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Arlington Wedding Coordinators

Browse these wedding coordinators with great ratings from Thumbtack customers in Arlington.

Top Pro
Catering By Kevin!
4.8
from 145 reviews
  • 28 years in business
  • 187 hires on Thumbtack
  • Top Pro on Thumbtack
D'Aydra A.
Verified review

I hired Chef Kev through Thumbtack because he replied promptly to my request and already had a suggested menu based off of my needs. The event was my 1 year wedding anniversary and I requested drop-off catering for a buffet style dinner. The only change that I'd make is the time. Chef Kev was delayed due to traffic but looking back, if he was able to arrive just 15-20 minutes sooner I may have been less distracted and frantic! LOL! Everything else was absolutely awesome. The price was great, the flavor and creativity were amazing... all of my guests enjoyed the food! If I ever decide to hold another large event, Chef Kev will be the first caterer I call!

Top of the City Catering
4.9
from 59 reviews
  • 6 years in business
  • 85 hires on Thumbtack
Iris M.
Verified review

This is one of most professional companies I have ever worked with. Their customer service is superb! They catered my wedding and they exceeded my expectations. The food was amazing and their set up was impeccable. They were so great my wedding coordinator wanted their information because she said after doing this for 20 years they were one of the best.

ALD EVENT SOLUTIONS
4.9
from 39 reviews
  • 4 years in business
  • 44 hires on Thumbtack
Shavonne M.
Verified review

After I decided to plan a 70th birthday party for my father, I knew I wanted something different other than just a few guests at home. After speaking with the owner of ALD, April, about what I was looking for and what my budget was, she immediately started helping me brainstorm options for locations and vendors to take care of everything from cupcake orders to banners. She even went to visit the restaurant, see the room, and speak to the restaurant event planner before I could make it over to the location. April is super organized and has timelines and deadlines for each step in planning the event and she always returned my calls and emails in a timely manner. When the day of the event arrived she had all of the materials as discussed and decorated the dining room with a beautiful black and gold theme. She provided everything from chair covers and table linens to balloons. Everything went as planned and she stayed around to make sure everything was on track. I'm so glad that I worked with ALD! They created a memorable and unforgettable event.

  • 11 years in business
  • 60 hires on Thumbtack
Ugomma C.
Verified review

Angie did a great job assisting me with planning my wedding and an exceptional job coordinating the event, on the day of. She provided lots of inputs toward the planning, coordinated my wedding rehearsal, introduced me to some very talented and reasonably priced vendors (seamstress and florist) who both did an excellent job with my wedding dress alterations and my wedding flowers. Angie also did all my wedding event decorations which looked so spectacular; my guests are still giving me compliments about them till this day. Angie was heaven sent... and I had a blast working with her. Thank you, Angie :)

Top Pro
Denean's Party by Design
4.9
from 37 reviews
  • 13 years in business
  • 62 hires on Thumbtack
  • Top Pro on Thumbtack
Becky M.
Verified review

We loved working with Denean for our December 2017 wedding! Denean had lots of insight and advice for us. She guided us through all the details for our reception and provided resources to ensure that nothing was missed. Our reception venue came together flawlessly due to the work of Denean and her team. We absolutely loved our wedding and could not thank Denean and her team enough for all the coordination, advice, and help throughout the day.

Top Pro
MJM Events & Staffing, LLC
5.0
from 30 reviews
  • 2 years in business
  • 33 hires on Thumbtack
  • Top Pro on Thumbtack
Matthew S.
Verified review

Mary did an amazing job as the day-of-coordinator for our wedding. We decided to hire one at the last minute, and I'm so glad we chose Mary. She went above and beyond to make sure everything happened the way we envisioned it (she even insisted on putting together bathroom baskets for the guests, bringing glow sticks for our exit, and lending us her own personal coolers for the bar). She's also really fun to be around, and it's evident that she loves what she does. Thank you!

