Sunnyvale, CA183 Day Of Wedding Coordinators near you

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Sunnyvale Day Of Wedding Coordinators

Browse these day-of wedding coordinators with great ratings from Thumbtack customers in Sunnyvale.

Top Pro
I Do x Two
5.0
from 109 reviews
  • 18 years in business
  • 129 hires on Thumbtack
  • Top Pro on Thumbtack
Danielle S.
Verified review

The moment we met Saundra, we knew we had to use her, as our wedding officiant! She was professional, friendly, helpful, organized, punctual, and well-spoken. What stood out the most about Saundra, though, was her wonderful personality! Interacting with her was so natural! It almost felt like we were working with a member of our family! Saundra literally went above and beyond for us! Before our big day, she met with us several times to make sure she had a clear understanding of what we wanted for our ceremony. She would also frequently check-in with us, via text and email, to see if we needed any help with our vows, offer advice, and give us helpful suggestions to help us personalize our ceremony and make it special. On the day of our wedding, Saundra showed up early to make sure everything ran smoothly. Holding a ceremony in front of 200 people was quite intimidating, but Saundra was there to guide us (and the members of our wedding party) through every step of the way and really put us at ease. She made sure that everything went off with out a hitch and one week later, our guests are still telling us how much they loved our ceremony! It was literally everything we could have hoped for and we could not have done it without her!!!

Top Pro
Cazadores Catering
4.9
from 110 reviews
  • 28 years in business
  • 181 hires on Thumbtack
  • Top Pro on Thumbtack
Trish F.
Verified review

We had a wedding rehearsal dinner on a Friday and I connected and ordered on Tuesday of the same week. Professionals all the way and the food was outstanding! Thank you Evan and Gabby!

Top Pro
Catering Services
4.9
from 77 reviews
  • 9 years in business
  • 114 hires on Thumbtack
  • Top Pro on Thumbtack
Jennifer R.
Verified review

We were looking for a "day of" coordinator for our wedding...so I started looking on Thumbtack for help. After reading reviews on Michael and his profile, we met up at a local coffee shop to talk about what our needs were and if he could do it. I had a great feeling about him right then...I even showed him our card table ideas and wedding favors, and he gave me better ideas of how to set them up (talk about "thinking outside the box!"). Up until the BIG day, he kept in touch, asked how things were going and if I needed any help....I so much appreciated these messages being the nervous bride! The day of, he was punctual, was able to get through a "check list" I made him regarding set up and timing...and, most importantly, he kept me calm! If any "hiccup" came up, he fixed it in an instant! I truly believe our wedding ran smoothly and on time, thanks to Michael! I would definitely hire him again for any party planning/coordinating needs...or even floral needs (he is a great florist, too!) Thank you so much, Michael! I don't know what I would have done without you!

Event Coordinator
4.9
from 64 reviews
  • 4 years in business
  • 89 hires on Thumbtack
Marie C.
Verified review

Tiffany was absolutely amazing. She came in at the last minute when my other wedding day of coordinator fell through 3 weeks before my wedding and executed perfectly. When I connected with Tiffany the wedding was nearly completely planned but I just needed someone to take over to confirm times/deliveries with vendors and execute the plan. Tiffany confidently took over and got to work almost immediately. She timely contacted all my vendors, ran down last minute questions or changes to plan on her own, with an update to me afterwards (which was exactly what I needed as I am a very busy attorney and time is always tight) and she is extremely responsive. On the wedding day, Tiffany again exceeded expectations. I trusted her completely with her judgement on layout of decor and the overall set up. We had walked through, in broad terms, my ideas for the wedding but the execution was solely Tiffany. When I walked in for before-ceremony pictures, I knew things were in great hands -- the set up looked better than I had imagined. Tiffany knows how to get things done and execute perfectly. If you're looking for an amazing day of coordinator to execute all the details you've planned leading up to your wedding, Tiffany will not let you down.

