Wedding Coordination

Find a day of wedding coordinator near Sandy Springs, GA

Find a day of wedding coordinator near Sandy Springs, GA

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Top 10 Day Of Wedding Coordinators near Sandy Springs, GA

Day-of Wedding Coordinators Cost Guide

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Q & A

Answers to commonly asked questions from the experts on Thumbtack.

What does a wedding event coordinator do?

Pulling off a large, complex wedding or an elegant, small affair requires juggling myriad details, including the officiant, food, drink, wedding cake, entertainment, transportation, rehearsal dinner, photography, equipment rentals, venue reservations and more. A wedding event coordinator can help you keep track of these details, overseeing the planning process and managing everything on the day of your wedding. Each wedding coordinator (and wedding) is different, but in general you can expect an event coordinator to:

  • Help you devise a realistic wedding budget and hold your vendors to it.
  • Map out a master plan that includes all of the details including ceremony music, favors, the guest book and more.
  • Suggest ceremony and reception locations that fit your wedding size, budget and vision.   
  • Suggest florists, photographers, bands, caterers and other vendors that fit your budget.
  • Negotiate vendor contracts for the best deals.
  • Create a timeline for the day of the wedding that includes each vendor and member of your wedding party.
  • Mail invitations and track RSVPs.
  • Answer questions about wedding etiquette and current wedding trends.
  • Manage the wedding day from supervising vendors and setup to handling last-minute emergencies.

Do I need a wedding day coordinator?

Even if you’ve handled every detail of planning your wedding, you might appreciate having a day-of wedding coordinator in your corner. Usually, the coordinator meets with you a few weeks before your wedding to put together a detailed timeline of everything that needs to happen on your wedding day. Then, on the big day, the coordinator makes sure everything goes according to plan — and handles any emergencies that pop up, such as party crashers, missing tuxedos, late vendors, disappearing bridal party members and more. Most wedding coordinators also handle:

  • Distributing the wedding day timeline to all of your vendors.
  • Coordinating all of your vendors, including the photographer, florist and baker.
  • Conducting the wedding rehearsal.
  • Helping the bride and her wedding party get dressed and take photos.   
  • Checking floor plans, lighting levels, cake placement, menus, favors and more.
  • Collecting the wedding gifts and keeping personal items safe and accounted for.

Even if you don’t think you need a wedding coordinator, check with your venue. Some require that couples hire a day-of wedding coordinator for the day of the event. 

How much do day-of wedding coordinators cost?

A day-of wedding coordinator makes sure that every detail of your wedding day goes off without a hitch, and deals quickly and quietly with any last-minute emergencies. For many brides, the day-of wedding coordinator is their best investment! The average national cost for a wedding coordinator is $800 to $1,000. Although full-service wedding coordinators often charge a percentage of the total wedding budget, most day-of coordinators charge a flat fee plus an additional hourly fee if the day runs long. For example, a 15-hour day-of coordination costs an average of $600, plus an additional $45 per hour if the coordinator works more than the planned 15 hours. Another option is to hire a coordinator to manage the last-minute details leading up to the event; for example, 25 hours of month-of coordination costs an average of $1,200. Several factors affect the cost of day-of coordination, including the region, the planner’s experience, and the specifics of the wedding. If the ceremony and reception are in two different locations, expect to pay more than if they’re in the same place. Also, extra details, such as managing food trucks or setting up snacks in addition to the meal, will increase the cost.

What should you ask a wedding coordinator?

When you hire a wedding coordinator, you want to make sure he or she gets you and can execute perfectly your vision of your dream wedding. To find the very best fit, it’s important to ask these five questions:

  • Are you available on my wedding date? If the coordinator isn’t available on your big day, there’s no reason to continue the interview — unless you’re willing to shift your date to accommodate their schedule.
  • What’s average cost of most of your weddings? If the coordinator’s usual wedding is outside your range, they might not be the right coordinator for you. Ask whether the coordinator requires a minimum wedding budget. In general, the wedding coordinator’s fee should be about 15 percent of your budget.
  • What is your speciality? Some coordinators specialize in day-of coordination, some create the overall vision, and others act as a producer. Make sure your wedding coordinator provides the type of services that will most help you create the event you have in mind, such as selecting vendors and handling their contracts, or managing the guest list and invitations.
  • What are your ideas for fulfilling our wedding vision? After you describe your dream wedding — rustic or sophisticated, traditional or funky — the wedding coordinator should be able to suggest appropriate venues, menus, decorations, etc..

Do you have a portfolio? Ask to see photos of their favorite weddings, especially if they’ve managed any that are similar to what you have in mind. This will help you see if you like their style and if their ideas seem fresh and creative.

