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Q & A

Answers to commonly asked questions from the experts on Thumbtack.

How do you find a good caterer?

Reviews, interviews and menu tastings will help you find the right catering choice for your big day. Start by screening possible wedding caterers based on past reviews. If a caterer you are interested in has a review that concerns you, ask them about it; how they respond will be very telling. Next, ask about their availability for your wedding date.

If the wedding caterer is available on your date, it’s time to talk about menus and prices. Be clear about what your maximum budget is find out what choices this will allow you. Caterers may custom-create a menu for your event, or they may have menu templates within different price ranges that can guide your decision. A clear budget gives the caterer clear parameters within which to work and offer creative suggestions. Schedule a menu tasting to confirm you love your wedding menu. Once you have a menu and date, and have paid a deposit to reserve the caterer’s services, confirm additional details including when the food will be delivered to the site, what kind of service will be provided, how many servers will be onsite and for how long, and who is responsible for setup and cleanup. The more specific your contract, the fewer worries you’ll have on your wedding day. Get more smart hiring tips here.

Do you tip a wedding caterer?

Tipping 15 percent to 20 percent on a $3,000 catering bill can feel daunting — especially in light of all the other costs of throwing a wedding — but tipping your wedding caterer is standard practice. Be sure to ask your caterer about their specific policies. Many catering companies include gratuity as a line item on their bill. If tipping is not automatically included in your total, a good approach is to tip all the people involved the day of the event rather than paying one lump sum to the catering company. For each server and bartender, you can tip $20-$50, depending on how long they were onsite and whether they did exceptional work. You can also tip the chef; experts suggest $50. It’s also a good idea to tip the catering manager, the point-of-contact person who keeps the catering service running smoothly the day of your wedding, ensures all the food looks beautiful and is plentiful, and resolves any mishaps. Industry pros recommend tipping the catering manager $100-$200. If gratuity is not included and you’re tipping individuals, set aside $200-$500 in cash to be safe.

How much should catering cost for a wedding?

The cost of wedding catering will reflect the level of service, the menu you choose, the luxury you desire and the number of guests you invite. Where you live also plays a major role in your wedding catering costs. The regional cost to do business and local cost of food will affect your catering bill. There is no set price for wedding catering, because each wedding and each menu is different. This is why many caterers provide a per-person price. This allows you to break down what it costs to feed each person based on the menu you want. Working with your caterer, you can adjust menu items, service level and more to accommodate your budget and guest count. Keep in mind that wedding catering costs are not just for the food. The bill reflects all the components that go into commercial food catering: a commercial kitchen, ingredients, staff, insurance, marketing and more. Here are some examples of average costs:

  • Three-course plated meal, moderately upscale, for 125 in Los Angeles: $14,000. Because of staffing costs, a true plated meal costs about twice as much as a staff-assisted buffet.
  • Buffet meal, standard menu, for 100 in Los Angeles: $5,000.
  • Per-person cost for hors d'oeuvres, dinner and nonalcoholic beverages: $24–$37, depending on menu selection, in Southern California.
  • Drop off prepared food for 50: $1,000 in North Carolina. Price does not include any service, setup or breakdown.

How do you serve food at a wedding?

Food service at your wedding will affect your catering costs and influence the atmosphere of the reception. Buffet style is more informal; plated meals are a bit fancier; family style encourages sharing. Read about the different food service styles to select your preferred wedding catering choice.

  • Buffet: Caterers can drop off prepared foods for a DIY and budget-friendly buffet option where you set everything up and food is entirely self-service. For a fuller-service buffet, the caterers set up food, oversee the buffet throughout the event, and clean up afterwards. For food only, prices per person might average $16-$18, while a service buffet may start around $20-$22 per person. Adding food stations can increase per-person costs by at least $3-$5.
  • Family style: Servers bring large platters of food to guest tables in courses. It’s less formal (and less expensive) than a plated meal, but more formal and higher-cost than a buffet. You’ll need large tables to accommodate the platters, so plan accordingly when renting furniture for the event.
  • Plated: A plated event is a formal dining experience; waitstaff serve your seated guests for each course, fill their drinks, and attend to them throughout the dinner. A plated dinner is typically the most expensive option for both food and service.
  • Food trucks: Similar to buffets, with food trucks your guests get their own food and bring it to their table. A food truck gives a relaxed and playful vibe to your reception.
  • Cocktail reception: If you don’t want a formal seated dinner, you can opt for a wide assortment of passed appetizers at an extended cocktail hour reception.