AR Weddings N Events
4.6
from 55 reviews
  • 3 years in business
  • 88 hires on Thumbtack
Lexy R.
Verified review

Rebecca was our day of wedding coordinator for our backyard wedding in June 2018 and she did a truly fantastic job. There were definitely some logistical challenges we were worried about including getting our guests to the venue from an offsite parking lot and coordinating the set up of various things after the wedding started due to heat ( including our dessert bar and wedding favors). Rebecca handled all of this spectacularly and made us feel at ease the whole time. When we under-planned for the amount of ice we needed for the day and ran out, Rebecca drove 10 minutes to the store to get more for us. I honestly really didn’t appreciate how much I needed a wedding coordinator until the day of the wedding. It just couldn’t have gone as smoothly without her and I would have been way more stressed. Only con ( and it didn’t feel like enough to deduct stars ) was I felt like this business was really aggressive about getting a review. I have gotten at least 10 requests between them and thumbtack (compared to our other small business vendors who asked once) in the 2.5 weeks since the wedding. I understand how important reviews are and always intended to write a glowing review of this company. Have truthfully had other priorities since the wedding finished and Just didn’t particularly appreciate the number of requests. That being said would not hesistate to hire them again. Rebecca was truly a gem and we are so grateful for her hard work and dedication on our wedding day.

Top Pro
COCO-CREATIONS
4.9
from 46 reviews
  • 11 years in business
  • 71 hires on Thumbtack
  • Top Pro on Thumbtack
Dantia H.
Verified review

Elizabeth was amazing, my husband and I couldn't have asked for a more professional, poised, and organized Day of Wedding Coordinator. We are truly able to enjoy our special day as Elizabeth took care of everything behind scenes. There just aren't enough words to describe how grateful and how blessed we were to have her support and expertise throughout the wedding planning process and all the way through the wedding day. Her attention to detail, organization skills, foresight, timeliness, transparency, calmness, and genuine care positively impacted how we experienced our "special day". Thank you for everything Elizabeth!

Top Pro
Forsyth Designs
4.9
from 32 reviews
  • 11 years in business
  • 43 hires on Thumbtack
  • Top Pro on Thumbtack
Christina H.
Verified review

We really struggled to find a wedding coordinator that could tailor their services to meet our needs and were so fortunate when a family friend recommended Matt! He was instantly on board and right on top of everything leading all the way up until the big day. I don't think I was the easiest bride to work with either, as I had all these crazy ideas about what our wedding day would look like, and Matt would always, very gently, guide me in the right direction, still maintaining my vision, and I very much appreciated that about him. As it came closer to the big day, he made it very clear that he didn't want me to stress about anything and instilled confidence in me that he had it all covered. He was quick in his correspondences and exceeded our expectations, making sure everything went smoothly from start to finish. We are very grateful for all of his support, and looking back, couldn't imagine what our day would have looked like if we didn't have him as the guiding force of our wedding team!

  • 5 years in business
  • 46 hires on Thumbtack
Kendall M.
Verified review

Actually I didn't meet the LadyMarry coordinator and florist, until the rehearsal day, because I was planning my wedding remotely in New York. They are very responsive and patient to my endless questions, and did a great job about organizing the rehearsal and communicating with the other vendors. I always saw Melissa and Donna running around. Hiring you was the best decision I made for my wedding. Thank you!

Top Pro
Roddy Diaz
4.8
from 23 reviews
  • 7 years in business
  • 30 hires on Thumbtack
  • Top Pro on Thumbtack
Anna C.
Verified review

Roddy did an amazing job as our day-of wedding coordinator! We met with him just once before the wedding, but he knew how to handle everything and make sure things were in place for the day. So helpful with clean-up and managing the vendors! Totally recommend his services! Thank you, Roddy!!

Top Pro
Taneva Events
4.8
from 21 reviews
  • 5 years in business
  • 23 hires on Thumbtack
  • Top Pro on Thumbtack
Ian D.
Verified review

Velina was great at organizing and keeping schedule on our wedding day. I'd highly recommend her to anyone looking for a wedding plan or day-of coordinator.

In This Moment
4.8
from 20 reviews
  • 3 years in business
  • 33 hires on Thumbtack
Sarah F.
Verified review

I absolutely recommend Kristine and her team. She met up with my husband and I at our venue about a month before our wedding. This was a several hour drive for her which we really appreciated. She took the time to go through every detail, not only about the catering component, but the entire wedding. She clearly has a great deal of experience in the business and we got a lot of great ideas and input from her. She also was very much our advocate when dealing with the difficult bar manager at our venue. The day of the wedding she and her team set everything up perfectly. Her staff was amazing. They were all so sweet and stayed to the very end of the night making sure everything was cleaned and finished. Again I completely recommend Kristine, our wedding was amazing and a huge success which she had a big part of!

