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New York Day-Of Coordinators

Browse these day-of coordination services with great ratings from Thumbtack customers in New York.

Top Pro
DJConnectionLive.com
4.7
from 256 reviews
  • 30 years in business
  • 497 hires on Thumbtack
  • Top Pro on Thumbtack
Shailendra C.
Verified review

Nick Michaels is exactly as his website says – enthusiastic, professional, friendly, and innovative.  He is surely the best person to meet DJ and entertainment needs.  All the guests at the party for my daughter’s Sweet 16 party were thrilled with Nick, his crew, and his performance.  The photo booth, lighting, and laser effects are extraordinary.  We found Nick on Thumbtack.  Spoke with him on the phone.  He came across very well, explaining the services that we was going to provide and his prices were competitive.  Shailendra C., New Jersey

Top Pro
Renegade Outpost
4.7
from 134 reviews
  • 4 years in business
  • 222 hires on Thumbtack
  • Top Pro on Thumbtack
Declan C.
Verified review

Chef Ellen is great. My third time with her band. Runs a pro catering service. Thoughtful, helps plan the menu, makes the budget work and then, on the day of the event, she and her crew get it done great. From set up to clean up, great. Honestly, you know, throwing a good party for 50-60 people, there's enough to worry about. It's a gift to be able to hand off such an important portion of the affair to a pro like Ellen. Thanks!!

Top Pro
  • 68 years in business
  • 92 hires on Thumbtack
  • Top Pro on Thumbtack
Lilian P.
Verified review

I not only enjoy shopping at their store but, I really love using them as our caterer. DeCicco & Sons Events and Cuisine respond back to e-mails promptly, provide proposals quickly, delivery has always been on time, set-up is awesome! The quality of food and arrangement is beautiful. All around so easy to work with. Thank you so much! Looking forward to using your services again at our next meeting/function. All the best, Lilian/Greyston - Yonkers

Top Pro
  • 7 years in business
  • 59 hires on Thumbtack
  • Top Pro on Thumbtack
Krisztina S.
Verified review

She will spend as much time as her customer needs, no rushing. Her designs are great and she is very customer oriented. I recommend her for alterations and custom design. She had both done for me. Her products made my day special, just as she made me feel anytime when I was there in her studio. Great experience!

Top Pro
We Make Fun event company
4.9
from 54 reviews
  • 94 hires on Thumbtack
  • Top Pro on Thumbtack
Tulay S.
Verified review

I've had the pleasure to work with We Make Fun event company and Anastasiya for my recent wedding. Not only was Anastasiya caring, approachable and understanding she was also very professional, polished and sophisticated. This truly reflected in her work and I felt very comfortable with her style/suggestions. She's a fast thinker and multitasker yet makes it look so easy/graceful. If you're planning a wedding (or any event) she should be the first person you contact for planning and/or day of coordination. I highly recommend and suggest you get her on your team asap!

Top Pro
HighLife Productions LLC
5.0
from 52 reviews
  • 14 years in business
  • 58 hires on Thumbtack
  • Top Pro on Thumbtack
Alicia B.
Verified review

I've used HighLife Productions for numerous events, and have been extremely impressed with their services each time. Everything runs smoothly from start to finish....from the ease of the booking process with Tyler, to the end of the night clean up with the bartenders, I couldn't ask for more. Not only are the cocktails interesting, fun, and taste great, but the service is friendly, helpful, and nice to look at! I would highly recommend HighLife Productions for any event!”

Top Pro
Event Designs By Deb
4.9
from 24 reviews
  • 33 hires on Thumbtack
  • Top Pro on Thumbtack
YiLeen A.
Verified review

It was great to get in touch with Deb and she was very excited and enthusiastic about working with me for my wedding! In the end, I decided to go with someone else but it was definitely a tough choice! Deb was a delight to talk to and seems very experienced in the field of event planning, design, and coordination! Wish you all the best, Deb :)

Top Pro
Bella Couture Events
5.0
from 22 reviews
  • 7 years in business
  • 25 hires on Thumbtack
  • Top Pro on Thumbtack
Riya B.
Verified review

We hired Bella to provide day of coordination at the last minute for our wedding in December. Her and her team did not disappoint! I was so overwhelmed with all of the details of my wedding and my 325 guest but Bella and her assistant covered everything and handled the coordination seamlessly. Excellent job!

  • 1 year in business
  • 19 hires on Thumbtack
Alyson D.
Verified review

Tina and Erica were great! They're fun and calming. They answered questions for weeks leading up to my event even though I only hired them for"day of" coordinating.