Top Pro
Party Helpers
4.9
from 21 reviews
  • 18 hires on Thumbtack
  • Top Pro on Thumbtack
Matthew S.
Verified review

Tiffany did an excellent job in helping with our event. We were having a dinner with immediate family to celebrate our wedding, and Tiffany set the table for the dinner, set up the cocktail hour, and picked up and served the food and drinks for dinner. One particularly tricky part of our dinner was that, despite it being a small group (11 people total), there were many different dietary restrictions (and difficult directions for all those different restrictions!), but Tiffany got everything exactly right and did a fantastic job making sure it all went smoothly. She was also incredibly quick to respond over email and extremely accommodating. I would highly recommend Tiffany and Party Helpers for any event!

  • 3 years in business
  • 34 hires on Thumbtack
Shauntia B.
Verified review

Words can not express how grateful I am to have Bianca as the day-of-coordinator for my wedding! She was so patient and kind during this entire stressful process. As a DIY bride with no previous experience with floral arrangements, she was able to help me find the right place to purchase flowers at a 75% less costs than florists were charging me for arrangements. Everything turned out absolutely beautiful! The decor was everything I envisioned and MORE! I am extremely grateful for her help throughout this process and I would highly recommend her for future services! Thank you so much Bianca!!!

  • 4 years in business
  • 25 hires on Thumbtack
Sharon A.
Verified review

Leslie was day of coordinator for our wedding recently. She and her assistant Crystal did a great job the entire time. I would definitely recommend Leslie to anyone planning a wedding!

Top Pro
Little Black Book Events
5.0
from 13 reviews
  • 5 years in business
  • 13 hires on Thumbtack
  • Top Pro on Thumbtack
Amy L.
Verified review

Vanessa was an absolute godsend and we could not have gotten through the day without here. Though my husband and I were determined to DIY everything for outlet wedding, we later realized we needed someone to tie everything together and keep things moving on the day of. She coordinated with all of our vendors ahead of time, and participated in the wedding rehearsal. On the day of the wedding, a makeup emergency put us about 30 minutes behind schedule. Despite our panic, Vanessa kept everything calmed and controlled and got us all caught up. We absolutely could not have done this without her and would not hesitate to recommend her to anyone needing a wedding coordinator!

Chef Rakita
4.1
from 16 reviews
  • 7 years in business
  • 41 hires on Thumbtack
Jasmin W.
Verified review

Chef Rakita has provided personal chef services for me on several occasions. She is professional. personable, and creates dishes that you want forget. The service is excellent and I'm excited to now be using her for my wedding planning. I have no doubt that things will go off without a hitch! :)

A Memorable Party
4.3
from 12 reviews
  • 2 years in business
  • 19 hires on Thumbtack
Martha G.
Verified review

Mitch has been almost insanely responsive to my questions. He is always on time and proactive. He's connected me to vendors around town and made planning my wedding totally stress free for me.

  • 2 years in business
  • 2 hires on Thumbtack
Marion W.
Verified review

International catering and Events really pulled out all the stops to make the wedding I attended an event for the ages. Customer satisfaction must be a priority because everything was spectacularly done. They added a personal touch to the event that made it extra special and all guests had to do was sit back, relax and enjoy!

Fairy Godmother Events
5.0
from 9 reviews
  • 6 hires on Thumbtack
Maegan O.
Verified review

Fairy Godmother Events is a godsend! Kadzo is highly professional and worked within my budget to plan the decorations and lighting for my "rustic-chic" barn wedding next April. Thanks to Kadzo's dedication, she was able to custom-build a decoration package that incorporated some of my own DIY elements, fit my tight budget, and offered day of wedding coordination and decorating services. Other event planning services just flat out told me that it was impossible to fit the budget that I had set aside, but FGE did what nobody else could. FGE truly goes above and beyond for their clients!