Top Pro
Jennifer Trevino
4.9
from 17 reviews
  • 11 years in business
  • 16 hires on Thumbtack
  • Top Pro on Thumbtack
Lucia F.
Verified review

I hired Jennifer a week before my wedding because our previous bartender had to cancel due to a passing of a dear friend's mother. Jennifer stepped up to the challenge. She was very easy to work with. She kept everyone at the wedding satiated and she even brought a bar-back to help fill in any gaps. Not only did they mix our favorite drinks, but they helped set up the station, and even poured champagne at the tables. Jennifer was professional, easy to work with, punctual, and very responsive. Great work! Jennifer, thank you so much for filling in last minute and knocking it out of the park for us. You made our day very special.

Top Pro
  • 8 years in business
  • 28 hires on Thumbtack
  • Top Pro on Thumbtack
Stephanie R.
Verified review

Loved working with Sassy Diva! The floral design on my wedding day definitely exceeded all of my exceptions. Can't thank you enough, Beth!

Top Pro
MKultra Events
5.0
from 13 reviews
  • 19 years in business
  • 15 hires on Thumbtack
  • Top Pro on Thumbtack
Thy C.
Verified review

Mary Kay was our day of coordinator for our wedding 10/7/17. We were so thankful for her help leading up to the wedding, on the rehearsal, and on the actual wedding day. Would highly recommend MK because she was a rockstar. Thank you so much, Mary Kay!!

Top Pro
Birminkeley
4.9
from 10 reviews
  • 2 years in business
  • 25 hires on Thumbtack
  • Top Pro on Thumbtack
Maria P.
Verified review

Heidi and Ashton were the perfect day-of wedding coordinators. When we arrived at the site on our wedding day, everything was beautifully set up as if by magic. Gracefully and unobtrusively, they made everything happen. They arranged flowers, set up the wedding altar, wrangled vendors, and guided guests through the day’s various phases (ceremony, reception, toasts). They even served us cake and champagne. Our guests remarked on how “effortless” the wedding seemed; this is largely due to Birminkeley’s hard work! Birminkeley also helped plan our wedding. They visited the venue with us and talked us through everything from where to seat the guests to how many tablecloths to order. Later, they helped us search for wedding vendors. Despite our tight timeline (~2 months), they found us a wonderful photographer, rental company, and makeup artist. They were persistent and tenacious in making sure the vendors would adhere to our venue’s strict requirements. In addition to being very capable, flexible, and affordable, Heidi and Ashton are very pleasant to work with. Their calmness and perseverance helped us get through a very stressful time!

Robyn Diane Events
5.0
from 8 reviews
  • 4 years in business
  • 14 hires on Thumbtack
Stacey G.
Verified review

Robyn made my bridal shower a total surprise! I was not expecting it at all. It was based on me, as the theme was what I love best, horses. I could tell she had spent so much time researching to find decorations and party favors that would make my bridal shower so special. She also helped plan my backyard wedding. I'm not a very good party planner myself so had no idea where to start. When I hired her, she stepped right in and took the control I was looking for. I could relax and have a great time at my wedding knowing every little detail was being watched and taken care of by Robin.

Exquisite Weddings & Events
5.0
from 8 reviews
  • 4 years in business
  • 10 hires on Thumbtack
Ruben C.
Verified review

We highly endorse Jill and Exquisite Weddings! As a photographer and photo booth company owner I have worked with many different coordinators and I have to say that our experience with this company was exceptional and seem less. If you want an awesome team to stand behind you, you can count on Exquisite Weddings! Ruben, Sybex Studio

Events By Rubal
4.9
from 8 reviews
  • 1 year in business
  • 4 hires on Thumbtack
Alina R.
Verified review

