Find a day of wedding coordinator near Fort Lauderdale, FL

Find a day of wedding coordinator near Fort Lauderdale, FL

22 near you

Find a day of wedding coordinator near Fort Lauderdale, FL

22 near you

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Top 10 Day Of Wedding Coordinators near Fort Lauderdale, FL

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Q & A

Answers to commonly asked questions from the experts on Thumbtack.

What does a wedding event coordinator do?

Pulling off a large, complex wedding or an elegant, small affair requires juggling myriad details, including the officiant, food, drink, wedding cake, entertainment, transportation, rehearsal dinner, photography, equipment rentals, venue reservations and more. A wedding event coordinator can help you keep track of these details, overseeing the planning process and managing everything on the day of your wedding. Each wedding coordinator (and wedding) is different, but in general you can expect an event coordinator to:

  • Help you devise a realistic wedding budget and hold your vendors to it.
  • Map out a master plan that includes all of the details including ceremony music, favors, the guest book and more.
  • Suggest ceremony and reception locations that fit your wedding size, budget and vision.   
  • Suggest florists, photographers, bands, caterers and other vendors that fit your budget.
  • Negotiate vendor contracts for the best deals.
  • Create a timeline for the day of the wedding that includes each vendor and member of your wedding party.
  • Mail invitations and track RSVPs.
  • Answer questions about wedding etiquette and current wedding trends.
  • Manage the wedding day from supervising vendors and setup to handling last-minute emergencies.

How much do day-of wedding coordinators cost?

A day-of wedding coordinator makes sure that every detail of your wedding day goes off without a hitch, and deals quickly and quietly with any last-minute emergencies. For many brides, the day-of wedding coordinator is their best investment! The average national cost for a wedding coordinator is $800 to $1,000. Although full-service wedding coordinators often charge a percentage of the total wedding budget, most day-of coordinators charge a flat fee plus an additional hourly fee if the day runs long. For example, a 15-hour day-of coordination costs an average of $600, plus an additional $45 per hour if the coordinator works more than the planned 15 hours. Another option is to hire a coordinator to manage the last-minute details leading up to the event; for example, 25 hours of month-of coordination costs an average of $1,200. Several factors affect the cost of day-of coordination, including the region, the planner’s experience, and the specifics of the wedding. If the ceremony and reception are in two different locations, expect to pay more than if they’re in the same place. Also, extra details, such as managing food trucks or setting up snacks in addition to the meal, will increase the cost.

What should you ask a wedding coordinator?

When you hire a wedding coordinator, you want to make sure he or she gets you and can execute perfectly your vision of your dream wedding. To find the very best fit, it’s important to ask these five questions:

  • Are you available on my wedding date? If the coordinator isn’t available on your big day, there’s no reason to continue the interview — unless you’re willing to shift your date to accommodate their schedule.
  • What’s average cost of most of your weddings? If the coordinator’s usual wedding is outside your range, they might not be the right coordinator for you. Ask whether the coordinator requires a minimum wedding budget. In general, the wedding coordinator’s fee should be about 15 percent of your budget.
  • What is your speciality? Some coordinators specialize in day-of coordination, some create the overall vision, and others act as a producer. Make sure your wedding coordinator provides the type of services that will most help you create the event you have in mind, such as selecting vendors and handling their contracts, or managing the guest list and invitations.
  • What are your ideas for fulfilling our wedding vision? After you describe your dream wedding — rustic or sophisticated, traditional or funky — the wedding coordinator should be able to suggest appropriate venues, menus, decorations, etc..

Do you have a portfolio? Ask to see photos of their favorite weddings, especially if they’ve managed any that are similar to what you have in mind. This will help you see if you like their style and if their ideas seem fresh and creative.

Do I need a wedding day coordinator?

Even if you’ve handled every detail of planning your wedding, you might appreciate having a day-of wedding coordinator in your corner. Usually, the coordinator meets with you a few weeks before your wedding to put together a detailed timeline of everything that needs to happen on your wedding day. Then, on the big day, the coordinator makes sure everything goes according to plan — and handles any emergencies that pop up, such as party crashers, missing tuxedos, late vendors, disappearing bridal party members and more. Most wedding coordinators also handle:

  • Distributing the wedding day timeline to all of your vendors.
  • Coordinating all of your vendors, including the photographer, florist and baker.
  • Conducting the wedding rehearsal.
  • Helping the bride and her wedding party get dressed and take photos.   
  • Checking floor plans, lighting levels, cake placement, menus, favors and more.
  • Collecting the wedding gifts and keeping personal items safe and accounted for.

Even if you don’t think you need a wedding coordinator, check with your venue. Some require that couples hire a day-of wedding coordinator for the day of the event. 

Reviews for Fort Lauderdale day of wedding coordinators
Hans L.
Best day of coordinator, answer all my calls /text whenever literally even late at night . Before the wedding i handed her over everything I had done and she took care of the rest .
Legally Wed EventsLegally Wed Events
Caroline T.
Enjoli was very good with helping me answer questions and reviewing quotes on our wedding. I had hired her for day of coordinator and she was there to make sure we were taken care of and the schedule for the day ran smoothly. She even helped with decorations and got roses and baby’s breath to decorAte around the venue. I had forgotten my cake topper and she was great enough to help decorate the top of my cake with roses and baby’s breath to make it look very nice:)))) thank you Enjoli!!!
Designs Beyond ImaginationDesigns Beyond Imagination
Christi S.
Where to begin… I could not have had my dream wedding without Jessyca. After our first meeting, I knew she would be exactly what we needed. I typically like to be in charge of EVERYTHING and both the groom and I have lots of opinions on design, set-ups, etc. With our wedding plans, we decided that we were both already too busy at work that we would leave it up to her to make sure it was a spectacular! Jessyca was timely, honest and very detailed oriented. She even had a knack for sharing not so great news (i.e. our first venue canceled on us 7 months out, our photographer canceled on us 2 weeks out, and our flower choice was not available 3 days prior to the wedding!) Even with all of that she worked miracles and everything was BETTER than originally planned. I am a big believer in everything happens for a reason. The weekend of event coordination was second to none. From the rehearsal to the wedding day I could not have been happier. She had a great assistant Meghan who was there with her to make sure everything was flawless. From the set-up, which was picture perfect, to managing a hectic timeline, all of the vendors (caterer, flowers, lighting, band, cake, cigar roller, etc.!) and a lot of people in the bridal party – the dynamic duo was awesome. We are truly blessed to have worked with Jessyca and the Events by Jess team. I would highly recommend them to any bride & groom (especially one’s who wants a fabulous wedding in Key West or South Florida!) THANK YOU THANK YOU THANK YOU!
Events by JessEvents by Jess
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