Elusions Event Planning
4.9
from 20 reviews
  • 9 years in business
  • 37 hires on Thumbtack
Princess M.
Verified review

The Event Coordinators at Elusions Event Planning Services are highly professional and courteous, and deserve recognition. Our Catering Hall has worked with them on several occasions, and we are very pleased with their patience, service, and attention to detail. We see many event planners and vendors, and can tell right away whether the vendor is professional, cooperative and organized. Mariana is an excellent go-to person to assist with details to make any event successful and pleasurable. Feel free to contact Princess Manor Catering Hall with any questions regarding her level of service.

KC Events, LLC
4.8
from 20 reviews
  • 12 years in business
  • 24 hires on Thumbtack
Temi B.
Verified review

KC events is very meticulous and thorough. Comfort is always available to give a helping hand and very helpful suggestions on how to make your special day stress-free and memorable. I strongly recommend her for all your event needs. (Decorations, coordination, planning etc)

Top Pro
BLB Events
5.0
from 18 reviews
  • 2 years in business
  • 30 hires on Thumbtack
  • Top Pro on Thumbtack
Tatiana T.
Verified review

Brittany and her staff were Godsent! Without Brittney I do not think I would have been able to get through my wedding day. From the starting process to the days leading up to it to the day of, she was there through it all to keep me calm and level-headed. She is such a sweet, supportive and dedicated person and her staff is awesome! Thank you soooooo much for all that you've done.

Top Pro
with valerie
5.0
from 14 reviews
  • 1 year in business
  • 10 hires on Thumbtack
  • Top Pro on Thumbtack
Lauren R.
Verified review

Valerie was amazing to work with. She really was the best vendor we had for our wedding. Any request we had she was ready for and willing to take on. She was punctual and so organized which meant so much. Thank you so much Valerie for all your help and assistance to make our day so special. If you found Valerie on here, look no further. She is the one!!!

Top Pro
Dream Events by Dani
5.0
from 14 reviews
  • 17 years in business
  • 25 hires on Thumbtack
  • Top Pro on Thumbtack
Ellen m.
Verified review

Dream Events by Dani was an excellent choice for my daughters 16th birthday party. Everything was on point and she did a great job in setting up the candy table. I would highly recommend Dream Events by Dani.

MIZDI LLC
5.0
from 13 reviews
  • 2 years in business
  • 4 hires on Thumbtack
Hannibal C.
Verified review

Even within short notice, MIZDIs staff curated my birthday gathering and coordinated all aspects. It was a incredibly successful evening. They exceeded expectations . Every attendee has a exceptional time. The party was full of jubilation and the space was transformed. I would highly recommend them. The owner , Debra has great attention to detail; I mentioned all my favorite foods, and she made lamb sliders , and she and a chef custom made a black strawberry cake. I look forward to using MIZDI for my mom's upcoming bday and retirement party.

Top Pro
YourDreamMyDesign
5.0
from 12 reviews
  • 11 hires on Thumbtack
  • Top Pro on Thumbtack
Christina D.
Verified review

Agnes was very professional, on time and very organized. My son's baptism looked Great! I will definitely be using her for future parties.

Top Pro
Ani Wolff Weddings & Events
4.9
from 12 reviews
  • 1 year in business
  • 13 hires on Thumbtack
  • Top Pro on Thumbtack
Andrea J.
Verified review

The luckiest part to have a good wedding is to find the right wedding planner. Ani is the one that you cannot miss. A good friend can try to assist you for the day and the plan, but sometimes more help or ideas you get and the busier you get because most people do not know about a wedding. Ani is the one who will turn to be your best friend and think in your shoes, at the same time, she knows what she’s doing and making everything goes as smooth as you can imagine. Ani is smart, sharp, calm, warm-hearted, and sweet. She gives you the peaceful mind that nothing will go wrong because she’s around to help you all she can. She gets things done and is always on top of her game. She’s punctuate and professional. She’s also creative to make your wedding unique and special. She’s flexible for anything you ask for the wedding. So many things could go out of expectations. And there you have Ani who comes the earliest and leaves the latest. She’s willing to listen and cover all the holes. She’s a great communicator. No matter the priest, or a huge wedding party or vendors, girls or kids, everyone loves Ani. She’s very patient. You just love her and thank God she’s there for you. She cheers for you and feels every moment of your big day. If you picture your wedding like all the movies full of romance and fairy tales, then you must have a wedding planner, you must have Ani. Because the real wedding is like a war, you have many things to do but you cannot do on your own, you don’t get enough sleep, you cannot have enough time talk to everyone you want to, there is so much crisis you have to deal with, you plan so well but everything still goes wrong. People could easier get frustrated and even a nervous breakdown for the mixed emotions of the wedding day, happiness, sadness, or you are touched, or you miss the people who cannot be there to share. The wedding day is hard, as beautiful as it could be, but I learned the lesson from my engagement party that I will have a wedding planner for my party. A year and half of preparation for this big day, it has to be perfect. Then, I have Ani and I am so thrilled I found her, she contributed so much to my perfect day. I walked into the reception and everything was exactly I wanted. She just knows, without too much explanation, without the back and forth. If you want to have regrets and more enjoyment for the biggest day of your life, then contact Ani. Her value is priceless.