They say a wedding is only as good as the people who plan it. We absolutely LOVED working with Rubal at Events by Rubal!!!! We have the Rubal to thank for the most beautiful, seamless and perfect day in our lives! From the moment we hired Rubal, we felt not one ounce of stress or worry for our wedding day. Who knew wedding planning could be so fun? Rubal is the sweetest, most creative, talented and organized person and it genuinely shows through her amazing events. She was there every single step of the way from the concept and design of the wedding, helping us find amazing vendors, organizing and facilitating all vendor meetings, and providing us with professional guidance in a non-obtrusive and tasteful way. With my husband and I both working full time jobs, she made planning SO easy and stress free. Our wedding was absolutely stunning and flawlessly executed and it we owe it all to Rubal's dedication to ensure that we had and ENJOYED the wedding of our dreams. We received overwhelming compliments on not only the design details, but how smooth, elegant and effortless the wedding day was. It was the best decision we could have ever made to hire Rubal to plan our wedding and feel so lucky to have worked her. Rubal we love you! - A+M

Events by Diana & Tammy
5.0
from 6 reviews
  • 3 years in business
  • 4 hires on Thumbtack
Eric J.
Verified review

At first my now-wife and I didn't think we needed day of coordinators for our wedding, but Tammy and Diana ended up being life savers. Before the wedding, they helped organize our vendors and walk through our itinerary. When our venue was nearly cancelled 24 hours before the wedding day, they helped us look for alternative solutions and salvaged our sanity. On the morning of the wedding day, when we had to completely rearrange our ceremony and reception layout, they were there to make sure that everything ran smoothly. The actual day seemed like a whirlwind of activity and emotion but Dian and Tammy were both solid anchors that we could trust to manage the craziness. My wife was so worried that the guests would be able to sense the chaos and calamity of the numerous obstacles that keep popping up but Tammy and Diana hid it all. Without their professionalism, calm, and comfort, the wedding would have been a disaster. We could not have gotten through the wedding without them and will be forever grateful for their services and friendship. Imagine having your best buds care for you during some of the most hectic moments of your life and they do it with humor, genuineness, and love!

La Vie en Rose
4.0
from 7 reviews
  • 20 years in business
  • 9 hires on Thumbtack
Maniya E.
Verified review

If you need a florist, look no further! La Vie en Rose is so amazing. Shari, was the person we worked with and she was so genuinely interested in making sure our wedding felt like a very special day. I talked to other florists, and felt like I was being pushed through a conveyor belt of other customers. With Shari, we met at a wholesale floral shop, picked out vases and flowers together, and did a pseudo bouquet assembly on the spot. It was great, especially since my now-husband needs to physically see things put together. Shari is super quick to reply, thinks about things I wouldn't have thought of, so kind and caring, always chirpy and again just genuinely interested in our experience. She drove from San Jose to Monterey to deliver our flowers, day of the wedding, and insisted on delivering directly to me so she could personally show the various bouquet arrangements she made. Her price is also lower than other vendors, and she's upfront about that, but don't let that make you think the quality is any less. It will be MORE than you can expect from anyone else. Shari - Thank you for an amazing wedding!

Stratford & Pearl
5.0
from 2 reviews
  • 3 years in business
  • 1 hire on Thumbtack
Avery L.
Verified review

Shannon was the day of coordinator for my wedding and it was great. We met before hand and laid out how the day would run as well as vendors that needed to be coordinated. The day was stress free. She is so detail oriented and doesn’t miss a detail. Stratford & Pearl is a must have for any event. :)

Q & A

Answers to commonly asked questions from the experts on Thumbtack.

What does a wedding event coordinator do?

Pulling off a large, complex wedding or an elegant, small affair requires juggling myriad details, including the officiant, food, drink, wedding cake, entertainment, transportation, rehearsal dinner, photography, equipment rentals, venue reservations and more. A wedding event coordinator can help you keep track of these details, overseeing the planning process and managing everything on the day of your wedding. Each wedding coordinator (and wedding) is different, but in general you can expect an event coordinator to:

  • Help you devise a realistic wedding budget and hold your vendors to it.
  • Map out a master plan that includes all of the details including ceremony music, favors, the guest book and more.
  • Suggest ceremony and reception locations that fit your wedding size, budget and vision.   
  • Suggest florists, photographers, bands, caterers and other vendors that fit your budget.
  • Negotiate vendor contracts for the best deals.
  • Create a timeline for the day of the wedding that includes each vendor and member of your wedding party.
  • Mail invitations and track RSVPs.
  • Answer questions about wedding etiquette and current wedding trends.
  • Manage the wedding day from supervising vendors and setup to handling last-minute emergencies.