"Bride-to-be" Weddings
5.0
from 8 reviews
  • 13 years in business
  • 9 hires on Thumbtack
Laraye H.
Verified review

My husband and I are SUPER EXCITED with the outcome and very careful planning of our 10 year "Vow Renewal"!! Planned by Shauna Robinson of 'Brides-to- be Wedding's. Mrs. Robinson came to our home and explained 'exactly' what "Brides to-be'- does', she was also concerned with what our expectation's were for our wedding. We were so impressed with her kindness, her elegance, her organization skills and her ability to take the stress of planning off of my plate! She saved me so much stress!!! Our wedding was Simply Amazing thanks to Shauna! She stayed in contact with all of my vendors, the venue coordinator and anyone else involved in my wedding! I couldn't believe just how organized she was...she took my stress away and assured me that she was going to make sure my wedding was everything we thought it would be, and she delivered!!! I would highly recommend Brides- to- be to everyone" that wants a Awesome, patient Wedding Coordinator! I truly appreciate her work! Awesome, just AWESOME!!!!!!! L. Harvey

Top Pro
  • 1 year in business
  • 8 hires on Thumbtack
  • Top Pro on Thumbtack
Elicia J.
Verified review

From the very first phone conversation she was so easy to talk to. I felt very comfortable with her from day one. She offered me so many ideas that I was able to work with. Planning a wedding is very stressful, yet she was able to keep my head in the game! Kudos to Kim

Hart Designs
4.8
from 4 reviews
    Mishael A.
    Verified review

    Very professional, friendly, helpful and resourceful. We needed to plan a backyard wedding in 10 days after our original plans fell through. Sabrina was amazing, she helped us with the decorations, the rentals and lights. We highly recommend to others.

    RelREvents
    5.0
    from 2 reviews
    • 1 year in business
    Lale L.
    Verified review

    I hired this vendor to help me with my wedding decorations and coordination and they did an amazing job. I received tons of complements throughout the night. The owner, was extremely cordial, organized and very responsive (and trust me I had a lot of questions throughout the process). The price was very affordable. I would definitely recommend.

    Remembered Events
    5.0
    from 2 reviews
    • 11 years in business
    • 8 hires on Thumbtack
    Claire S.
    Verified review

    Amanda and Remembered Events planned my April 22 wedding. She was just perfect for what we needed. I didn't want to stress or do anything the week of my wedding. Everything was on point, organized, and exactly how we had discussed it. I loved the online updates of progress and questions she had. Amanda was so easy to reach by phone or text. We had some issues day of and I didn't even know until after. I couldn't have been happier. -Claire

    Plan with Jayme
    5.0
    from 2 reviews
    • 1 year in business
    • 2 hires on Thumbtack
    Beth K.
    Verified review

    I am so happy I chose to go with Jayme. I made the decision late in the game to hire a day of coordinator. I was relieved to find Jayme about a month before our wedding reception and she was great on the day of. I don't know what we would have done without her! Thank you Jayme!

    TaylorMade Events & Styling
    5.0
    from 2 reviews
    • 2 hires on Thumbtack
    Rhonda B.
    Verified review

    My experience with Jessica Davis was nothing less than spectacular. I would highly recommend her because during entire planning of my wedding she kept me informed. Jess was professional and because she was on the job I remained stress-free.

    Q & A

    Answers to commonly asked questions from the experts on Thumbtack.

    What does a wedding event coordinator do?

    Pulling off a large, complex wedding or an elegant, small affair requires juggling myriad details, including the officiant, food, drink, wedding cake, entertainment, transportation, rehearsal dinner, photography, equipment rentals, venue reservations and more. A wedding event coordinator can help you keep track of these details, overseeing the planning process and managing everything on the day of your wedding. Each wedding coordinator (and wedding) is different, but in general you can expect an event coordinator to:

    • Help you devise a realistic wedding budget and hold your vendors to it.
    • Map out a master plan that includes all of the details including ceremony music, favors, the guest book and more.
    • Suggest ceremony and reception locations that fit your wedding size, budget and vision.   
    • Suggest florists, photographers, bands, caterers and other vendors that fit your budget.
    • Negotiate vendor contracts for the best deals.
    • Create a timeline for the day of the wedding that includes each vendor and member of your wedding party.
    • Mail invitations and track RSVPs.
    • Answer questions about wedding etiquette and current wedding trends.
    • Manage the wedding day from supervising vendors and setup to handling last-minute emergencies.

    What is a wedding planner?

