plan — and handles any emergencies that pop up, such as party crashers, missing tuxedos, late vendors, disappearing bridal party members and more. Most wedding coordinators also handle:

  • Distributing the wedding day timeline to all of your vendors.
  • Coordinating all of your vendors, including the photographer, florist and baker.
  • Conducting the wedding rehearsal.
  • Helping the bride and her wedding party get dressed and take photos.   
  • Checking floor plans, lighting levels, cake placement, menus, favors and more.
  • Collecting the wedding gifts and keeping personal items safe and accounted for.

Even if you don’t think you need a wedding coordinator, check with your venue. Some require that couples hire a day-of wedding coordinator for the day of the event. 

Reviews for Napa day of wedding coordinators
Gloria C.
Khadija and James exceeded our expectations in so many ways! We hired them only 2 weeks before the wedding and they nailed it! Khadija is so organized and professional, while being very easy going and personable. She was so easy to talk to and with just one meeting and a couple emails she grasped the vision and feeling I wanted for our wedding effortlessly. I highly recommend Limelight productions for any coordination for your special day! They made everything so seamless and comfortable :)
Limelight ProductionsLimelight Productions
Lindsey W.
I dont have enough time or space to thank Elizabeth enough for the amazing job she did as our 'day-of' coordinator. We had our wedding at a private residence in the backyard which required a ton of planning and details that all had to be executed and coordinated over the course of 13hours. This was a long event, and from my perspective quite complicated which is why I needed someone professional on my side to help. Elizabeth was just the person for the job. Elizabeth brings a calming patient energy that can be sorely lacking in wedding preparation I found. I was so grateful for that. She also has a professional, tactful approach to dealing with people. She was willing to go well out of her way to put me at ease by driving far, in traffic multiple times to do walk throughs and site visits with us. On top of all that, she ran my rehearsal the day before and made sure everything was prepped and I was comfortable before leaving that day. On the day of, she was a super star. I wasn't at the venue prior to the wedding, but I had total confidence that everything was in good hands. She was hands on and helpful in every regard, at one point trying to physically help move a dance floor panel that had come dislodged, haha. She stayed until the bitter end, even after I extended the dance an additional hour. She was one of the last people I saw that night, and made me feel so good to have her on my side that whole day and night. Thank you again, Elizabeth. Keep up the great work!
COCO-CREATIONSCOCO-CREATIONS
Ready to find a pro?

See more reviews, compare prices, and hire your favorite pros all with Thumbtack.

Why hire professionals on Thumbtack?
Free to use

You never pay to use Thumbtack: Get cost estimates, contact pros, and even book the job—all for no cost.

Compare prices side-by-side

You’ll know how much your project costs even before booking a pro.

Hire with confidence

With access to 1M+ customer reviews and the pros’ work history, you’ll have all the info you need to make a hire.