Reviews for Sandy Springs day of wedding coordinators
Danielle H.
We hired Unique Events By Shollah to be day of coordinator four our wedding. She did a great job coordinating vendors and keeping things moving. She also worked very well with full wedding planner (who was a bridesmaid) to ensure there were no loose ends on the day of.
Unique Events by ShollahUnique Events by Shollah
Arian Z.
Conchetta was absolutely the best Wedding Coordinator we could have asked for. Everything was perfect on wedding day thanks to her and her team. She was great at coordinating with all of my Vendors, and helped keep everything going smoothly the day of the wedding. I am so thankful that we got to work with her and I highly recommend her for your big day!
DeLeon Events, LLCDeLeon Events, LLC
Kellie R.
Terri and Asha were amazing at the eleventh hour of our wedding planning. Our original wedding coordinator canceled on us 30 days before our wedding date. We immediately went into salvage mode and began to research coordinators, many of whom were unavailable on such short notice. After reading positive reviews we were thankful to find out the only available date Best Day Forever had available for the entire month happened to be our wedding day. From the moment we booked they went above and beyond in answering any questions I had and coordinating with the venue and vendors to make sure our day would still go as planned. Everything turned out amazing. We would highly recommend Best Day Forever to couples looking to have the stress of planning and/or coordination taken off of their shoulders. Thank you again!!!
Best Day Forever , LLCBest Day Forever , LLC
Jonna S.
I would absolutely recommend Heirlum Events for wedding planning and day-of coordination. My wedding was flawless given the professionalism, class, sophistication, dedication, attention to detail...(I could go on!) I sing praises for Tosin and her team!
Heirlum EventsHeirlum Events
Alexis P.
Terricka and her team were extraordinary in their service on my wedding day. As Day of Coordinators, they stepped in and handled everything from coordinating the processional to lending a hand to the decorator. They were my "go to" team and made me feel at ease on my special day. Because of them, my wedding went off without a hitch and I received so many compliments of how professional they were. I could not have done this without them. It was the best money that I have ever spent. Thank you Terricka and team!!
Best Day Forever , LLCBest Day Forever , LLC
Ebony G.
Shollah did such a wonderful job as my day-of-coordinator for my wedding reception on such short notice. She was so professional and was able to help me with my numerous questions. Highly recommend!!
Unique Events by ShollahUnique Events by Shollah
Michelle T.
Brittnie got back to me quickly when I was in a jam looking for a day of coordinator for my wedding. One call on the phone and I knew she knew her stuff. I’m glad I can relinquish control on my wedding day and let her team take care of every detail!
M&G Weddings and EventsM&G Weddings and Events
Amber T.
Terricka, my wedding could not have happened without you! From the first time we spoke I knew my day was in great hands! Your kindness, leadership, attention to detail and time management was even better than I could’ve dreamed of! You kept me, my fiancé, the photographer, my wedding party and family on track and you made sure the venue was decorated to perfection! (And also even got my dog to and from First look!) I could not have asked for a better day of coordinator! If you are looking for a day of coordinator for your wedding, take my review as your confirmation and book Terricka now!
Best Day Forever , LLCBest Day Forever , LLC
Sheettal C.
Tiana and team were absolutely amazing! They made our dream wedding come true. They managed our guests, vendors and coordinated all our activities the day of. Indian weddings are crazy and Tiana handled it perfectly. Truly would not have been able to do it without you guys. I would highly recommend them!!!
Oh So Pretti, LLCOh So Pretti, LLC
Josh L.
So thankful for Veronica and her ability to coordinate everything about our wedding. She made our day go smoothly and we were so thankful to have her around. Throughout our wedding day, friends and family were even complimenting Veronica and her organizational ability. She had to improvise a few times and even was able to replace our DJ late in the process. We can't recommend her and her skills enough! If you want your wedding day to be a success, hire Veronica! Best, Josh and Leslie
Design By The TableDesign By The Table
Brittany W.
I called her an angel and I meant it. Got down to the week before my 120+ guest wedding, and all the emails from vendors, to-do list items, and time coordination finally forced me to admit I needed to hire a day-of-coordinator. The stress was getting to me. Tiana responded immediately to my quote request and called exactly on the time we agreed to speak the following day. That in itself spoke of her professionalism and punctuality. She immediately put me at ease with her detailed and thoughtful questions, and immediately knew where to step in and help. The day of, she was again prompt and everything was set up beautifully and as requested. She helped corral the wedding party and get the reception started properly. Wouldn't have survived the happiest but most stressful day of my life without her. HIGHLY recommend and can't stop thanking her!!!
Oh So Pretti, LLCOh So Pretti, LLC
Andrew B.
Kori was amazing and we feel so lucky to have found her. She was our right hand throughout the process. She was so kind, thoughtful, and easy to work with. She started planning the itinerary with us several months out. She coordinated a large number of vendors and made sure they were on time and sequenced perfectly. She thought of every detail and we didn’t have to worry about a thing the day of knowing Kori was in charge. Throughout the night, she and her team were everywhere coordinating every minute of the event. Our wedding day went off without a glitch and it was in large part because of Kori’s expertise, diligence, and guidance. We would absolutely recommend Kori to anyone needing planning and day of support. You will not be disappointed!
Your Nuptial DOCYour Nuptial DOC
Stephanie B.
