Wedding Coordination

Find a day of wedding coordinator near Austin, TX

Find a day of wedding coordinator near Austin, TX

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Top 8 Day Of Wedding Coordinators near Austin, TX

Day-of Wedding Coordinators Cost Guide

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Q & A

Answers to commonly asked questions from the experts on Thumbtack.

What does a wedding event coordinator do?

Pulling off a large, complex wedding or an elegant, small affair requires juggling myriad details, including the officiant, food, drink, wedding cake, entertainment, transportation, rehearsal dinner, photography, equipment rentals, venue reservations and more. A wedding event coordinator can help you keep track of these details, overseeing the planning process and managing everything on the day of your wedding. Each wedding coordinator (and wedding) is different, but in general you can expect an event coordinator to:

  • Help you devise a realistic wedding budget and hold your vendors to it.
  • Map out a master plan that includes all of the details including ceremony music, favors, the guest book and more.
  • Suggest ceremony and reception locations that fit your wedding size, budget and vision.   
  • Suggest florists, photographers, bands, caterers and other vendors that fit your budget.
  • Negotiate vendor contracts for the best deals.
  • Create a timeline for the day of the wedding that includes each vendor and member of your wedding party.
  • Mail invitations and track RSVPs.
  • Answer questions about wedding etiquette and current wedding trends.
  • Manage the wedding day from supervising vendors and setup to handling last-minute emergencies.

How much do day-of wedding coordinators cost?

A day-of wedding coordinator makes sure that every detail of your wedding day goes off without a hitch, and deals quickly and quietly with any last-minute emergencies. For many brides, the day-of wedding coordinator is their best investment! The average national cost for a wedding coordinator is $800 to $1,000. Although full-service wedding coordinators often charge a percentage of the total wedding budget, most day-of coordinators charge a flat fee plus an additional hourly fee if the day runs long. For example, a 15-hour day-of coordination costs an average of $600, plus an additional $45 per hour if the coordinator works more than the planned 15 hours. Another option is to hire a coordinator to manage the last-minute details leading up to the event; for example, 25 hours of month-of coordination costs an average of $1,200. Several factors affect the cost of day-of coordination, including the region, the planner’s experience, and the specifics of the wedding. If the ceremony and reception are in two different locations, expect to pay more than if they’re in the same place. Also, extra details, such as managing food trucks or setting up snacks in addition to the meal, will increase the cost.

Do I need a wedding day coordinator?

Even if you’ve handled every detail of planning your wedding, you might appreciate having a day-of wedding coordinator in your corner. Usually, the coordinator meets with you a few weeks before your wedding to put together a detailed timeline of everything that needs to happen on your wedding day. Then, on the big day, the coordinator makes sure everything goes according to plan — and handles any emergencies that pop up, such as party crashers, missing tuxedos, late vendors, disappearing bridal party members and more. Most wedding coordinators also handle:

  • Distributing the wedding day timeline to all of your vendors.
  • Coordinating all of your vendors, including the photographer, florist and baker.
  • Conducting the wedding rehearsal.
  • Helping the bride and her wedding party get dressed and take photos.   
  • Checking floor plans, lighting levels, cake placement, menus, favors and more.
  • Collecting the wedding gifts and keeping personal items safe and accounted for.

Even if you don’t think you need a wedding coordinator, check with your venue. Some require that couples hire a day-of wedding coordinator for the day of the event. 

What should you ask a wedding coordinator?

When you hire a wedding coordinator, you want to make sure he or she gets you and can execute perfectly your vision of your dream wedding. To find the very best fit, it’s important to ask these five questions:

  • Are you available on my wedding date? If the coordinator isn’t available on your big day, there’s no reason to continue the interview — unless you’re willing to shift your date to accommodate their schedule.
  • What’s average cost of most of your weddings? If the coordinator’s usual wedding is outside your range, they might not be the right coordinator for you. Ask whether the coordinator requires a minimum wedding budget. In general, the wedding coordinator’s fee should be about 15 percent of your budget.
  • What is your speciality? Some coordinators specialize in day-of coordination, some create the overall vision, and others act as a producer. Make sure your wedding coordinator provides the type of services that will most help you create the event you have in mind, such as selecting vendors and handling their contracts, or managing the guest list and invitations.
  • What are your ideas for fulfilling our wedding vision? After you describe your dream wedding — rustic or sophisticated, traditional or funky — the wedding coordinator should be able to suggest appropriate venues, menus, decorations, etc..

Do you have a portfolio? Ask to see photos of their favorite weddings, especially if they’ve managed any that are similar to what you have in mind. This will help you see if you like their style and if their ideas seem fresh and creative.