What is a wedding planner?

A wedding planner is a professional service provider whose job it is to organize and execute all the details of a couple’s wedding. A wedding planner can be contracted at any stage in the wedding planning process to help to any degree the couple is willing to pay for. Wedding planning is similar to event planning in that a planning team handles the coordination of multiple wedding elements including catering, venue, guests, entertainment, decor, transportation and more. Anyone who has ever been involved in a wedding can confirm that wedding planning is hard work. Experience brings wisdom when it comes to avoiding or resolving day-of challenges. There is no legal regulatory body that oversees or certifies wedding planning as an industry. Anyone who chooses can call themselves a wedding planner. When looking for a wedding planner, be sure to read reviews, and make smart hiring decisions by asking about licenses and insurance.

How much do day-of wedding coordinators cost?

A day-of wedding coordinator makes sure that every detail of your wedding day goes off without a hitch, and deals quickly and quietly with any last-minute emergencies. For many brides, the day-of wedding coordinator is their best investment! The average national cost for a wedding coordinator is $800 to $1,000. Although full-service wedding coordinators often charge a percentage of the total wedding budget, most day-of coordinators charge a flat fee plus an additional hourly fee if the day runs long. For example, a 15-hour day-of coordination costs an average of $600, plus an additional $45 per hour if the coordinator works more than the planned 15 hours. Another option is to hire a coordinator to manage the last-minute details leading up to the event; for example, 25 hours of month-of coordination costs an average of $1,200. Several factors affect the cost of day-of coordination, including the region, the planner’s experience, and the specifics of the wedding. If the ceremony and reception are in two different locations, expect to pay more than if they’re in the same place. Also, extra details, such as managing food trucks or setting up snacks in addition to the meal, will increase the cost.

What should you ask a wedding coordinator?

When you hire a wedding coordinator, you want to make sure he or she gets you and can execute perfectly your vision of your dream wedding. To find the very best fit, it’s important to ask these five questions:

  • Are you available on my wedding date? If the coordinator isn’t available on your big day, there’s no reason to continue the interview — unless you’re willing to shift your date to accommodate their schedule.
  • What’s average cost of most of your weddings? If the coordinator’s usual wedding is outside your range, they might not be the right coordinator for you. Ask whether the coordinator requires a minimum wedding budget. In general, the wedding coordinator’s fee should be about 15 percent of your budget.
  • What is your speciality? Some coordinators specialize in day-of coordination, some create the overall vision, and others act as a producer. Make sure your wedding coordinator provides the type of services that will most help you create the event you have in mind, such as selecting vendors and handling their contracts, or managing the guest list and invitations.
  • What are your ideas for fulfilling our wedding vision? After you describe your dream wedding — rustic or sophisticated, traditional or funky — the wedding coordinator should be able to suggest appropriate venues, menus, decorations, etc..

Do you have a portfolio? Ask to see photos of their favorite weddings, especially if they’ve managed any that are similar to what you have in mind. This will help you see if you like their style and if their ideas seem fresh and creative.

Do I need a wedding day coordinator?

Even if you’ve handled every detail of planning your wedding, you might appreciate having a day-of wedding coordinator in your corner. Usually, the coordinator meets with you a few weeks before your wedding to put together a detailed timeline of everything that needs to happen on your wedding day. Then, on the big day, the coordinator makes sure everything goes according to plan — and handles any emergencies that pop up, such as party crashers, missing tuxedos, late vendors, disappearing bridal party members and more. Most wedding coordinators also handle:

  • Distributing the wedding day timeline to all of your vendors.
  • Coordinating all of your vendors, including the photographer, florist and baker.
  • Conducting the wedding rehearsal.
  • Helping the bride and her wedding party get dressed and take photos.   
  • Checking floor plans, lighting levels, cake placement, menus, favors and more.
  • Collecting the wedding gifts and keeping personal items safe and accounted for.

Even if you don’t think you need a wedding coordinator, check with your venue. Some require that couples hire a day-of wedding coordinator for the day of the event. 

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