YOUR WEDDING by Lauren
5.0
from 10 reviews
  • 3 years in business
  • 2 hires on Thumbtack
Nancy D.
Verified review

Your Wedding by Lauren was a wonderful addition to the plans leading up to our daughter's wedding. She was so professional and thorough and made the month leading up to the wedding so much easier. By taking over at that point, she made sure we had considered all those things that are often overlooked, contacted vendors and made sure everything was delivered and scheduled appropriately with the venue. She had excellent ideas for situations that we faced and always kept a positive professional approach. Her logistics for rehearsal, day of preparation, ceremony and reception were thorough and so helpful to make these days so much less stressful for the bride and her family. Her day of coordinator Lauren made sure we enjoyed the beautiful ceremony and reception with our family and friends by handling all the behind the scenes needs. Your wedding by Lauren is a wonderful addition to your planning team.

Elegant Affairs
4.4
from 7 reviews
  • 18 years in business
  • 7 hires on Thumbtack
Stephanie T.
Verified review

I had an amazing experience with Loris. She was very attentive to my needs as a bride while planning my wedding and helped put me at ease amidst what would usually be a chaotic time. Very grateful for that. She was also flexible with my budget. On the day of she made sure everything went perfectly.

  • 1 year in business
  • 8 hires on Thumbtack
Augustina K.
Verified review

I don't usually write reviews, but I feel I have to share with the world my wonderful experience with Andreea. I had my daughter's first birthday and baptism party this Saturday, April 22nd. I was short on time and overwhelmed with the arrangements and I couldn't find a decorator when Andreea replied to my message on thumbtack. It was a blessing dealing with her. The very next day we met to discuss how she would decorate the restaurant. I have never organized a party before,and I was short on time, so I placed all my faith in Andreea. I have to say this woman went out of her way to make it perfect, and honestly exceeded my expectations. She drove to my house to pick up the favors; she managed to make the most beautiful balloon angel arrangement; she added custom chocolates to my favors; she showed up early at the restaurant and decorated it while me and my guests were at the church, then came to clean up at the end of the party; she picked up my daughter's cake and incorporated it in her design; she made the cutest banners with my daughter's name...Basically she took care of everything, taking away all the stress of my shoulders. Her easy going personality and professionalism impressed me and my guests. The venue looked amazing and festive when we all showed up at the restaurant. All the balloons were in place, all the tables beautifully dressed...it was just perfect. All my friends kept asking me who did the decor, and I was proud to recomend Andreea. I feel she did an amazing job for the small fee she charged. She is always in touch, always on time...and considered all my requests. I could not be happier. My baby girl had a blast. Andreea is definitely my go to decorator for all my upcoming parties, she is just THE BEST. I HIGHLY RECOMMEND ANDREEA if you want your venue to look perfect and have not a thing to worry about.I will be sharing pictures of the venue when I get back the pictures from my photographer, since I didn't take many pictures myself. Augustina Kosarek

  • 10 years in business
  • 26 hires on Thumbtack
Ashlee D.
Verified review

Went above and beyond!!! Would recommend her services to any and everyone! Very professional and took all of my stresses away! Excellent! Can't say enough good things about her!

Q & A

Answers to commonly asked questions from the experts on Thumbtack.

What does a wedding event coordinator do?