Reviews for Austin day of wedding coordinators
Derra P.
Talena and her process helped us experience a sense of security when planning our wedding. She and her team are knowledgable, trustworthy, creative and professional. My wife and I are sincerely grateful to Auxiliary Mom as our Wedding Day Coordinator. Thank you!
Auxiliary MomAuxiliary Mom
Alexsandria D.
Jen was thee perfect day of wedding coordinator we could have asked for! She not only listened to our wants/needs for our big day but executed everything flawlessly. We couldn’t have asked for more from working with her
Central Texas PlannerCentral Texas Planner
Angelica M.
Alicia was an incredible addition to our wedding day. She was so detailed and organized, I couldn’t have had a better coordinator by my side for my wedding. I hired her extremely last minute, and within two weeks, she had my entire wedding under control. Highly recommend her!
Dot Your i's and Cross Your t'sDot Your i's and Cross Your t's
Amanda M.
I reached out to Best Buds about possibly adding a day-of coordinator to my wedding plans. Ellie messaged me back quickly, and we scheduled a call for later that same day. We spoke for 20 minutes, and she could not have been more helpful. I told her all about our wedding plans, what I have planned so far and what concerns I have left. Based on the information I provided, she told me I do not need a day-of coordinator. I was relieved to hear I was on top of it and didn’t need the additional help. I also appreciated her honesty and advice. I even called her back to confirm I didn’t need the help, and she reassured me again. She also offered to talk to me between now and the wedding if I have any more general questions about my plans. I hope I have an excuse to work with her in the future.
Best Buds Floral Studio & Event RentalsBest Buds Floral Studio & Event Rentals
Thumbtack Customer
Ms. Barb was absolutely AMAZING! From the very beginning she was accommodating, flexible and very helpful with coordinating all that had to be accomplished in a tight time frame. We planned our wedding from Baltimore MD so it was so nice to have someone with exceptional knowledge of the area, vendors, etc... to help us pull off the perfect day! We cannot express how thankful we were to have her as part of our special day! We highly recommend her services for any type of wedding or other event. Simply awesome! :)
Austin Event StudioAustin Event Studio
Lisa P.
You should absolutely hire Lauren. From our first meeting, she was warm, engaged, responsive, and had LOADS of creative and beautiful ideas. My fiance and I hired her when we were planning on having a ~150 person wedding, and we ended up downsizing to a teeny tiny ceremony (15 people) and a 40 person after party. I wondered if we even needed a wedding coordinator for such a small wedding - but since we'd hired her already, we moved forward, and thank god for that. She contributed to so much - general ideas, decorations, even learning about the religious components of the ceremony and helping us navigate them! And this was all before the day of the wedding came around and we had a small crisis with the wedding started extremely late due to technical and other difficulties. Lauren ran around the venue making the necessary changes and helping things move smoothly, all while trying to keep myself and the groom as removed as possible from the stress and panic. I had no idea how important it would be to have a wedding coordinator - we could not have pulled the wedding off without her. Thank you Lauren!
Saulnier WeddingsSaulnier Weddings
Natalie G.
We loved working with Lauren. She was always quick to give us a million different options during our planning process. She also toured the venues with us weeks beforehand, which put our nerves at ease since we had someone partial, outside of our family to help troubleshoot if anything were to go wrong. She also allowed us to rent signage from her, which was a lifesaver for us (we don't want a bunch of clutter at our house after the wedding). I would highly recommend using Lauren for all your coordinating needs! We had a great wedding day because of her.
Saulnier WeddingsSaulnier Weddings
Kay L.
I hired Jen for the day of coordinating. I thought it was going to be difficult but she made it less stressful. The checklists she sent over were very helpful not only for her but for us. With such a short timeline from ceremony to reception, we were able to decide what to scale back on and what’s most important we have. She was able to work with me remotely and will officially meet in person at the rehearsal! I know she has to focus on her most recent weddings but has always been attentive to mine as well. Can’t wait for this to all come together.
Central Texas PlannerCentral Texas Planner
Daisy Y.
Barbara is amazing!!! I should start by saying that I took on most of the wedding planning on my own. Due in part to geographic distance, I knew I'd be planning and organizing most of the event on my own--and because I love to DIY, I started the process off feeling confident that I could manage everything independently. It took me months to realize that, in fact, having help--particularly from a professional who has first-hand experience--is a tremendous asset. Barbara impressed me from our very first conversation with her warmth and organization and willingness to (literally) meet me and learn about the vision my fiance and I had for our wedding. As our day-of-coordinator, she lifted a huge burden from myself and helped me organize friends and family as we all came together to celebrate. I only wish I had found Barbara sooner--I would have happily hired her to help me plan the event from the start!
Austin Event StudioAustin Event Studio
Donnette Q.
SPC Wedding was amazing! The coordinator/owner, Ruth went above and beyond to help on my son’s special day! We utilized the gold package and the service was that and more. Ruth answered my text and emails at all times of the night and mornings, whenever I would think of a question! She assisted in finding a venue and a church for us and they were both amazing. She accommodated all the last minute changes due to COVID and she encouraged me through my frustrations of last minute changes! The ceremony decorations and venue decorations were wonderful, we received many compliments from guest. Even with the few hiccups we had at the beginning due to the event center, she was able to still pull off a great event. The bartender and cake vendors she recommended did an amazing job as well! Very class act! We will definitely use her services again for any future events!
SPC Wedding & Event MgtSPC Wedding & Event Mgt
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