    A wedding planner is a professional service provider whose job it is to organize and execute all the details of a couple’s wedding. A wedding planner can be contracted at any stage in the wedding planning process to help to any degree the couple is willing to pay for. Wedding planning is similar to event planning in that a planning team handles the coordination of multiple wedding elements including catering, venue, guests, entertainment, decor, transportation and more. Anyone who has ever been involved in a wedding can confirm that wedding planning is hard work. Experience brings wisdom when it comes to avoiding or resolving day-of challenges. There is no legal regulatory body that oversees or certifies wedding planning as an industry. Anyone who chooses can call themselves a wedding planner. When looking for a wedding planner, be sure to read reviews, and make smart hiring decisions by asking about licenses and insurance.

    How much do day-of wedding coordinators cost?

    A day-of wedding coordinator makes sure that every detail of your wedding day goes off without a hitch, and deals quickly and quietly with any last-minute emergencies. For many brides, the day-of wedding coordinator is their best investment! The average national cost for a wedding coordinator is $800 to $1,000. Although full-service wedding coordinators often charge a percentage of the total wedding budget, most day-of coordinators charge a flat fee plus an additional hourly fee if the day runs long. For example, a 15-hour day-of coordination costs an average of $600, plus an additional $45 per hour if the coordinator works more than the planned 15 hours. Another option is to hire a coordinator to manage the last-minute details leading up to the event; for example, 25 hours of month-of coordination costs an average of $1,200. Several factors affect the cost of day-of coordination, including the region, the planner’s experience, and the specifics of the wedding. If the ceremony and reception are in two different locations, expect to pay more than if they’re in the same place. Also, extra details, such as managing food trucks or setting up snacks in addition to the meal, will increase the cost.

    What should you ask a wedding coordinator?

    When you hire a wedding coordinator, you want to make sure he or she gets you and can execute perfectly your vision of your dream wedding. To find the very best fit, it’s important to ask these five questions:

    • Are you available on my wedding date? If the coordinator isn’t available on your big day, there’s no reason to continue the interview — unless you’re willing to shift your date to accommodate their schedule.
    • What’s average cost of most of your weddings? If the coordinator’s usual wedding is outside your range, they might not be the right coordinator for you. Ask whether the coordinator requires a minimum wedding budget. In general, the wedding coordinator’s fee should be about 15 percent of your budget.
    • What is your speciality? Some coordinators specialize in day-of coordination, some create the overall vision, and others act as a producer. Make sure your wedding coordinator provides the type of services that will most help you create the event you have in mind, such as selecting vendors and handling their contracts, or managing the guest list and invitations.
    • What are your ideas for fulfilling our wedding vision? After you describe your dream wedding — rustic or sophisticated, traditional or funky — the wedding coordinator should be able to suggest appropriate venues, menus, decorations, etc..

    Do you have a portfolio? Ask to see photos of their favorite weddings, especially if they’ve managed any that are similar to what you have in mind. This will help you see if you like their style and if their ideas seem fresh and creative.

    Do I need a wedding day coordinator?

    Even if you’ve handled every detail of planning your wedding, you might appreciate having a day-of wedding coordinator in your corner. Usually, the coordinator meets with you a few weeks before your wedding to put together a detailed timeline of everything that needs to happen on your wedding day. Then, on the big day, the coordinator makes sure everything goes according to plan — and handles any emergencies that pop up, such as party crashers, missing tuxedos, late vendors, disappearing bridal party members and more. Most wedding coordinators also handle:

    • Distributing the wedding day timeline to all of your vendors.
    • Coordinating all of your vendors, including the photographer, florist and baker.
    • Conducting the wedding rehearsal.
    • Helping the bride and her wedding party get dressed and take photos.   
    • Checking floor plans, lighting levels, cake placement, menus, favors and more.
    • Collecting the wedding gifts and keeping personal items safe and accounted for.

    Even if you don’t think you need a wedding coordinator, check with your venue. Some require that couples hire a day-of wedding coordinator for the day of the event. 

    Hire skilled professionals for absolutely everything.