Pulling off a large, complex wedding or an elegant, small affair requires juggling myriad details, including the officiant, food, drink, wedding cake, entertainment, transportation, rehearsal dinner, photography, equipment rentals, venue reservations and more. A wedding event coordinator can help you keep track of these details, overseeing the planning process and managing everything on the day of your wedding. Each wedding coordinator (and wedding) is different, but in general you can expect an event coordinator to:

  • Help you devise a realistic wedding budget and hold your vendors to it.
  • Map out a master plan that includes all of the details including ceremony music, favors, the guest book and more.
  • Suggest ceremony and reception locations that fit your wedding size, budget and vision.   
  • Suggest florists, photographers, bands, caterers and other vendors that fit your budget.
  • Negotiate vendor contracts for the best deals.
  • Create a timeline for the day of the wedding that includes each vendor and member of your wedding party.
  • Mail invitations and track RSVPs.
  • Answer questions about wedding etiquette and current wedding trends.
  • Manage the wedding day from supervising vendors and setup to handling last-minute emergencies.

What is a wedding planner?

A wedding planner is a professional service provider whose job it is to organize and execute all the details of a couple’s wedding. A wedding planner can be contracted at any stage in the wedding planning process to help to any degree the couple is willing to pay for. Wedding planning is similar to event planning in that a planning team handles the coordination of multiple wedding elements including catering, venue, guests, entertainment, decor, transportation and more. Anyone who has ever been involved in a wedding can confirm that wedding planning is hard work. Experience brings wisdom when it comes to avoiding or resolving day-of challenges. There is no legal regulatory body that oversees or certifies wedding planning as an industry. Anyone who chooses can call themselves a wedding planner. When looking for a wedding planner, be sure to read reviews, and make smart hiring decisions by asking about licenses and insurance.

How much do day-of wedding coordinators cost?

A day-of wedding coordinator makes sure that every detail of your wedding day goes off without a hitch, and deals quickly and quietly with any last-minute emergencies. For many brides, the day-of wedding coordinator is their best investment! The average national cost for a wedding coordinator is $800 to $1,000. Although full-service wedding coordinators often charge a percentage of the total wedding budget, most day-of coordinators charge a flat fee plus an additional hourly fee if the day runs long. For example, a 15-hour day-of coordination costs an average of $600, plus an additional $45 per hour if the coordinator works more than the planned 15 hours. Another option is to hire a coordinator to manage the last-minute details leading up to the event; for example, 25 hours of month-of coordination costs an average of $1,200. Several factors affect the cost of day-of coordination, including the region, the planner’s experience, and the specifics of the wedding. If the ceremony and reception are in two different locations, expect to pay more than if they’re in the same place. Also, extra details, such as managing food trucks or setting up snacks in addition to the meal, will increase the cost.

What should you ask a wedding coordinator?

When you hire a wedding coordinator, you want to make sure he or she gets you and can execute perfectly your vision of your dream wedding. To find the very best fit, it’s important to ask these five questions:

  • Are you available on my wedding date? If the coordinator isn’t available on your big day, there’s no reason to continue the interview — unless you’re willing to shift your date to accommodate their schedule.
  • What’s average cost of most of your weddings? If the coordinator’s usual wedding is outside your range, they might not be the right coordinator for you. Ask whether the coordinator requires a minimum wedding budget. In general, the wedding coordinator’s fee should be about 15 percent of your budget.
  • What is your speciality? Some coordinators specialize in day-of coordination, some create the overall vision, and others act as a producer. Make sure your wedding coordinator provides the type of services that will most help you create the event you have in mind, such as selecting vendors and handling their contracts, or managing the guest list and invitations.
  • What are your ideas for fulfilling our wedding vision? After you describe your dream wedding — rustic or sophisticated, traditional or funky — the wedding coordinator should be able to suggest appropriate venues, menus, decorations, etc..

Do you have a portfolio? Ask to see photos of their favorite weddings, especially if they’ve managed any that are similar to what you have in mind. This will help you see if you like their style and if their ideas seem fresh and creative.

Do I need a wedding day coordinator?

Even if you’ve handled every detail of planning your wedding, you might appreciate having a day-of wedding coordinator in your corner. Usually, the coordinator meets with you a few weeks before your wedding to put together a detailed timeline of everything that needs to happen on your wedding day. Then, on the big day, the coordinator makes sure everything goes according to plan — and handles any emergencies that pop up, such as party crashers, missing tuxedos, late vendors, disappearing bridal party members and more. Most wedding coordinators also handle:

  • Distributing the wedding day timeline to all of your vendors.
  • Coordinating all of your vendors, including the photographer, florist and baker.
  • Conducting the wedding rehearsal.
  • Helping the bride and her wedding party get dressed and take photos.   
  • Checking floor plans, lighting levels, cake placement, menus, favors and more.
  • Collecting the wedding gifts and keeping personal items safe and accounted for.

Even if you don’t think you need a wedding coordinator, check with your venue. Some require that couples hire a day-of wedding coordinator for the day of the event. 

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