I am so happy I decided to hire Mide for my day of coordinator for my wedding on 8/20. She was on top of everything and made the day run so smoothly. I decided to have my family do some DIY decorations for the wedding, and things got a little hectic as we were getting close to the start time of the wedding. Mide took over and made sure everything was taken care and that we stuck to the timeline of events. Mide and her assistant were a true blessing and I would hire her company again in a heartbeat if I had it to do over again. If you are looking for someone who is professional, easy to work with, responsive and experienced, definitely go with Mide!
All Things Love Events (ATL Events)All Things Love Events (ATL Events)
Sabina T.
Patrice was a rock star! I interviewed a handful of coordinators before selecting Patrice because I thought she had the best mix of experience, professionalism, and personality, and I’m happy to say that my initial impression was spot on. My husband and I had a vision for our big day and she executed above and beyond our expectations. Ahead of the wedding she was very responsive and a great resource for any preparatory questions. We didn’t have to worry about anything on our wedding day, because Patrice demonstrated in advance that she would have everything handled and she kept everything moving like clockwork. She even provided cake stands and decorated our desert table! People had told me before our wedding that something always goes wrong, and if it did, we had no idea because Patrice was on it! Our family and friends also commented on how well she ran our wedding. Thank you so much, Patrice!
Perfect Perfections EventsPerfect Perfections Events
Lindsey W.
Michelle is a LIFESAVER! Truly one of the best decisions I made regarding my wedding was working with her! I got in touch with her shortly before my wedding, but she didn't skip a beat with stepping in where I needed help. She was able to address all my concerns, answer my one million questions and brought up things I wouldn't have even thought of that definitely helped make my day great. My mother had endless praises for her and I know she helped so much in the background on my big day with things I didn't even see. She was also very affordable compared to most day of coordinators I looked into. Could not recommend her enough and wish I had another big event to plan so I could work with her again. She is great!
Bella Event PlanningBella Event Planning
Patti G.
I really appreciated all the work Jessi and her assistant did to make our wedding day special! They set up my wedding decorations and everything was beautiful! I was blown away by how tasteful and beautiful everything looked. The sweetheart table, the ceremony, the welcome table, everything was amazing. I appreciated their attention to detail. Jessi helped me create a timeline for the wedding and sent the schedule to all of my vendors to ensure everything ran smoothly. Every vendor showed up on time and knew where they needed to be. When we needed to adjust the schedule, Jessi talked through the options and was very calm and helpful under the pressure of a wedding day. My suggestion would be for Jessi or the assistant to stop by the prewedding hair/makeup time to be of assistance and help everyone stick to the timeline before the wedding. I also recommend providing clear information on how/when the client can contact you. When I first signed the contract, I wasn't sure if I should contact through Thumbtack, phone calls, or the Honeybook messages and it took a while to connect. Overall we enjoyed working with Jessi and would recommend her for any event coordination!
Simply Southern WeddingsSimply Southern Weddings
Diana G.
I hired Kersta for day of coordinator and she was an absolute hero! If I could give her more than 5 start I would. I’d give her all the stars. She was absolutely fantastic. Kept up with all the little details. Made sure everything was perfect. Once we started working together, the stress I had dropped from 100 to just about none. She is so fun to work with. She has a great sense of humor. I am so happy with her work. She was patient with me and my nitpicky-ness. She went far and beyond to make my wedding day as special and perfect as it could be. Thank you Kersta for everything. You’re amazing!
Moon Love CeremoniesMoon Love Ceremonies
Thumbtack Customer
In a word Kori Shaw is AMAZING. From the moment I hired her she has been the most valuable asset of my wedding event. She was always available via phone, text and email to answer questions and give me ideas from her wealth of experience. She helped my first time wedding officiant understand his role and met with us prior to the wedding to make sure we all knew what we would be doing on the big day and what her part would be, as well. The day of she was absolutely indispensable. She worked tirelessly from the moment she arrived until the tear down at the end of the evening making the venue look like the fairytale I had envisioned. She was so kind to have an emergency kit ready for me (which I used). She was always within "arms reach" keeping the event moving smoothly and prearranged moments happening without a hitch. My affair was a costumed event and she even came dressed in the theme. She made me feel comfortable and confident that everything would go as planned. And it did. My favourite "Kori moment" was when, as my husband to be and I were about to walk down the aisle she whispered, "take your time this is it". I could honestly go on and on about all of the thousand and one little details that she did/added/made possible but the easiest way to sum it up is that she is everything one should expect from a Day of Coordinator. Thank you for everything Kori! You truly are The Best.
Your Nuptial DOCYour Nuptial DOC
Robin A.
Bella Event Planning is excellent!!! I have been involved in many weddings over the last 30 years. I have never worked with anyone as outstanding as Bella Event Planning. We needed day of coordination and Bella Event Planning stepped in and worked their magic. The staff is professional, thorough and the follow-up is so impressive. Their customer service is impeccable. Their energy level remained consistently high and positive throughout the entire engagement, right down to the last moment. They assisted with items that were not even included in their pricing. Their interaction with every vendor was professional, responsive and above and beyond what was required. Every single comment from the venue staff and guests was positive. Not one single negative comment. It goes without saying that the venue management noticed the stellar services and received my strong recommendation to use Bella Event Planning for any of their upcoming events that require event planning services.
Bella Event PlanningBella Event Planning
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