What should you look for in a caterer?

A delicious meal is a critical element of a successful wedding, with happy guests fondly remembering your fabulous wedding food. The right caterer for you will be:

  • Available: Even the best caterer is no good if they aren’t available on your wedding date. Ask early before you get your heart set on someone.
  • Affordable for you: Find a caterer that you can afford. Having a spending plan ahead of time will mean you won’t overspend on food.
  • A good personality fit: Wedding planning is stressful, so work with someone that you can get along with and communicate with easily.
  • Experienced and recommended: Ensure the company has a proven track record with events of your size and the references to back it up.
  • Transparent about money: Steer clear of shady pricing. Find a caterer who is very clear about costs and is happy to talk you through budgets and pricing options.
  • Transparent about food: Find someone who is clear about where they source their food from and where it is prepared.

How much does wedding catering cost per person?

Wedding catering costs will always vary based on the number of guests you’re inviting, the menu you want to serve, and the way the food will be served to your guests. As you interview wedding catering companies, you’ll be presented with a cost per person for various menus. On the low end, wedding catering may cost approximately $15-$18 per person. This would include prepared food only, with no setup or service of any kind. The starting price for a simple buffet meal with minimal service typically averages $22 per person. Opting for the same menu with all organic ingredients could raise your costs to about $33 per person. A moderately upscale menu (finer ingredients, more elaborate presentation) could range from $24 to $34 per person. High-end wedding catering cost truly has no limit. Lobster, filet mignon, specialty seafood, organic ingredients — menu choices like these can boost your cost per person up to $150 and more.

How much does it cost to hire a caterer?

Catering prices depend mainly on how fancy you want the food and service to be and how many guests you’ll have. When you’re first looking to hire a caterer for your event, consider how many guests you’ll have and your total food and drink budget. The national average for event catering is $340, but catering prices can range into the thousands depending on your menu, guest count, and service.

Event catering is a broad term that covers everything from fully prepared, ready-to-eat food that the hosts plate and serve themselves to full-service, multicourse meals, including rental of linens, glassware and other items, with service staff organized by the catering company. Usually a caterer will determine cost based on the type of event you’re having, how many guests will attend, the level of service you desire, and what type of menu you’d like to have. For example, if you have a set catering budget, say $1,500, and you plan to have 50 people attend, that means you have $30 per person for food. If you have the same budget with 100 people, you have $15 per person for food. In this way, the number of people you want to attend your event and the level of food you want to serve them determines how much catering will cost.

How much should catering cost per person?

Catering prices can range from about $10 per guest on the low end to $150 or more per person on the high end. Catering costs represent the quality of food, presentation, variety, ingredients and service. But catering prices are more than the cost to cook the food that will be at your party; they also include the cost for the company to do business. Here is a simple breakdown of catering prices:

  • Menu: The food you serve your guests will directly affect the price per person. Organic ingredients, complex recipes, elaborate presentations, or high-ticket items like lobster or filet mignon all add to the cost.
  • Service: Buffet, family style, plated dinners — how you serve the food affects the cost per person. For example, a true plated meal can cost about twice the price of a staff-assisted buffet because of staffing costs. Hiring waiters, bartenders and cleanup crew will all be calculated into the per-person catering price.
  • Drinks: Providing beverages and alcoholic drinks for guests greatly increases your catering budget. Hosting an open bar can cost as much per person as the meal.
  • Rentals: Seating, plates, glassware, etc., will all have an effect on the cost per person for catering. For example, a plastic conference table that seats 10 costs about $6 to rent on average, while a wooden farmhouse table is about $80 to rent on average.
  • Business costs: Any catering cost will also include the cost for the company to do business such as insurance, employee wages, commercial kitchen space and more.
Reviews for Ashburn caterers
Thumbtack Customer
Best catering staff I've ever worked with. Can't wait to use them again!
Dade County Food GroupDade County Food Group
Thumbtack Customer
She and her staff arrived promptly on time to cater our parent's anniversary party. The food and service were excellent and they left the place spotless when they were done. They were good enough that we asked them to cater our next party in a month.
Chef Elisa's CateringChef Elisa's Catering
Kym F.
We used them for Thanksgiving. I was a little worried since I’m a good cook, but Rice was AMAZING!!! Food was great, service was great and they did a wonderful job cleaning up and packing up leftovers! My whole family can’t stop talking about what great food and a great time we had! I will use them again and again anytime I need catering! The cost was reasonable too! I cannot thank them enough!
Rice Catering, Inc.Rice Catering, Inc.
Thumbtack Customer
This was by far the best experience I ever had with a caterer. Ms. Cynthia was understanding, patient and kind. She did everything she needed to do to make our event a success. Additionally, the food was very tasty. None of our guests complained about the food. The food was well seasoned and was kept at a great temperature. This means that nothing was served cold except the tea and water. The staff were amazing too, because no one wanted for anything. The staff were very professional and friendly. Thank again Ms. Cynthia.
C & F CateringC & F Catering
Tom L.
I am so glad I found these guys. Brian's team saved my event on many counts. I hired him to cater a 150 person event at a very high profile private residence in Miami, and he pulled it off flawlessly - from the staff to the food. He was super flexible on everything, helping us with last minute curveballs and responding way faster than I even thought possible. Best of all he was just great to work with - nothing phased him, and he was cool-headed at every turn, always having a solution. Everything you want in someone you are producing an event with. I would hire him again in a heartbeat.
Dade County Food GroupDade County Food Group
Thumbtack Customer
Chef Elisa catered my 50th birthday party last night and...she and her team were AMAZING! The food (a mix of buffet and passed heavy hors d'oeuvres) was some of the best I've had at a catered event if not THE best. The Food: While everything served was perfect, some highlights included: - Coconut Shrimp with Lime Dipping Sauce: I fought her on these to not have them. I've had other caterers and they were lackluster. Chef Elisa's were the hit of the party. Crispy, tender, tangy. Having some of her delicious shrimp left over this morning proved once again that I was so, so wrong. - Italian Sausage and Peppers in a mini bun topped with ricotta: She designed these especially for me given my Italian/Sicilian heritage. They were so good it was as if Chef Elisa had learned to make them from my grandmother. - American Kobe Beef Sliders , Smoked Gouda and Bacon on a Hawaiian roll: These were served buffet style. Seeing that pile of goodness made me want to eat them all. However, I was too busy to have more than one. However, the next day...with just 30 seconds in the microwave and they came beautifully back to life. My house guests and we happily lived off of these for the next two days. - The Dessert Shots in three varieties: Canoli Shot, Key lime pie and Hazelnut Brownie: I decided not to do the typical birthday cake moment. I've had those since I was a year old. So, this choice of dessert shots each with individual spoons was the perfect solution. Small bursts of sweetness without the 'Cut the cake, birthday boy,' chore. Good thing. Putting a knife in my hand that late in the party would have been dangerous for all involved. The Process: From first consultation, menu creation, arrival, setup, service, staff and clean up it felt like magic. I feel like I twitched my nose and everything appeared as if conjured by Samantha herself. Yes...I was bewitched. I could go on and on. Chef Elisa deserves the raves. However, I'll leave it to you to find out the rest for yourself. I will recommend her wholeheartedly and will look forward to the chance to work together again. Why wouldn't I? When you've found 'the one' you stop searching. I have found 'the one'.
Chef Elisa's CateringChef Elisa's Catering
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Why you should hire a caterer

When you’re celebrating a wedding or hosting an anniversary party, a great caterer can make your special day even more memorable. A catering company helps you select a menu and decide on serving options for various events, such as a bridal shower, reunion or even prom. Whether you’re catering for 20, 40 or 50 people, hire a pro to take care of your culinary needs. Read reviews, research prices and find some of the best catering services near you on Thumbtack.

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